eyof_final_report

25. BACK OFFICE 26. MEDIA OPERATIONS
27. SPORT ADMINISTRATION
SERVICES
OBJECTIVES
Throughout the operational period of the EYOF 2013 Utrecht,
the Back Office was the first point of contact for both internal
and external parties. The Back Office aimed to provide support
to the Management Team, the Board and the Advisory Board.
The Back Office took care of the office and resources, the
insurances and the financial records of the EYOF 2013 Utrecht
Foundation. The Back Office served as an operating base for
the project managers.
Media
FACTS & FIGURES
1 RICOH colour printer
16 cartridges (different colours)
13 laptops
• Roughly 45 accounts
Operations was responsible for the planning, preparation
and service provided to accredited media: print, online, photographers
and broadcasters. Two Festival Makers were present
at each venue at all times to support the press. At Jaarbeurs
Utrecht there were more Festival Makers present because the
Main Press Centre was situated there and also three branches
of sport.
FACTS AND FIGURES
During EYOF Utrecht 2013: 288 journalists from 153 different
media were present
• 67 journalists (cameramen/technicians) of host broadcasters
(Infostrada Sports / RTV Utrecht)
49 TV journalists from 20 broadcasting companies
3 radio reporters
64 photographers
53 reporters from written press
• 52 online reporters / camera
55% from the Netherlands; 45% from abroad
The Opening Ceremony was attended by 140 journalists,
including the host broadcaster.
OBJECTIVE
To maintain the relationship with the national and international
sports authorities.
In concrete terms: the nine Dutch sports federations, the nine
European Federations and the EOC.
Aim: to ensure in close consultation with the above-mentioned
target groups that the training sessions and competitions could
take place.
FACTS AND FIGURES
Via the sports associations, approx. 1,100 Festival Makers were
actively involved in the execution of the training and competition
programme during the EYOF week at the venues.
DUTCH SPORTS FEDERATIONS
The Dutch sports federations have the specific sports technical
knowledge that is essential when it comes to organising training
sessions and competitions. In the majority of cases it was
possible to use the existing, good relationship between the
sports federations and their ‘own’ European Federation.
ONE-TO-ONE MEETINGS
From March 2013 it was decided to organise one-to-one
meetings with the sports federations at the EYOF office once
a month. Cluster managers and coordinators were invited to
join the meetings to discuss their specific topic. The fact that
the sports federations could speak to them directly
improved efficiency.
TECHNICAL MANUALS
Most of the information (qualitative and quantitative)
was provided to the NOCs via the nine Technical Manuals
and supporting e-mails.
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