ITEEA Task Force Handbook - International Technology and ...

OPERATIONAL GUIDELINES OF TASK FORCE CHAIRS
Responsibilities and Tasks:
Identify the member's responsibilities and tasks for the year.
Action Plan:
Prepare an action plan to carry out the responsibilities and tasks charged to the members. This
action plan should include the annual objectives, strategies, and sub strategies required for the
Task Force to accomplish its goals.
Correspondence:
Copies of correspondence concerning major issues should be sent to the Past President and
Executive Director.
Attendance at Meetings:
The Task Force members must attend the work sessions at the annual ITEEA Conference.
Written Member Report for Annual Conference:
A total of twenty-five (25) copies of the report should be prepared for distribution at the annual
conference meeting of Task Forces and the ITEEA Board of Directors. The report should contain
highlights of actions completed.
Publications Resulting from Committee Work:
If a publication results from the Task Force work, all persons contributing to the work will be listed
in the publication. All publications must be cleared by the Executive Director before they are
printed.
Members Notebooks:
Each Task Force chair should maintain a notebook with pertinent information about committee
activities. The notebook is to be passed to succeeding chairs.
Task Force Budgets:
Task Force budgets for the new fiscal year (July 1 - June 30) will be approved along with Task
Force Action Plans at the summer Executive Committee meeting. Task Force reimbursement forms
must be submitted for members to be reimbursed for expenditures. Expenditures exceeding the
amount budgeted for a fiscal year will not be reimbursed. Also, unexpended funds for one fiscal
year will not be carried over into the next year. A Task Force reimbursement claim form is included
in the Appendix.
Task Force Requests for Board of Directors Action:
Task Force requests for specific Board action should be submitted to the Past President at the time
the annual committee report is submitted at the annual conference. Complete information should
be provided on the "Task Force Request for Board of Directors" form.
Progress Reports:
Progress reports should be prepared on the Task Force Action Plan and sent to the Past President
on a quarterly basis (June 15, September 15, December 15, and March 15.
4