MANUALE UTENTI

DMS SOFTWARE 

Strato 2000 

User's Manual 

Release 10 September 2002 (Rev. 0)

USER'S MANUAL 

Contents 

Contents 

1. D.M.S. SOFTWARE 1 

1.1 Preliminary requirements.......................................................................1 

1.2 Hardware installation.............................................................................2 

1.3 Installation of DMS software ..................................................................3 

1.4 U.C.A. packages.....................................................................................4 

2. STARTING THE PROGRAM 5 

2.1 User Information....................................................................................6 

3. DATA BASE 7 

3.1 To create a New DataBase ......................................................................8 

3.2 To open a Data Base ..............................................................................9 

3.3 Structure of a Data Base......................................................................10 

3.4 To Change Password ............................................................................11 

3.5 To Rename a Data Base .......................................................................12 

3.6 To Delete a Data Base ..........................................................................13 

4. PATIENTS FILE 14 

4.1 Patients List.........................................................................................16 

4.1.1 Insert a new patient into Data Base.................................................... 17 

4.1.2 Modify a patient’s data ....................................................................... 19 

4.1.3 Delete a patient from Data Base ......................................................... 20 

4.1.4 Search for a patient in Data Base ....................................................... 21 

4.2 Exams List...........................................................................................22 

4.2.1 More data concerning an exam ........................................................... 24 

4.2.2 Assign an exam .................................................................................. 25 

4.2.3 Repeat an Exam ................................................................................. 26 

4.2.4 Delete an Exam from the Data Base ................................................... 27 

4.2.5 Printing the label of an exam .............................................................. 28 

4.2.6 Layout of labels .................................................................................. 29 

4.3 The Virtual Keyboard ...........................................................................32 

4.4 Export/Import .....................................................................................34 

4.4.1 Export ................................................................................................ 34 

4.4.2 Import ................................................................................................ 41 

4.5 Print ....................................................................................................43 

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DMS SOFTWARE Strato 2000

USER'S MANUAL 

Contents 

5. U.C.A. (USER CUSTOMISABLE APPLICATIONS) 45 

5.1 Verification of available applications.....................................................46 

5.2 Installation of new application packages...............................................47 

5.3 Deactivating old applications................................................................52 

6. USER OPTIONS 53 

7. SERVICE 54 

8. DOCUMENTATION 55 

This publication can only be reproduced, transmitted, transcribed or translated into 

any human or computer language with the written consent of VILLA SISTEMI 

MEDICALI S.p.a. 

This manual is the English translation of the Italian original manual version. 

DMS SOFTWARE Strato 2000 ii 

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USER'S MANUAL 

D.M.S. software 

1. D.M.S. SOFTWARE 

DMS software (Data Management System) is a system which enables the 

user to monitor, manage and customise STRATO 2000 simulating the 

user’s interface on a remote PC. 

The system enables the complete management of the patient’s file and of 

the exams carried out, keeping a historical file of the display data of every 

exam. 

Moreover, thanks to U.C.A. (User Customisable Applications) technology, 

update packages may be installed autonomously, enlarging the system’s 

applications quickly and easily. 

In this way the system becomes configurable with a unique flexibility and 

it is ready to accommodate any change both in your needs and in the 

availability of new examination methods. 

1.1 Preliminary requirements 

DMS software and the new applicable UCA packages can be installed on 

a standard PC with the following minimum requirements: 

• CPU 

Pentium 100 MHz or more 

• RAM Memory 64 MB minimum 

• Operational system Windows 98, ME, 2000, NT 

• Graphic card 800x600, 65535 colour or more 

• CD-ROM Reader yes 

• Serial port standard RS 232 – 9 pole connector 

The initial installation of the software requires about 20 MB space on 

hard disk. Additional space will be necessary for files created by the DMS 

software during use. 

 

NOTE: 

DMS Software must be installed on your PC before new UCA expansion 

packages can be installed. 

A serial communication RS232C cable, included in the initial STRATO 

2000 equipment, is also required for connecting with STRATO 2000. 

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USER'S MANUAL 


1.2 Hardware installation 

Once you are sure about your preliminary requirements, you can proceed 

with installing the hardware. 

The only operation necessary is the connection of the serial cable 

between STRATO 2000 and your PC. 

Before connecting the cable, be sure both STRATO 2000 and PC are off. 

The STRATO 2000 serial connector is situated on the left side of the base 

of the equipment. 

Connect one end of this cable to the connector and the other to a serial 

port of your PC. 

Usually PCs have two serial ports named "COM 1" and "COM 2". Take 

note of which of the two ports you have connected the cable so as to set 

the software in the right way, when requested. 

The connectors at the two ends of the cable are completely the same and 

interchangeable. 

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USER'S MANUAL 


1.3 Installation of DMS software 

When you buy DMS software from your supplier, you will be given a CD 

thanks to which, after connecting the serial cable, you will be able to 

install the software on your PC: 

1. Switch STRATO 2000 on and put it into the "patient’s entry" position. 

2. Switch on your PC. 

3. Put the CD into the reader. The installation program will start 

automatically. 

4. If installation does not start automatically, open "My computer", 

select the CD reader (usually "D:") and execute the "SETUP" 

application. 

5. Now follow the instruction displayed on the screen. 

At the end of the installation, a new folder named "STRATO 2000 DMS" 

will be created in the "Program" folder of "Start" menu. 

Now, if necessary, you are ready to install your UCA exam packages 

autonomously. 

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1.4 U.C.A. packages 

If you bought your UCA programs at the same time as STRATO 2000, you 

will have been given the equipment already enabled to these applications. 

It is not necessary to install the UCA packages. 

If you decide to order an UCA package after installing STRATO 2000: 

1. Contact the licensed supplier and tell him your unit’s serial number. 

2. The supplier will contact Villa and in a short time the requested 

package will be delivered. 

 

NOTE: 

You will find your equipment’s serial number on a label under the 

STRATO 2000 keyboard: 

For every UCA exam package you have bought you will get: 

- a CD ROM with a letter containing three codes, necessary for 

installing new exam programs 

- any additional hardware accessories. 

