eyof_final_report

5. LEGAL ASPECTS,
INSURANCE AND
PUBLIC LIABILITY
6. PARTICIPATION FEE 7. BUDGET 8. VISA AND CUSTOMS
LEGAL ASPECTS
During the contracting phase, contracts were made by a lawyer
who was familiar with the sports sponsors. The remaining
contracts were drawn up and supervised by a lawyer of the
municipality of Utrecht. At the end of 2013, there are no legal
cases against EYOF Utrecht.
INSURANCE
As required by the Host City Contract for the 12th EYOF in
Utrecht, the Organising Committee arranged the following
insurances for all participating NOC delegations:
Third party liability (personal injury and material damage)
• Basic medical costs and individual accidents (permanent
disability, consequential damage, cost of medical treatment).
All NOCs were nevertheless strongly advised to take out
adequate (travel) insurance for the members of their delegations.
PUBLIC LIABILITY
The Organising Committee did not provide public liability
insurance for NOCs, and were not responsible for any acts
or omissions by the NOCs, their athletes and officials. NOCs
were recommended to take out their own liability insurance.
PARTICIPATION FEE AND DEPOSIT
The participation fee was € 65 per person per day (incl. 6% VAT).
The total stay was seven days. The fee included full board and
lodging and services in Olympic Villages, transportation from
Amsterdam Schiphol Airport to the accommodation and back
to the airport, shuttle service to and from the venues. The entry
by number (28 February 2013) was the financial commitment for
NOCs. In practice the deadline was not respected by all NOCs.
The deposit was € 90 per person with a maximum of € 5,400 per
delegation. The payment of the deposit was a guarantee for any
damage caused to equipment and infrastructure. The Organising
Committee sent a first instalment invoice by the end of March
2013 and a final invoice (2nd instalment and deposit) in early
June 2013, all based on the information stated by the NOCs
on their entry by number form. However changes in the financial
commitments were accepted well after the agreed deadline of 28
February 2013.
The deposit was returned to the NOCs in the beginning
of October after deduction possible charges. The amount
of damages was very limited (€ 1,092).
TOTAL OVERVIEW (X € 1.000)
Income
1 Ticketing 147
2 Sponsoring 3.030
3 Fee national Government/City/Province 4.471
4 Fee NOC*NSF 1.415
5 Fee EOC 187
6 Fee participants 1.441
7 Various benefits 123
€ 10.814
Costs
8 Communications and Host broadcasting 1.594
9 Infrastructure and logistics 1.772
10 Transport 365
11 Olympic Villages/Hotel accommodation 2.086
VISA
The Netherlands is part of the Schengen Area. People only
needed a special visa for a stay of up to 90 days if they were a
national of one of the following countries: Armenia, Azerbaijan,
Belarus, Georgia, Republic of Moldova, Russian Federation,
Turkey and Ukraine.
CUSTOMS
Standard custom procedures, laws and regulations of
the Netherlands applied during EYOF Utrecht 2013 for the
importation of sports and medical equipment and other goods.
NOCs doctors accompanying the teams, had to show to the
Dutch Customs a document stating that these goods and
equipment were intended for the athletes.
There were no problems with visa nor custom procedures before
or during EYOF Utrecht 2013.
12 Events 1.815
13 Catering 893
14 Human Resources 816
15 Safety and Security 441
16 Various costs 1.032
€ 10.814
Torch Relay during Opening Press Conference, 14 July
Mascot EYOF Utrecht 2013: Youthie
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