Printing - FECA-PT2 - United States Department of Labor

2-0400-10 Case Transfers and Loans
10. Case Transfers and Loans. This paragraph describes how case files are transferred
and loaned and how mail is forwarded from one DO to another.
a. Reasons for Transfer and Loan. Transfers occur most often because the
claimant or beneficiary has moved to another jurisdiction. Loans occur most often
between the DOs and the National Office (NO). The NO may request cases for
review by the Director of OWCP, the Director for FEC, the Employees' Compensation
Appeals Board (ECAB), the Branch of Hearings and Review (H&R), or other OWCP
staff.
b. Review by ADD or Designee. Individuals with authority to transfer or loan
cases should determine whether:
(1) The case has been adjudicated (unless the nature of the claim--e.g.,
Agent Orange exposure--brings it under the jurisdiction of another DO);
(2) All pending actions have been taken, all correspondence has been
answered, and all mail is filed down on the spindle in order of receipt;
(3) The case file jacket is in good condition; and
(4) Regular payment information has been entered into the Automated
Compensation Payment System (ACPS) if necessary so the override mode
need not be used. If an override cannot be removed, a memorandum should
appear in the file explaining the need for it.
If the claimant has moved, the ACPS and Case Management File (CMF)
records should be changed. (However, if the claimant is receiving ACPS
payments by EFT, the ACPS address should not be changed.)
c. Procedures for Transfer. When the DO receives a Form CA-58 requesting a
case, Mail and File staff will locate the file, attach the Form CA-58 and send it to the
ADD or designee. If the case meets the criteria stated above:
(1) The ADD or designee will authorize the transfer by completing items
10b and 10c of Form CA-58;
(2) The Systems Manager or designee will transmit the electronic records,
including ACPS records, Bill Processing System records, and any health
insurance enrollment or debt records [through the Debt Management System
(DMS)].