Now you can proceed with installing your UCA packages. To install UCA 

packages: 

1. Start the STRATO 2000 DMS program following the instructions in 

chapter 2 "Start of the program". 

2. Install your UCA packages according to the procedure described in 

paragraph 5.2 "Installation of new application packages". 


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USER'S MANUAL 

Starting the program 

2. STARTING THE PROGRAM 

To start: 

1. Switch STRATO 2000 on and put it into the "patient’s entry" position. 

2. Switch on the PC. 

3. Select the "STRATO 2000 DMS" program from the Start menu of the 

Windows application bar (press Start button, select Programs to 

visualise the menu list and click on STRATO2000 DMS option). 

If it is the first time you have started the program the User Information 

window will open (see paragraph 2.1), or the DataBase Selection window 

(see chapter 3) will be visualised. 

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USER'S MANUAL 

Starting the program 

2.1 User Information 

If it is the first time you have started DMS software, after selecting the 

"STRATO 2000 DMS" program from Start menu, an User Information 

window will open from which you can: 

• insert the personal data of your practice 

• 

• 

select the program language, visualising the drop-down list Program 

language 

show the serial port ("COM1", "COM2") of the PC to which you have 

connected the connection cable with STRATO 2000 

• choose the teeth numbering method you want. 

Pressing the "OK" button the DataBase Selection window will open 

(chapter 3). 

 

NOTE: 

All these data can be inserted or modified even later, through the User 

Options function (chapter 6). 

 

NOTE: 

The language you select on the software is independent from the 

language used on the keyboard of the machine. 


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USER'S MANUAL 

Data base 

3. DATA BASE 

STRATO 2000 software makes it possible to create and manage more 

than one Data Base and so it allows several doctors to use the same 

machine, keeping their own patients’ data confidential. 

Once you have selected "STRATO 2000 DMS" program from Start menu 

and parameter initialisation has been carried out, if required, the 

DataBase Selection window will open, from which you can: 

• create a new Data Base 

• access an existing Data Base 

• change password to a Data Base 

• rename a Data Base 

• eliminate a Data Base. 

Every Data Base is characterised by: 

• a name 

• a password (not mandatory) known only by authorised personnel 

which are chosen and inserted by the user when a Data Base is created. 

 

NOTE: 

To access any operation on a Data Base it is necessary to know and 

insert both these data (when password exists too). 

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USER'S MANUAL 

Data base 

3.1 To create a New DataBase 

If you want to create a new Data Base in which to insert your patients’ 

names: 

1. Select "New DB" from the DataBase Selection window. The New 

DataBase window will open. 

2. Give a name to the new Data Base and insert it into the "DataBase 

Name" box 

If a Data Base with the same name already exists a "Warning" 

message will appear and you will have to give a different name to the 

new Data Base. 

3. Choose a password for the new Data Base and insert it into the 

"Password" box. 

4. Insert the same password into the "Confirm Password" box. 

5. Press "OK". 

If the operation has been executed in a correct way, the name of the new 

Data Base will appear in the drop-down list Select a DB in the DataBase 

Selection window. 

To close the New DataBase window without creating a new Data Base 

press "Cancel". 

 

NOTE: 

The system makes it possible to create a new Data Base without 

password. This can be inserted afterwards with the "Change Password" 

box from the DataBase Selection window (paragraph 3.4). 

On the contrary it is mandatory to give a name to the new Data Base. If 

you do not do that and the "OK" key is pressed, an "error" appears. 


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USER'S MANUAL 

Data base 

3.2 To open a Data Base 

To access a Data Base: 

1. Visualise the drop-down list Select a DB from the DataBase 

Selection window and select the name of the Data Base you wish to 

open. 

2. If it is the first time you have started STRATO 2000 DMS or if a Data 

Base has never been created, the "Select a DB" box will be 

empty/blank. To work with STRATO 2000 program it is necessary to 

create a new Data Base (paragraph 3.1). 

3. Insert, if existing, the Data Base password. 


If all operations have been executed in a correct way, the system tries to 

establish a connection with STRATO 2000 and the window concerning 

the selected Data Base is visualised on the screen. 

If, on the contrary, at this point the following message appears: 

this means that the PC has not been able to establish the connection 

with STRATO 2000. This may be due to the following causes: 

Cause 

STRATO 2000 is off. 

The serial cable is not 

connected 

The selected "COM" port is 

not the one actually in use 

Remedy 

Start STRATO 2000, wait 

until it has completed the 

initialisation phase and try 

again 

Check that the cable has been 

connected correctly and try 

again 

Select the right port in the 

"User’s options" menu 

If you insert a non valid password, a WRONG PASSWORD message 

appears on the screen and the Data Base is not opened. 

Therefore you must repeat the operation. 

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USER'S MANUAL 

Data base 

3.3 Structure of a Data Base 

When you open a Data Base, a window appears on the screen. Its 

heading gives the name of the office where STRATO 2000 is installed and 

the name of the selected Data Base. 

From this window you can: 

• manage the patients’ file and the exams executed (Patients File) 

• install new application packages (U.C.A.) autonomously 

• change the system’s initialisation layouts (User Options) 

• look up documentation concerning STRATO 2000 (Documentation). 

 

NOTE: 

The "Service" function contains the equipment’s adjustment parameters, 

checkable exclusively by technical staff. Access to this function is 

therefore protected by a password, known only by service technicians 

(see chapter 7). 


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USER'S MANUAL 

Data base 

3.4 To Change Password 

The "STRATO 2000 DMS" program makes it possible to change your Data 

Base password at any time following a few instructions: 

1. Press "Change Password" from the DataBase Selection window. The 

Change Password window will open. 

2. Insert the current password where requested and press Ok. Two new 

boxes will appear. 

3. Choose a new password and insert it in both the "New Password" field 

and the "Confirm password" field. 


To close the Change Password window without changing your Data Base 

password press "Cancel". 

 

NOTE: 

If you have forgotten your password there is no possible way to access 

Data Base and the information it contains. 

Therefore you are advised to keep a note of your password in a safe place. 

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USER'S MANUAL 

Data base 

3.5 To Rename a Data Base 

If you wish to change the name of your Data Base, you can do this by 

following a few instructions: 

1. Press "Rename DB" from the DataBase Selection window. The 

"DataBase Renaming" window will open. 

