eMPower 3.2 Administrator Manual - Ektron

Setting up the Order of Approval
Concepts
The order in which a content block gets approved can be set up in one of
the three ways:
• Assigning one publisher per content group
• Assigning two or more publishers per content group
• Assigning no publishers to a content group
If you assign one publisher to a content group, the content block will be
assigned to that person when the author submits the content block for
approval. When this is done, the person assigned publishing permissions
will have the chance to review the content of the content block and decide
to either decline the changes or publish the content block. If the publisher
declines the content block it will be put back into revision control and a notification
will be sent to the author. If the content block is published, it will go
live on the Web site, i.e. it will be viewable to the public.
If you assign two or more publishers you must consider the order in which
User Groups should review the content block. This order is established in a
list format, where the Users high on the list will review the content block
before the Users low on the list. The order of this list is determined by using
the eMPower Administrator Console.
NOTE: The approval list is always processed in a top down manner. As a result, a
User Group’s order in the list is an important consideration in terms of who
gets to review a submitted content block. This consideration is especially
evident when a User of a group listed in the approval process submits a
content block to be published. For example, if that User is part of a group
listed in the middle of the list, only the reviewers below the middle will get to
review that User’s content block. The review process always flows down
the list, never up. If you want to change this situation you will have to create
a new content block group that has a different review order and have the
author create and submit the content block to this new group.
Assigning no publishers to a content group allows you to make a content
block live without going through a review process.
In all three cases, the “Save and Submit” button, supplied as part of the
approval process must be clicked to either start the review process or publish
the content block. If there are one or more publishers identified, pressing
this button will start and increment the approval process. If there is no
publisher assigned, clicking this button will make the content block go live.
eMPower Administrator Manual, Version 3.5 15