ITEEA Task Force Handbook - International Technology and ...

TASK FORCE CYCLE OF WORK
WORK SESSION/PROGRESS REPORTS
Work Session at Conference:
The Task Force meets during the conference to develop the forthcoming year's "Action Plan." The
Task Force should be chaired by the incoming chair when possible. The Action Plan is an
amplification of the Task Force responsibilities and assigned tasks. The Task Force activities must
be numbered and described so that members and the Board of Directors will know what and how
each major activity is to be done, when it will be completed, how much it will cost, and who will be
responsible for the item. Care should be taken to schedule work steadily throughout the year. Avoid
the May to September time laps that vacation breaks may be encouraged. Use the PL-1 to record
the Action Plan. Completed Action Plans should be submitted to the incoming Past-President by
the conclusion of the annual conference.
First Quarter Progress Report:
By June 15, transmit to the Past-President a report on the Committee's Action Plan.
Use the Progress Report form PL-2 to expedite communications. Provide attachments and letters
as appropriate. Between March and June 15, the Task Force Chair should be completely
organized. Each person should have acknowledged assignments and confirmed their willingness to
serve on the Task Force. It is important to be prepared and become active during the first 3-month
period.
Mid-Year Progress Report:
Transmit to the Past President by September 15 the second quarter or mid-year progress report on
the Action Plan. This report is especially significant because it is completed 6 months before the
upcoming conference and it provides the summary of information the Board of Directors must have
for decision making at their Fall Board meeting. Between June 15 and September 15, the chairs
must maintain momentum while many Members have vacation.
Third Quarter Progress Report:
Transmit to the Past-President a report of progress to date on the Task Force Action Plan. The
period between September and December must be productive for the year's activities to be
successful. Identify recommended changes in Task Force tasks or responsibility by this reporting
period. The Task Force should have tentative ideas for resolutions to be submitted at the annual
conference.
Annual Report of Accomplishments at Conference:
Transmit to the Past-President (by March 1) the fourth quarter progress report using form PL-2.
Requests for action by the Board of Directors should accompany this yearend report (use "Task
Force Request for Board of Directors Action" form HB-6). Prepare 20 copies of a narrative report
highlighting Task Force accomplishments for the year and present to the Past-President for
dissemination at the conference. These reports will be distributed at the Board of Directors
meetings and the Task Force Hearing session during the annual conference. Give a short oral
presentation at the Task Force Hearings highlighting the Task Force activities for the year. This
may be a summary of the narrative report prepared for distribution at the Task Force Hearing
session. Transmit proposed resolutions to the Past-President before the beginning of the annual
Conference.
PL-1
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