2. Choose a new name for your Data Base and insert it into the "New 

name" field. 

3. Insert the Password of the Data Base whose name you are changing. 


At this point the new name will appear in the Select a DB drop-down list 

of the DataBase Selection window in place of the old name. 

To close the DataBase Renaming window without giving a new name to 

your Data Base press "Cancel". 

 

NOTE: 

Be sure your Data Base is closed before renaming it. In fact if you try to 

rename an active Data Base, the system will deny the operation and will 

visualise an error message. 

If you want to rename the Data Base you are working on we advise you 

to: 

1. Close DMS. 

2. Restart DMS, without opening any Data Base. 

3. Select and rename the Data Base you want to change the name of. 


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USER'S MANUAL 

Data base 

3.6 To Delete a Data Base 

To delete a Data Base and all information it contains: 

1. Visualise the Select a DB drop-down list from the DataBase 

Selection window and select the name of the Data Base you wish to 

eliminate. 

2. Select "Delete DB" from the DataBase Selection window. The 

Database delete window will appear. 

3. Check to ensure that the name of the Data Base you wish to delete is 

correct. 

4. Insert, if existing, the Data Base password. 

5. Confirm password. 


7. The system informs that the selected DataBase has been removed. 

Press "OK". 

 

NOTE: 

Be sure your Data Base is closed before delete it. In fact if you try to 

delete an active Data Base, the system will deny the operation and will 

visualise an error message. 

If you want to delete the Data Base you are working on we advise you to: 

1. Close the DMS. 

2. Restart the DMS, without opening any Data Base. 

3. Select and delete the Data Base you want to change the name of. 

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USER'S MANUAL 

Patients’ File 

4. PATIENTS FILE 

The Patients File window is sub-divided into two form named Patients 

List and Exams List. 

The Patients List contains the patients’ personal data, such as: 

• identification code 

• name 

• surname 

• birth date 

• gender 

• address 

• telephone. 

Which will be filled in by the operator when inserting a new patient. 

An Exams List is associated to each patient, composed of: 

• exam date 

• exam time 

• exam type 

• parameters regarding patient (adult/child, size, jaw) 

• parameters regarding all exposure (kV, mA, time of exposure). 

These data are automatically transferred from STRATO 2000 to PC after 

executing every exam. 

 

NOTE: 

For some types of exam the filed data can be different from the standard 

ones, because some exams do not request the layout of all mentioned 

parameters, while others request additional information to the normal 

ones (paragraph 4.2.1). 

For more detailed information about the display of exams, see the 

STRATO 2000 User's Manual. 

The Patients File window has a service toolbar, composed of 10 buttons, 

which makes it possible to: 

• 

create a connection to STRATO 2000, if this has not been 

established (1) 

• open the virtual keyboard (2) 

• go back to the DataBase Selection form (3) 

• insert a new patient in the file (4) 

• modify a patient’s data already in the patients’ list (5) 

• delete a patient and all his exams from file (6) 


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Patients’ file 

• search for a patient in the list quickly (7) 

• export any information in the Data Base (8) 

• import new data into a Data Base (9) 

• print interesting data (10). 

1 2 3 4 5 6 7 8 9 10 

 

NOTE: 

These icons are not always active, but they are deactivated when the 

corresponding functions do not have any meaning in the current job 

conditions. 

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USER'S MANUAL 


4.1 Patients List 

You can file the personal data of all patients in the Patients List. 

This file contains a default patient called "ZZZ Dummy", the function of 

which will be explained in paragraph 4.2 "Exams List". 

This patient cannot be modified or deleted. 

You can choose to order the list according to: 

• code 

• surname 

• name 

selecting your choice with the mouse in row "Order by". 

When you position your mouse on the Patients List and click the right 

key, you open a menu from which you can select directly the following 

functions: 

• New patient (paragraph 4.1.1 "Insert a new patient into Data Base") 

• Modify Patient (paragraph 4.1.2 "Modify the data of a patient") 

• Delete Patient (paragraph 4.1.3 "Delete a patient from Data Base") 

• Search Patient (paragraph 4.1.4 "Search for a patient in Data Base") 

• Print (paragraph 4.5 "Print") 

which will be described in detail in the following paragraphs. 


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4.1.1 Insert a new patient into Data Base 

To insert a new patient into the Patients List: 

1. Click the New Patient icon given in the service toolbar, or, 

alternatively, select the "New Patient" function by clicking with the 

right mouse button from the Patients List form. 

The New Patient form will appear. 

2. Allocate an identification code to the new patient and insert it into 

the Code box. 

The code must have a maximum length of 8 characters and can be 

composed of a combination of numbers and letters. 

3. Fill in the fields concerning the patient’s personal data. 


The patient will be inserted into the already existing list. 

 

NOTE: 

The CODE, NAME and SURNAME fields are mandatory. If one of these 

fields is not filled in, an ERROR window will appear and it will not be 

possible to confirm the new patient’s insertion. 

This system makes it possible to manage patients with the same name 

and surname, but does not allow duplication of the codes insides every 

Data Base. In fact when a patient is inserted, the system executes a 

check to be sure that the new patient’s code is not the same as an 

existing code. If this happens, you are requested to insert a valid code 

(therefore different). 

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USER'S MANUAL 


 

NOTE: 

The Birth Date field of the New Patient has a pre-set value, as an 

example of the size by which the datum is visualised. 

To insert the right date: 

1. Visualise the Birth Date drop-down list. 

2. Choose the month of birth using the arrows on the side of the 

calendar. 

3. Select the birth day with the mouse. 

4. Day and month of birth will automatically be updated. 

5. Insert the year of birth manually. 

Alternatively you can insert the full date of birth manually. 

To close the New Patient form without inserting any new patient press 

"Cancel". 

 

NOTE: 

The patient "ZZZ Dummy" has been created so that it is always the last 

position in the Patients List. 

Therefore, it is impossible to insert a patient with a code, name or 

surname that is alphabetically subsequent to the virtual patient’s code, 

name or surname. 


