Model Procurement - Jefferson County Public Schools

Procurement Regulations
8.3.4 Competitive Sealed Bidding
(a) When Used—Competitive sealed bidding may be
used when:
(i) potential buyers are widely distributed;
(ii) the surplus supplies attract a specialized list of
buyers such as scrap or waste;
(iii) the quantity, type and location of the surplus supplies
will not encourage attendance at a sale;
(iv) the surplus supplies are not immediately available,
but will become so over a period of time.
(b) Procedures —When surplus supplies are to be sold
by competitive sealed bidding, the procedures followed
shall be in accordance with Article III (Source Selection
and Contract Formation) of these regulations, except:
(i) where the award shall be made to the highest responsive
bidder; or
(ii) if competitive sealed bidding is not practicable to
use for the sale of surplus supplies, such supplies shall
be sold by either auction or retail sales as specified
in this paragraph 8.3 rather than by any of the other
source selection methods listed in Article III (Methods
of Source Selection) of these regulations.
8.3.5 Retail Sales
(a) When used—Retail sale of surplus supplies is appropriate
for small quantities of various types of supplies
which can be utilized by local individuals or noncommercial
organizations.
(b) Procedures—Selling prices shall be established on
the basis of demand, condition of supplies, past experience
gained from auction or competitive sealed bid sales,
and prevailing retail prices for similar supplies in the local
market.
(c) Limitation on Use—Acquisition cost (actual or estimated)
of individual supplies sold at retail should not
exceed $250.00. The total acquisition cost of any type
of supply (e.g. shirts or shoes varying only in size) sold
should not exceed $5,000.00 during one quarter of a fiscal
year. If these thresholds are exceeded, future sales of
such supplies shall be made by auction or competitive
sealed bidding.
8.3.6 Trade-In
Surplus supplies may be traded in only when it is determined
by the Director of Purchasing in writing that the
trade-in value is expected to exceed the value estimated to
be obtained through sale of the supplies, less administrative
expenses incurred during a sale.
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