eyof_final_report

13. INFRASTRUCTURE &
LOGISTICS
Opening Ceremony
Closing Ceremony
Closing Party:
A (private) festive end to the elite sports week for athletes,
companions and Festival Makers. A short ceremonial programme
in line with the guidelines laid down in the EOC Charter
followed by a party with music, appetizers and refreshments.
3,300 athletes and officials
1,500 Festival Makers
•
350 guests (national and international)
Flag parade with 49 delegates from all participating countries
Speeches by EYOF Utrecht 2013 Chair Rinda den Besten,
EOC President Patrick Hickey Mayor Aleid Wolfsen of Utrecht
and Mayor George Ugulava of Tbilisi
• Extinguishing of the Flame, by CEO EYOF Utrecht 2013
Henny Smorenburg and Tournament Director Pieter van
den Hoogenband.
• Performance by Charmplay, singing the official EYOF
song Gold
DJ Skyradio
Free snack for athletes and Festival Makers
• Separate VIP tent (300 guests) with small stand for approx.
70 people
Medal Ceremony
Medal Ceremonies
Organising appealing medal ceremonies in line with EOC
guidelines. All ceremonies had to proceed swiftly and perfectly
to do justice to the athletes’ achievements.
690 medals (225 gold, 225 silver, 240 bronze)
112 medal presentations
49 national anthems
• 7 sets of 49 national flags
9 persons in charge of the ceremonies (one per sport)
73 Festival Makers (who collectively worked 283 ‘shifts’)
Observer programme
Organising an observer programme within the set budget to give
future organisers the opportunity to learn from the organisation
of the EYOF Utrecht 2013 and thus transfer the knowledge on
how to organise an EOC event.
• 2 days
25 observers of 4 foreign organisations (EYOF Vorarlberg-
Liechtenstein 2015, EYOF Tbilisi 2015, EYOF Gyor 2017,
NOC Turkey)
• 8 participants of Dutch organisations (Municipality of Utrecht,
EUG Rotterdam 2014)
Tour of 7 venues and 2 Olympic Villages
14 presentations
• Contribution of €195 per participant
NUMBERS OF INTERNATIONAL AND NATIONAL VIP GUESTS
International guests: 551
NOC: 497
IOC: 3
EOC: 22
Observers: 29
National guests: 574
Opening Ceremony: 102
Opening and matches: 372
Medal Ceremony presenters: 100
OBJECTIVE
The sports venues were one of the most important showpieces
of EYOF Utrecht 2013. Therefore it was of high importance, that
they were well organised and had the right look and feel.
PROCESS
A contract was drawn up between EYOF Utrecht 2013 and the
individual Dutch sports federations. It stipulated that the sports
federations were responsible for organising the sports related
aspects and EYOF for the facilities and layout. The sports
federations were asked to provide a full overview of the materials
present and required per sport and of the layout of the venue
at an early stage.
By centrally purchasing the bulk of the materials an element
of unity was created between the venues when it came to
equipment and image. It also led to clear savings.
FACTS AND FIGURES
500 motor hoists
2 km of truss
1 km of 10m curtains
1 km of boarding /branding
40,000 kg of steel for the construction of platforms
25,000 stand seats (incl. opening)
500 sports ground floodlights
40,000 carpet tiles
1.5 km of platform skirting
30 line array sound systems
140 channel mixing panel for the opening show
16 temporary changing rooms incl. showers
2 complete boiler houses for the hot water supply
6,000 m2 of mobile sports flooring
10,000 m2 of blind floors
2,000 m2 of platforms
• 400 walkie-talkies
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