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USER'S MANUAL 


4.1.2 Modify a patient’s data 

To modify a patient’s personal data already inserted in the Patients List: 

1. Select the desired patient from the Patients List. 

2. Press the Modify Patient icon, or, if you prefer, select the same 

function clicking with the right mouse button. The Modification 

Patient form will appear. 

3. Modify the data you wish to update. 

4. Press "OK" to confirm operation. 

To close the Modify Patient form without changing any information, 

press "Cancel". 

 

NOTE: 

The "CODE" field cannot be modified. 

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USER'S MANUAL 


4.1.3 Delete a patient from Data Base 

To delete a patient and his exams from your file: 

1. Select the patient you wish to delete from the Patients List. 

2. Click the Delete Patient icon from the service toolbar, or, 

alternatively, select the same function clicking with the right mouse 

button. A window will appear asking you to confirm the operation. 

3. Press "YES" if you want to eliminate the patient from the Patients 

List permanently. 

4. The patient will be deleted from the Patients List of your Data Base. 

5. Press "NO" if you do not want to eliminate the patient from your file 

permanently. 


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USER'S MANUAL 


4.1.4 Search for a patient in Data Base 

STRATO 2000 DMS has a Patient Search function which enables you to 

look for a patient inserted in your Data Base quickly: 

1. Press the Patient Search icon from service toolbar, or, alternatively, 

select the same function from the Patients List form clicking with 

the right mouse button. The Patient Search form will appear. 

2. Fill in completely or partially at least one of the requested fields 

(CODE, NAME, SURNAME). 

3. Confirm by pressing the "Search" button corresponding to the search 

method specified (CODE or SURNAME/NAME). 

 

NOTE: 

The "Search" confirmation buttons are deactivated until the fields to 

which they refer are filled in, even partially. 

Once the search has started, the Patients List is ordered by code, by 

surname, or by name according to the search method you have used and 

the first patient meeting the inserted data is highlighted. 

To visualise the complete patients list again use the arrows on your 

keyboard. 

If no patient meeting the supplied search data is found in the file, a 

RECORD NOT FOUND window is visualised. 

 

NOTE: 

The system executes the search exclusively according to the selected 

method; if you want to select the search by CODE, it is unnecessary to 

insert the patient’s name and surname and, analogously, if you want to 

execute the search by SURNAME/NAME it is pointless to insert the code. 

 

NOTE: 

If you want to execute the search by SURNAME/NAME it is not necessary 

to fill in both fields, even if the completeness of the information helps to 

solve ambiguity. 

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USER'S MANUAL 


4.2 Exams List 

DMS software makes it possible to file all the exams you carry out by 

STRATO 2000 in your Data Base. 

In fact, through the RS 232 serial connection, when you carry out an 

exam, the equipment communicates with your PC and sends it all the 

exposure parameters you have selected. 

To file an exam in your Data Base: 

1. Switch on the PC. 

2. Start the DMS software. 

3. Be sure your PC is connected to STRATO 2000. Remember, to 

connect PC to the machine after opening DMS software, just click on 

the first button of the toolbar (see chapter 4). 

4. Select the patient you are working on in the Patients List. 

5. Open the corresponding Exams List by selecting the Exams List form 

or clicking twice on the selected patient. 

6. Lay out the exam parameters from STRATO 2000 keyboard or directly 

from your PC by the Virtual keyboard (paragraph 4.3). 

7. Carry out the exam pressing the STRATO 2000 X-ray button. 

In this way the exam you have executed is filed into your Data Base in 

the Exams List relating to the selected patient. 

 

NOTE: 

If you wish to carry out several exams on the same patient you must reselect 

the patient from the Patients List before carrying out each new 

exam. If the operation is not repeated, the exam will be stored in the 

Exams List of the ZZZ Dummy assistance patient from which it can then 

be transferred into the right position by the "Assign" function. 

The introduction of the virtual patient default prevents an exam that has 

been wrongly carried out before selecting the patient from the Patients 

List, from being stored in the Exams List of the wrong patient without 

displaying a warning message (and therefore with little possibility of 

noticing the mistake). 


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USER'S MANUAL 


When you open a patient’s Exams List, the system allows you to put the 

list in order: 

• by Exam Date 

• by Exam Type 

selecting your option in the "Order by" row. 

By clicking on the right mouse button in the Exams List form you can: 

• 

• 

visualise other possible data concerning the selected exam 

(paragraph 4.2.1 "More data concerning an exam") 

• repeat an exam (paragraph 4.2.3 "Repeat an exam") 

• 

move the exam into another Exams List (paragraph 4.2.2 "Assign an 

exam") 

eliminate an exam from Data Base (paragraph 4.2.4 "Delete an exam 

from Data Base") 

• print the exam label (paragraph 4.2.5 "Print the exam label"). 

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USER'S MANUAL 


4.2.1 More data concerning an exam 

Some additional exam parameters are memorised in addition to the 

standard ones for three types of exams (Ceph, Sinus and Implant) 

After selecting the exam about which you wish to know additional data: 

• 

• 

select the Supplementary exam data sub-window of the Exams 

List, or 

open the functions menu clicking with the right mouse button and 

select the "Other Data" function, or 

• click twice on the selected exam. 

The Supplementary exam data window will appear containing additional 

information regarding the selected exam. 


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USER'S MANUAL 


4.2.2 Assign an exam 

The program provides for the need to transfer an exam from the patient’s 

Exams List to another patient’s Exams List, as a result, for example, of 

mistake in selecting the patient before the beginning of the exam. 

Moreover this function makes it possible to assign to the correct patient, 

an exam which, due to the reasons already explained in paragraph 4.2, 

has been inserted into the virtual patient "ZZZ Dummy" Exams List. 

To assign a patient with his corresponding exam: 

1. Take note of the receiver patient’s identification code. 

2. Select the exam you wish to transfer. 

3. Open the function menu by clicking with the right mouse button. 

4. Select the "Assign" function; the Assign exam form will appear. 

5. Insert the code of the patient to whom you wish to associate the 

exam. 


To close the Assign exam form without executing any transfer, press 

"Cancel". 

If a non valid code is inserted, the system will visualise a NON-EXISTENT 

CODE message. 

