2023 - 2024 THEATRE HANDBOOK

16. Develop the Stage Manager Prompt Book containing:
a. Script
b. All notations for lighting and sound cues.
c. Blocking notations
d. Technical schedules
e. Rehearsal schedules
f. Sound plot
g. Light plot
h. Ground plan
i. Company list
j. Pre-show duty list
k. Show specific paperwork and documentation – fight or dance choreography, intimacy forms and paperwork,
etc.
Technical Rehearsals:
1. Discuss cue calling sequence and head set etiquette with TD
2. Discuss Level Set with Lighting Designer and Director on setting cues
3. Determine which ASMs shall be “headset ASMs” on SL or SR.
4. Call all lighting, sound, and sound effects cues, (should call them from the first rehearsal when possible)
5. Spike all set pieces (the set pieces should be in the same place during each rehearsal)
6. Prepare Call Script with lighting, sound, and sound effects cues noted before first Technical Rehearsals -
a. Make tabs for each scene (if appropriate) for quick referral and tab such information as cast list, expenses,
props, schedules, sets, etc.
b. Make a legend (key) for all notations.
c. For every light, sound, and special effect, use a ruler and light pencil. Draw a horizontal line closest to the
line of dialogue preceding a verbal cue or under the description of a visual cue. The line should cross the
entire Prompt Book page so you can see it easily during rehearsals.
d. Insert Warning and Standby cues as well as GO cues
e. Since changes may occur, use a pencil only.
Performances:
1. Follow the direction of the Box Office Manager as to cue to begin performance as well as after intermission.
2. Oversee all backstage activities during the run of the show including the calling of cues to lighting, sound,
sound effects, follow-spot, stage, and lift operators.