Model Procurement - Jefferson County Public Schools

Procurement Regulations
Article IV
Specifications And Methods For Supplies And
Services
4.1 Specification Standardization
4.1.1 Standardization Authority
The Director of Purchasing shall have the responsibility for
issuing and maintaining the Boardʼs contract specifications
for supplies and services.
4.1.2 Duties
In order to maintain concise contract specification data, the
Director of Purchasing shall:
(a) Prepare and issue standard specifications for supplies
and services commonly used by the Board and for supplies
and services which must be aggregated under the
small purchase procedures set forth in the applicable
provisions of KRS Chapter 45A and these regulations;
(b) Revise all standard specifications to conform to all
technical and scientific advances pertaining to the supplies
and services described in those specifications;
(c) Standardize all specification to the greatest extent
practicable; and
(d) Establish and, as necessary, revise guidelines for
drafting specifications, standards of measurement and
sampling, testing and inspection procedures in order to
maximize competition.
4.2 Maximum Practicable Competition
All specifications shall be drafted so as to assure the maximum
practicable competition to fulfill the Boardʼs requirements.
4.3 Prohibition Against Restrictive Specifications
No specification shall be drawn which describe in any way
a product which is proprietary to one company unless:
(a) No other kind of specification is practicable for the
Board to describe its requirements; and
(b) Such a specification includes language which specifically
permits an equivalent product to be supplied. Such
a specification shall include a description of the salient
characteristics of the product.
4.4 Methods of Construction Contracting
Management
The Executive Director of Facilities and Transportation
shall take appropriate action to select as many alternative
methods of management of construction contracting as he
or she may determine to be feasible, setting forth criteria
to be used in determining which method of management
of construction is to be used for a particular project, and
granting to the contracting officer the discretion to select
the appropriate method of construction contracting for a
particular project; provided, however, that the contracting
officer shall make a determination and finding to support
the selection of a particular method of management
of construction contracting in each case. In fulfilling his
or her duties under this section, the Executive Director of
Facilities and Transportation may use any method set forth
in regulations adopted under KRS 45A.180.
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