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USER'S MANUAL 


4.2.3 Repeat an Exam 

"STRATO 2000 DMS" Software offers the possibility of repeating, after a 

while, an exam with the same parameters previously used, enabling you 

to get perfectly comparable images. 

To repeat an exam: 

1. Select the exam you wish to repeat. 

2. Open the function menu with the right mouse button and select the 

"Repeat Exam" function. 

This operation will transfer to STRATO 2000 all the parameters used to 

get that exam. 

Now just confirm the exam on STRATO 2000 and press the X-ray button. 


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4.2.4 Delete an Exam from the Data Base 

To delete an exam from a patient’s Exams List and therefore from the 

Data Base: 

1. Select the exam you wish to delete. 

2. Open the function menu by clicking with the right mouse button and 

select the "Eliminate Exam" function. The system asks you to confirm 

the operation. 

3. Press "YES" if you wish to eliminate the exam from your Data Base 

permanently; press "NO" if you want to restore the exam. 

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4.2.5 Printing the label of an exam 

The STRATO 2000 DMS system allows you to print labels directly for the 

identification of X-rays films: 

1. Select the exam of which you wish to print the label from the Exams 

List. 

2. Open the function menu by clicking with the right mouse button and 

select the "Print Exam" function; the Label Settings form will appear 

(see paragraph 4.2.6). 

3. Insert the characteristic data of the label size you want to use 

following the indications mentioned in the following paragraph. 

4. Press the Print key. The print layout preview will be visualised. 

In the top part of the Preview form you will find a print toolbar with 

12 icons, from which you can: 

• visualise the complete print page, thanks to the zoom out (1) 

• visualise the print page in standard size (2) 

• enlarge the details of the print page, thanks to the zoom in (3) 

• 

• 

• 

• 

• change the printing options (8) 

• start the print (9) 

• 

visualise the first page if the document is composed of several 

pages (4) 

visualise the page previous to the current one if the document is 

composed of several pages (5) 

visualise the page following the current one if the document is 

composed of several pages (6) 

visualise the last page if the document is composed of several 

pages (7) 

save the printing document on Hard Disk or floppy disk in QRP 

format (10) 

• open a document previously saved in QRP format (11) 

• close the print page (12). 

1 2 3 4 5 6 7 8 9 10 11 12 

5. Edit the print parameters pressing the Print Setup icon (8) on the 

bar at the top of the screen. 

6. Insert the sheet of labels into your printer. 

7. Start print pressing the Print icon (9). 


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USER'S MANUAL 


4.2.6 Layout of labels 

When you activate the "Print Exam" function the following Label Settings 

windows shows up, subdivided in 5 sub-window: 

• Page format 

• Page settings 

• Label settings 

• Layout 

• Graphic schematisation of a label sheet. 

 

Page format 

From this sub-window you can: 

1. Select the format of the work sheet where you wish to print your 

labels by selecting it from the drop-down list Format. 

2. Save a new page format you have laid out (Save As). 

3. Modify an existing format, keeping the same name (Update). 

4. Delete a previously saved format (Delete). 

 

NOTE: 

In the drop-down menu "Format" you will find the default format "A4" 

that can be used as a template for adjusting the settings according to the 

type of label sheets you use. 

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USER'S MANUAL 


 

Page settings 

• 

• 

Horizontal Dimension: insert the measurement in millimetres of 

the horizontal side of the sheet you are using 

Vertical Dimension: insert the measurement in millimetres of 

the vertical side of the sheet you are using 

• Margins: 

– 

– 

– 

– 

Upper: insert the measurement in millimetres of the distance 

between the upper margin of the sheet and the upper margin 

of the first row of labels 

Lower: insert the measurement in millimetres of the distance 

between the lower margin of the sheet and the lower margin 

of the last row of labels 

Left: insert the measurement in millimetres of the distance 

between the left margin of the sheet and the left margin of the 

first column of labels 

Right: insert the measurement in millimetres of the distance 

between the right margin of the sheet and the right margin of 

the last column of labels. 

 

NOTE: 

Laying out the "Margins" parameters, the system helps you by 

highlighting in red the meaning of the selected fields in the 

schematisation of the label sheet. 

 

WARNING: 

If the margins of the label sheet are smaller than the ones pre-set for the 

printer, the labels may not be completely printed. 

In this case it will be necessary to modify some parameters in the label 

layouts. 

 

Label settings 

In the "Label settings" sub-window you define all information 

concerning the label format you wish to use in the printing. 

• Number of labels: 

– Number of columns: insert the number of the label columns 

contained in your label sheet 

– Number of rows: insert the number of label rows contained in 

your label sheet 

• Label Size: 

– Width: insert the measurement in millimetres of the width of 

each label 

– Height: insert the measurement in millimetres of the height of 

each label 


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USER'S MANUAL 


• Separator spaces: 

– Horizontal: insert the measurement in millimetres of the 

space separating two side by side labels on the same row 

– Vertical: insert the measurement in millimetres of the space 

separating two following labels on the same column. 

 

NOTE: 

When you select one of the fields contained in this sub-window, its 

meaning is highlighted in red on the graphic schematisation of your work 

sheet at the side. 

If the requested data are not directly supplied on the box of sheets you 

are using, it will be necessary to use a ruler where necessary. 

 

WARNING: 

The inserted data must be consistent with the ones supplied in "Label 

settings", meaning that the sum of label measurements, separator 

spaces and margins, horizontally and vertically, must correspond to the 

size, respectively horizontally and vertically, of the sheet. 

Otherwise the system will visualise an error message and you will have to 

modify the supplied layouts. 

 

Layout 

From this sub-window you can select in which label of your label 

sheet you wish to print. 

• Column n°: insert the number of the column you wish to print 

• Row n°: insert the number of the row you wish to print. 

Now you can start printing. 

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USER'S MANUAL 


4.3 The Virtual Keyboard 

STRATO 2000 software gives you the possibility of setting the exam type 

and parameters directly from your PC. 

After selecting the patient from the Patients List, press the Virtual 

Keyboard icon on the service toolbar. 

A window showing an exact copy of the keyboard on the machine will 

appear. 

 

NOTE 

The Virtual Keyboard icon works only if the connection with 

STRATO 2000 is activated 

 

NOTE: 

Some keys on the virtual keyboard are automatically deactivated for 

safety reasons since they would cause the machine to move when 

selected. 

