Printing - FECA-PT2 - United States Department of Labor

(2) Addresses. Letters to the U.S. Postal Service should usually be sent to
the Management Sectional Center (MSC), and letters to other agencies should
be sent to the address shown on Form CA-1 or CA-2 as the reporting office.
The employing agency should resolve any internal disagreement as to which
party should receive the copy. No more than one copy of each document
need be sent to the agency.
e.Copies of Letters to Legal Representatives. Where the employee has an attorney
or other legal representative, the original of any letter to the claimant should be sent
to that person, with a copy to the claimant. Similarly, where the claimant is sent a
copy of a letter, the attorney or other representative should receive a copy as well.
Form CA-900 is used for this purpose.
(1) Supplemental Name File. Upon receipt of a signed statement from a
claimant appointing a representative, the CE will add the person's name and
address to the supplemental name file in the Sequent system. These entries
are made through option 13 of the Case Management subsystem, using code
A for attorneys and code R for other legal representatives.
(2) Generation of Form CA-900. If the name of an attorney or
representative appears in the supplemental name file, an original and a file
copy of Form CA-900 will automatically print with each FC letter selected.
When composing a letter using Word or LGS, the CE must also create a Form
CA-900.
(3) Withdrawal of Authorization. Should the claimant withdraw the
authorization for the representative, the CE should remove the
representative's name and address from the supplemental name file.
2-0300-5 Priority Correspondence
5.Priority Correspondence. This paragraph addresses letters received directly by the district
office (DO) from Members of Congress, heads of employee organizations, and other parties
as defined in FECA PM Chapter 1-300.2a.
a. Responsibility of DO. DO staff should prepare replies to all case-specific
letters except those involving:
(1) A legislative matter, a substantive program matter, or a question of
policy or interpretation of policy for which no guidelines are published,
whether or not a specific case is referenced. Such letters should be sent to
the National Office (NO) for reply.
(2) A case in another DO. The letter should be sent to the DO that has
jurisdiction.
b. Preparation of Responses.