Government of Canada Workplace 2.0 Fit-up Standards

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Government of Canada Workplace 2.0 Fit-up Standards Section A: General-purpose Office Space Step 1 Client Step 2 PWGSC Step 3 Client Step 4 PWGSC Step 5 Client Step 6 PWGSC Step 7 PWGSC Step 8 PWGSC Step 9 PWGSC Step 10 .1 Client makes informal request for non-compliant item(s) to PWGSC, Project Leader (PL): • Accommodation Management, if a fit-up project; • Asset and Facilities Management or AFD Service Provider, if tenant service work. .1 PL reviews the request in consultation with project team. .2 Project team confirms that request exceeds Workplace 2.0 Fit-up Standards and/or Space Allocation Standards and determines whether to support it based on the evaluation criteria in A2.5 .3 PL advises client on: • whether or not the project team will support the request; and • the impact on project delivery of implementing the non-compliance approval process. .1 If client decides not to pursue request, process is terminated. .2 If client decides to pursue request, proceed to step 4. .1 PL fills out Compliance Monitoring Form, listing and costing each non-compliant item, and attaches to project file. .2 PL provides client with a copy of the form and requests that it be completed and submitted in a business case to request approval of the ADM, Real Property Branch (RPB), in accordance with this approval process in A2.3 and the submission requirements in A2.4. .1 Client completes and signs the compliance monitoring form and prepares business case providing the justification for the request, and acknowledging accountability for funding of additional costs and for associated project delays. This is signed off at a level of authority comparable to an ADM, and sent to the ADM, RPB. Steps 6 – 8 inclusive, to be completed within 10 working days .1 ADM, RPB directs the Accommodation Standards Committee (ASC) to review the business case, and make a recommendation on approval. .1 ASC reviews request and makes recommendation on approval, prepares letter of response and forwards to ADM, RPB, through the Director General, Accommodation Portfolio Management and Real Estate Services. .1 ADM, RPB reviews recommendation and makes decision. .2 ADM, RPB signs letter of response to client department, advising of decision and the rationale on which it is based. Step 9, to be completed within 5 working days .1 Client department ADM is advised of decision through letter from ADM, RPB. .1 Client department accepts decision, and project proceeds. Note: Timelines for preparation and submission of the non-compliance request will vary depending on the complexity of the request and project requirements. The department or agency is the lead in preparing and submitting documentation and accepts accountabilities for project delays. A-12 April 2012
Government of Canada Workplace 2.0 Fit-up Standards Section A: General-purpose Office Space Program-specific Requests The following flowchart and table describe the national process for managing requests for exemptions to the Workplace 2.0 Fit-up Standards and/or Space Allocation Standards and for approval of special purpose space that is intended for application on a department-wide or program-specific basis. Step 1 Client Department contacts Account Executive to initiate process Step 4 Step 3 Step 5 Client selects contracting option Standards and gap analysis 66% complete Step 7 Standards revised and gap analysis completed Step 8 Client prepares and submits business case to ADM, RPB for approval Client Department completes standards in accordance with approval Standards issued jointly A-13 April 2012 Step 2 Step 11 Step 10 Step 12 Account Executive informs Director, NAM, who informs Review Team Account Executive arranges startup meeting Step 6 Review Team reviews documents Step 9 ADMO sends submission to ASC and ASC makes recommendation ADM, RPB makes decision
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Section B: Guidelines for Ministeri
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Section D: Call/Contact Centres Apr
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Government of Canada Workplace 2.0 Fit-up Standards

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