In the following picture the active keys on the virtual keyboard are 

highlighted, that is the keys you can select directly from your PC to set 

the exam you wish to execute. In the keys description, the Active keys are 

indicated by an "A". 

Their activation corresponds to the one in the real keyboard of 

STRATO 2000 and therefore they are activated only in correspondence of 

certain exam procedures. 

All parameters the system requires to set and that you will see visualised 

on the virtual keyboard display, as well as on the machine console, are 

filed in Data Base after the exam has been carried out. 


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1 2 

22 23 

DISPLAY 

6 

3 

11 12 13 

24 

28 

5 7 

14 15 16 17 

27 

25 

4 

26 

8 9 10 

21 

20 

19 

18 

29 30 31 

1. Ready for X-rays warning light 

2. X-rays emission warning light 

3. Manual increase of kV, sec or mA (A) 

4. Manual decrease of kV, sec or mA (A) 

5. Select KV for manual change (A) 

6. Select sec for manual change (A) 

7. Select mA for manual change (A) 

8. Exam execution as a test, without ray 

emission (A) 

9. Reset (A) 

10. Position of patient centring (A) 

11. Anatomic selection: adult/child (A) 

12. Anatomic selection: patient’s size (A) 

13. Anatomic selection: arch opening (A) 

14. Select implant programs (A) 

15. Select ceph programs (A) 

16. Select SINUS program (A) 

17. For future programs 

18. For future programs 

19. Select panoramic programs (A) 

20. Select ATM open mouth/closed mouth 

programs (A) 

21. Select biaxial ATM program (A) 

22. Switch on centring laser 

23. For future uses 

24. Cursor movement for parameters selection (A) 




28. "Enter" key: operation confirmation (A) 

29. Upward vertical movement 

30. Consent for vertical movement 

31. Downward vertical movement 

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USER'S MANUAL 


4.4 Export / Import 

Thanks to the export and import functions you can transfer the data 

contained in a Data Base into another Data base. 

To execute this operation you must: 

1. Export your data into a text file (see paragraph 4.4.1 "Export"). 

2. Import the text file into the new Data Base (see paragraph 4.4.2 

"Import"). 

4.4.1 Export 

DMS system gives the possibility of exporting your data on a text file, 

which you can then import into another Data Base. 

To export a Data Base: 

1. Select the "Export Data Base" icon on the service toolbar placed 

under the Data Base heading. 

2. On the screen the "save with name" window will be visualised, from 

which you must choose the folder where you want to save the new 

text file containing the data of your Data Base. 

3. Give a name to the file and insert it into the "Name File" field. 

4. Select in the "Save as" drop-down list the "Import/Export DataBase 

files (*.txt)" option. 

5. Press Save. 

The system informs you that the operation has been executed 

correctly. 


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USER'S MANUAL 


 

NOTE: 

If a file already exists with the same name given to the export file, the 

system asks you if you wish to substitute the existing file with the new 

one. 

If you wish to keep the old file, you will have to give another name to the 

file you are exporting. 

The exported file can be read, for instance, by Microsoft Excel or the 

database or spreadsheet programs. 

If you wish to visualise the file in Excel: 

1. Select "Microsoft Excel" from Start menu. 

2. Look for the folder where you have saved the exported file and open 

it, remembering to select the "Text file (*.txt)" option in the "type of 

file" drop-down list. An "Auto-composition text import" window will 

appear. 

3. Select the following fields: 

• Type of file Delimited 

• Start to import from row 1 

• File origin Windows (ANSI). 

• Separator ; (Semicolon) 

• patient’s code to whom the exam is associated 

• 

• 

Press Next. 

4. Select: 

Press Next. 

5. Press End. 

The Excel sheet containing your Data Base will be visualised. 

The new file contains all of your Data Base data organised as in the 

picture. 

Each row corresponds to an exam, giving the following associated data: 

patient’s personal data (surname, name, date of birth, sex, address, 

telephone) 

data associated to the exam (date and time when the exam was 

carried out, type, exposure parameters, additional data). 

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USER'S MANUAL 


 

NOTE: 

A patient’s name will appear each time he/she has an exam and 

therefore each time the exam is recorded in the Exams List. 

 

NOTE: 

A lot of data, such as, for example, the type of exam carried out, are 

coded. 

The meanings of these codes are shown in the following table. 

Code 

Exam type 

0 Panoramic 

1 Left emipanoramic 

2 Right emipanoramic 

3 Maxillary Sinus 

4 Left L/L Sinus 

5 Improved orthogonality dentition 

6 Frontal dentition 

7 Open mouth/closed mouth TMJ 

8 Biaxial TMJ 

9 Postero/Anterior TMJ 

10 Cephalometry 

11 Implant 

12 Right L/L sinus 


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USER'S MANUAL 


(Rev. 0) 37 


USER'S MANUAL 


Code 

Adult/Child 

0 Adult 

1 Child 

Code 

Patient’s size 

0 Small 

1 Medium 

2 Large 

Code 

Jaw 

0 Narrow 

1 Regular 

2 Large 

Code 

Tooth according to 

European codification 


American codification 

00 11 08 

01 12 07 

02 13 06 

03 14 05 

04 15 04 

05 16 03 

06 17 02 

07 18 01 

08 21 09 

09 22 10 

10 23 11 

11 24 12 

12 25 13 

13 26 14 

14 27 15 

15 28 16 

16 31 24 

17 32 23 

18 33 22 

19 34 21 

20 35 20 

21 36 19 

22 37 18 

23 38 17 

24 41 25 


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USER'S MANUAL 


Code 


European codification 


American codification 

25 42 26 

26 43 27 

27 44 28 

28 45 29 

29 46 30 

30 47 31 

31 48 32 

Code 

Type of Implant 

0 Reduced (2 slices) 

1 Complete (2 slices) 

Code 

Longitudinal Thickness – Implant 

0 4 mm 

1 6 mm 

2 8 mm 

Code 

Transversal Thickness – Implant 

0 2 mm 

1 3 mm 

2 4 mm 

Code 

Slice Distance – Complete Implant 

0 2 mm 

1 3 mm 

2 4 mm 

Code 

Type of Collimator for Cephalometry 

0 18x24 cm 

1 24x30 cm 

2 Inch Format 

Code 

Soft Tissues Filter 

In the table the real value is multiplied by 10 

The Cassette Format is given in the last column of the exported table. 

