Model Procurement - Jefferson County Public Schools

Procurement Regulations
1.5.38 “INCLUDES” shall mean, unless the context otherwise
clearly requires, “includes but is not limited to”.
1.5.39 “INVITATIONS FOR BIDS” shall mean all documents,
whether attached or incorporated by reference, utilized
for soliciting bids in accordance with the procedures
set forth in these regulations and KRS 45A.365 (Competitive
Sealed Bidding), as implemented by these regulations.
1.5.40 “LOCAL PUBLIC AGENCY” shall mean a city,
county, urban-county, consolidated local government,
school district, special district or any other agency formed
by a combination of such agencies under KRS Chapter 79,
or any department, board, commission, authority, officer
or other subunit of a political subdivision which shall include
the offices of the county clerk, county sheriff, county
attorney, coroner and jailer. The Board is a local public
agency.
1.5.41 “MAIL” shall mean, unless otherwise specified
herein, any method of transmission of documents to another
party, including without limitation the U.S. Postal
Service, or similar delivery service, or electronic mail.
1.5.42 “MAY” shall mean permissive. However, the words
“no person may . . .” shall mean that no person is required,
authorized or permitted to do the act prescribed.
1.5.43 “NEGOTIATION” shall mean contracting by either
the method set forth in KRS 45A.370 (Competitive
Negotiation), 45A.375 (Negotiations After Competitive
Sealed Bidding When All Bids Exceed Available Funds)
or 45A.380 (Noncompetitive Negotiation), as implemented
by these regulations.
1.5.44 “NONCOMPETITIVE NEGOTIATION” shall
mean informal negotiation with one or more vendor, contractor
or individual as permitted by these regulations and
KRS 45A.380, as implemented by these regulations.
1.5.45 “OBJECTIVE MEASURABLE CRITERIA”
shall mean sufficient information in the invitation for bids
as to weight and method of evaluation so that the evaluation
may be determined with reasonable mathematical
certainty. Criteria which are otherwise subjective, such as
taste and appearance, may be established when appropriate.
1.5.46 “OFFICIAL RESPONSIBILITY” shall mean
direct administrative or operating authority, whether intermediate
or final, either exercisable alone or with others,
either personally or through subordinates, to approve, disapprove,
or otherwise direct action by or on behalf of the
Board.
1.5.47 “PERSON” shall mean any business, individual,
union, committee, club or other organization or group of
individuals.
1.5.48 “PRICE ANALYSIS” shall mean the evaluation of
price data without analysis of the separate cost components
and profits which may assist in arriving at prices to be paid
and costs to be reimbursed.
1.5.49 “PRICE DATA” shall mean factual information
concerning prices for supplies, services or construction,
substantially identical to those being procured. Prices for
purposes of this definition may include offered or proposed
selling prices, historical selling prices and current selling
prices.
1.5.50 “PROCUREMENT” shall mean the purchasing,
buying, renting, leasing or otherwise obtaining any supplies,
services or construction. It also includes all functions
that pertain to the obtaining of any Board procurement,
including description of requirements, selection and solicitation
of sources, preparation and award of contract, and
all phases of contract administration.
1.5.51 “PROCUREMENT ACTIVITY” shall mean any
activity which is undertaken for or in connection with procurement.
1.5.52 “PROCUREMENT AUTHORITY” shall mean
decision-making authority over the procurement activity
of the Board in any particular proceeding, application,
request for ruling or determination, claim, controversy or
other matter.
1.5.53 “PUBLIC PURCHASING UNIT” shall mean
either (a) any county, city, urban-county, consolidated
government, governmental entity and other subdivision of
the Commonwealth of Kentucky or public agency thereof,
public authority, public educational, health, or other institution,
any other entity which expends public funds for the
acquisition or leasing of supplies, services and construction,
and any nonprofit corporation operating a charitable
hospital, or (b) any purchasing unit of any governmental
body.
1.5.54 “PURCHASE REQUEST” shall mean that document
whereby the Board requests that a contract be obtained
for a specified need, and may include, but is not
limited to, the technical description of the requested item,
delivery schedule, transportation, criteria for evaluation of
solicitees, suggested sources of supply, and information
supplied for the making of any written determination and
finding required by these regulations.
1.5.55 “REQUEST FOR PROPOSALS” shall mean all
documents, whether attached or incorporated by reference,
utilized for soliciting proposals in accordance with the procedures
set forth in these regulations and the provisions of
KRS Chapter 45A applicable to the Board.
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