Printing - FECA-PT2 - United States Department of Labor

Block 14. Provide a clear and concise statement of the incident. The
statement should include the persons and periods of time involved and
describe, if possible, how the incident was committed and/or discovered.
Block 15. The responsible official for the purposes of this procedure is the RD.
Block 16. Self-explanatory.
Block 17. Self-explanatory.
Block 18. Copies of all documents (such as forms, letters, reports, etc.)
pertinent to the incident, or necessary to clarify the facts, will be forwarded
with the original Form DL-1-156 to the regional office of the OIG having
jurisdiction, as well as with the copies of the form sent to the OIG,
Washington, D.C., and the Director for FEC. The original forms, letters,
reports, etc., will be placed in the case file.
h. Pending OIG Actions. The RD shall designate a member of his or her staff to
review the file of submissions to the OIG on a periodic basis. In any case where
payment or other adjudicative action is being held in abeyance pending OIG
disposition, a status inquiry should be sent to the regional office of the OIG to which
the material was sent each 30 days. The status of other cases should be checked
each 90 days. In the NO these duties will be performed by the designee of the
Director for FEC.
Any case where action has been delayed for more than 60 days pending OIG
disposition should be reported to the Director for FEC by memorandum, enclosing
copies of the Forms CA-503 and DL-1-156. In those cases where action by the
OWCP has not been held in abeyance awaiting OIG disposition, a report, enclosing
the Forms CA-503, and DL-1-56, should be made to the Director for FEC if no
disposition has been made by the end of six months following the submission of the
documents. When information is received that the OIG has disposed of a case, the
Director for FEC should be advised immediately if a report concerning a delay had
previously been made. The Director for FEC will advise the RD whether continued
monitoring by the district office will be necessary in those cases where reports have
been submitted to him.
i. Tracking. Any request for information, especially an investigative
memorandum, in connection with an investigation of an FECA claimant should be
tracked on a local PC system. Initial and follow-up actions should be monitored until
a resolution is reached, and the Regional Director should sign any correspondence.
The Office should retain tracking reports on the PC or in hard copy form.
2-0402-9 Physical Security
9. Physical Security. The physical security of claim files and access to automated
payment systems is the responsibility of the DD. Office rules established to protect against
loss must be followed carefully by all personnel. The CE should always be aware of the
responsibility to safeguard data in the FECS system, case files, and other sensitive