They can assume the values of 0, 1, 2, 3, but their meaning varies 

according to the codes of the type of collimator used for cephalometry. 

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USER'S MANUAL 


These values are given in the following table: 

Code Collimator Code cassette format 

Cassette format 

0 0 18x24 Asymmetric 

0 1 18x24 Symmetrical 

0 2 24x18 Asymmetrical 










 

WARNING: 

If you change the data contained in the exported file, it will be impossible 

to import your data into another Data Base, because the system is not 

able to recognise this file as an Import\Export file. 

You are therefore strongly advised not to tamper with this file! 

 

NOTE: 

Export can be used to make a back-up of your data, copying, for 

example, the exported text file onto floppy disk or CD ROM. 


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USER'S MANUAL 


4.4.2 Import 

Thanks to the import function you can transfer into your Data Base the 

data previously exported from another Data Base. 

In order to start the import: 

1. Select the Import Data Base icon on the service toolbar placed under 

the Data Base heading. 

2. The Open window will be visualised on the screen, from which you 

will choose the exported file you want to import into your Data Base 

from the folder where it was previously saved. 

3. Press Open. 

If all operations have been carried out correctly, the Import Progress 

Form sub-window will appear. 

4. Start import by clicking on the Start button. 

The scroll bar in the sub-window shows the Import Progress. 

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USER'S MANUAL 


 

NOTE: 

During the import process the system makes a comparison between the 

code of each patient to import and those of all patients inserted into the 

recipient Data Base. 

• If the "new" patient’s code does not correspond with any of the 

existing ones, the patient of the data Base to import is filed into the 

recipient Data Base with its original code. 

• If the "new" patient’s code is already present in the recipient Data 

Base, the system makes a comparison between the name and the 

surname of these patients: 

– 

– 

if these correspond, the patient’s exam list is updated 

if these are different, the "new" patient and all information 

connected to him are not imported. 

 

NOTE: 

At the end of the import, a window is visualised on the monitor where: 

• The correctness of the import is confirmed if this has been executed 

without any problem 

• The causes preventing the import of some data are reported, if the 

system has not been able to complete the operation. 

The patients’ data not imported are not lost, but they are collected in a 

*.bad file, where * shows the name of the Data Base. 

It is possible to retrieve the data by correcting and importing this file, 

even though you are advised not to tamper with it. 


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USER'S MANUAL 


4.5 Print 

Using the "STRATO 2000 DMS" program you can print according to your 

needs: 

• data regarding a patient (personal data and relevant list of exams) 

• 

the complete Data Base (patients’ list together with relevant lists of 

exams) 

• patients’ list (complete with personal data). 

To access the printing functions proceed as described below. 

 

NOTE: 

If you wish to print only information regarding one patient, select his 

name from the Patients List before executing printing operations. 

1. Press the "Print" icon on the service toolbar. The Print Type 

Selection window will open. 

2. Select the type of print you wish to execute. 


or: 

1. Put the mouse pointer on the Patients List window. 

2. Click with the right mouse button; select the "Print" function to 

visualise the sub-menu. 

3. Choose and click the type of print you wish to execute. 

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USER'S MANUAL 


After executing one of the operation sequences just described, the 

preview of the selected print will appear on the screen. In the following 

picture there is an example of a print page. 

In the top part of the printing page, independently from the selected 

print, a toolbar, identical to the one described in paragraph 4.2.5, 

appears, the icons of which have the same meaning as the ones already 

seen. 


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USER'S MANUAL 

U.C.A. (User Customisable Applications) 

5. U.C.A. (User Customisable 

Applications) 

U.C.A. technology makes it possible to expand the applications of the 

system quickly and easily thanks to software updating packages which 

you can install autonomously via your PC. 

There are 5 boxes in the U.C.A. function: 

• 

• 

• 

the first contains the Univocal Identication Code (U.I.C.) of the 

equipment, which identifies in a univocal way your STRATO 2000 

unit. This code, stored permanently inside STRATO 2000, represents 

a kind of "signature" unique to each unit and it is automatically read 

by STRATO 2000 when you access the UCA window. 

the following four boxes are connected to the four UCA expansion 

packages. Inside them you must digit the activation codes of the 

respective updating packages. 

When opening this window you can: 

verify which application packages are already installed in 

STRATO 2000 

• install new applications 

• disable old applications. 

 

NOTE: 

In UCA expansion packages there is no Cephalometry because its 

activation requires a technician to assemble the cephalometric arm. 

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USER'S MANUAL 


5.1 Verification of available applications 

When you open the U.C.A. window, you can easily verify which 

application packages are already available on your STRATO 2000. 

On the left of each box an indicator displays the activation state of the 

corresponding application. This is: 

• red, when the application is not activated 

• green, when the application packages is active. 


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USER'S MANUAL 


5.2 Installation of new application packages 

After ordering a new application package from your retailer, you will 

receive: 

- a CD ROM 

- a letter containing three codes 

- any additional hardware accessories. 

The codes in the letter are: 

• The Serial number of your STRATO 2000. 

The serial number of your equipment can be found on a label under 

the STRATO 2000 keyboard: 

• The Univocal Identification Code (UIC) of your unit. 

This code is permanently stored inside STRATO 2000 and represents 

a kind of "signature" unique to each unit. This is automatically read 

by the equipment when you access the UCA window. 

• The Activation Code of the correspondent exam package. 

This code is univocally connected to the UIC of each unit. This means 

that your package cannot be installed, and therefore cannot work, on 

another unit identified by a different UIC. 

 

WARNING: 

Before proceeding with the following operations, be sure that the first 

code printed on the letter ("equipment s/n") corresponds to the serial 

number of the equipment you own. 

If the serial numbers do not correspond, contact the retailer, or Villa 

Sistemi Medicali. 

You are now ready to install the new application packages. 

(Rev. 0) 47 


USER'S MANUAL 


The procedure is divided into three steps. 

