Printing - FECA-PT2 - United States Department of Labor

2-0400 FILE MAINTENANCE & MANAGEMENT
TABLE OF CONTENTS
Paragraph and Subject Date Trans. No.
Table of Contents 10/98 99-02
1. Purpose and Scope 02/00 00-03
2. Jurisdiction of Cases 02/00 00-03
3. Material Loaned from
Other Agencies 02/00 00-03
4. Filing Material in Cases 02/00 00-03
5. Maintaining Files 02/00 00-03
6. Requesting Files 02/00 00-03
7. Incoming and Outgoing Cases 02/00 00-03
8. Doubling Case Files 02/00 00-03
9. Custody and Storage of Files 02/00 00-03
10. Case Transfers and Loans 02/00 00-03
2-0400-1 Purpose and Scope
1. Purpose and Scope. This chapter outlines how to maintain FECA paper case files. It
addresses jurisdiction of cases, assembling documents in a file, routing files within the
office, doubling files, and transferring files to other district offices.
FECA PM Part 1 discusses the responsibilities of Mail and File staff in performing these
functions. PM Chapter 2-0401 covers maintenance of data in the DFEC automated system,
while PM Chapter 2-0402 discusses security of files.
2-0400-2 Jurisdiction of Files
2. Jurisdiction of Files. This paragraph describes case assignment in general.
a. General Jurisdiction Cases. The district offices (DOs) adjudicate all cases
where the employee's duty station is located within the geographical area served by
the DO. The boundaries of the DOs are defined in FECA PM 1-0200.
After adjudication, the claimant's home address determines where further processing
will occur. The only exception to this policy is where the claimant lives much closer
to the DO serving the area of the duty station than to the DO serving the area of
residence.
b. Special Jurisdiction Cases. Certain kinds of cases are developed and
adjudicated only in the National Operations Office (NOO), District 25, and most of
them remain there for management (see FECA PM Chapter 1-0200a and b). Also, a