 

Uninstall DMS software 

In order to keep compatibility between the software and the machine, 

before actually updating your STRATO 2000 you must uninstall the 

DMS program that may be present on your PC. 

1. Close the "STRATO 2000 DMS" program. 

2. Select "Settings" from the Start menu and open "Control Panel". 

3. Click twice on the "Application installation" function. The 

"Application installation" window will open. 

4. Choose "STRATO 2000 DMS" in the list of applications and press 

the "Add/Clear" key. You will be asked to confirm the operation. 

Confirm (press YES). 

5. The system will start to uninstall and will ask for further 

confirmation about files to delete. Click "YES TO ALL" and then 

YES again. 

6. If all operations are carried out correctly the system 

communicates that it has finished the uninstall. Press OK. 

 

NOTE: 

The uninstall operation does not clear office data or any information 

contained in the existing data base. These will be automatically loaded 

into your file at the end of the updating procedure. 

 

Installation of Firmware and Software upgrades 

Now you are ready to update your system. 

1. Insert the CD ROM you have received. 

2. Install the new version of "STRATO 2000 DMS" following the 

same procedure described in paragraph 1.3. 

3. Switch STRATO 2000 on and verify that the equipment is 

connected to the PC. 

4. Start the "STRATO 2000 DMS" program, leaving the CD ROM in 

the CD reader. 

5. The system automatically carries out a compatibility check with 

the machine and if necessary proceeds with a firmware 1 update. 


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USER'S MANUAL 


1firmware: software built-in the machine which controls movement of the equipment. 

(Rev. 0) 49 


USER'S MANUAL 


In this case messages will appear on the monitor that will guide you 

in updating your unit. 

The detailed description of these procedures will be enclosed with the 

update CDs. 

6. You must repeat the switch-on procedure of your STRATO 2000 unit 

at the end of these operations, following the instructions given in 

paragraph 6.2 of STRATO 2000 User's Manual. 

The equipment will be returned to the patient’s entry position. 

 

NOTE: 

Further to the firmware updating procedure necessary for guaranteeing 

that the machine functions in association with the "STRATO 2000 DMS" 

software, the exam programs already set in your STRATO 2000 could be 

updated according to the latest technological progress. 

In this case you can find all information concerning the new 

specifications in the on-line User's Manual (see chapter 8). 

 

Activation of new application packages 

Now STRATO 2000 is ready to enable the new application packages. 

1. Be sure that the PC and STRATO 2000 are communicating with 

each other, by pressing the connection icon on the service toolbar 

inside the patients’ file (chapter 4). 

2. Select the U.C.A. window. 

The PC communicates with STRATO 2000 and will read the U.I.C. 

This code will be automatically visualised in the corresponding 

box. 

If the univocal identification code is not visualised automatically, 

press the "Read" key to force its reading in the machine. 

3. Take the letter supplied together with the updating CD and check 

that the U.I.C. mentioned in this corresponds to the one 

visualised on your PC. 

4. Insert the activation code contained in your letter in the box 

associated with the application you are installing. 

5. Press the "Update" button. 

The new application will be loaded and enabled inside your 

STRATO 2000. 

The process requires a period of time ranging from some seconds 

to a few minutes. 

6. If a "Warning" message is visualised, check the connection to 

STRATO 2000 and repeat the operation. 


(Rev. 0)

USER'S MANUAL 


The indicator next to the box corresponding to the application package 

installed turns green and from now on you are enabled to carry out the 

exams of the new package with your STRATO 2000. 

 

NOTE: 

The installation of new updating packages in the future may require 

additional operations to the ones listed above. 

These operation will be widely described in the documentation which will 

be supplied together with each package. 

 

NOTE: 

If you need further assistance in the installation process contact your 

retailer, or Villa Sistemi Medicali Technical Service at the following E- 

mail address: 

service_support@villasm.com 

For any request for assistance always remember to quote the serial 

number of your equipment and, if possible, the U.I.C. code. 

(Rev. 0) 51 


USER'S MANUAL 


5.3 Deactivating old applications 

In the UCA window you can deactivate an application package on your 

machine, if necessary. 

To disable an application: 

1. After entering the UCA window, select the "Disable" key next to the 

application you wish to disable. 

2. Press the "Update" key corresponding to the application you wish to 

disable. 

The application package will be disabled from your STRATO 2000, the 

code will be eliminated from the box connected to it and the activation 

state indicator will turn red. 


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USER'S MANUAL 

User options 

6. USER OPTIONS 

By opening the User Options window you can modify the parameters with 

which you have initialised the program when you first opened your 

"STRATO 2000 DMS" (paragraph 2.1). 

Moreover in this window you can read: 

- The software version installed on your PC 

- The firmware version built-in your machine 

- The version of the configuration area 

 

NOTE: 

STRATO 2000 must be on in order to be able to read the firmware version 

and the configuration version in the corresponding boxes and the 

connection between the machine and the PC must be activated. 

The versions could change after executing some updates, as described in 

paragraph 5.2 "Installation of new application packages". 

(Rev. 0) 53 


USER'S MANUAL 

Service 

7. SERVICE 

You can modify the configuration parameters of STRATO 2000 from the 

Service window. For safety reasons access to this function is reserved for 

service technicians only. 

When the Service icon in the function toolbar is clicked a window will 

appear asking for a password to be introduced that is known only by 

authorised technicians. 

To close this window press Cancel. 


(Rev. 0)

USER'S MANUAL 

Documentation 

8. DOCUMENTATION 

This window contains the icons corresponding to the documentation 

concerning STRATO 2000, supplied in Acrobat Reader format. 

To open one of these files click twice on the icon you are interested in. 

 

NOTE: 

The free-of-charge "Acrobat Reader" program must be installed on your 

computer for you to be able to consult the documentation files supplied 

with STRATO 2000 DMS software. This, however, can be downloaded 

from the installation CD supplied by Villa Sistemi Medicali. 

(Rev. 0) 55 


USER'S MANUAL 

Documentation 

THIS PAGE IS INTENTIONALLY LEFT BLANK 


(Rev. 0)

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Tel. (914) 592-6100 

Fax (914) 592-6148 

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