eyof_final_report

17. TRANSPORT
18. ACCOMMODATIONS
different hotels. A total of three Olympic Villages were used to
accommodate the 3,150 athletes and officials from 13 to 20 July
2013. Olympic Village I and II were situated in the east of Utrecht
respectively 6.5 km and 5.5 km from Utrecht City Centre.
Travel time between the two Villages was about five minutes
(approximately three kilometres) by EYOF Utrecht 2013 shuttle
bus. Olympic Village III was situated in the west of Utrecht and
within walking distance from the Jaarbeurs and the Utrecht
City Centre. Travel time to Olympic Village I and II was about
20 minutes by the EYOF shuttle bus.
OBJECTIVE
Identifying, planning and organising the transport requirements
of the target groups entitled to use the transport facilities prior to,
during and after the event; regulating the transport flows around
the venues.
FACTS & FIGURES
During EYOF Utrecht 2013 all accredited individuals had access
to the EYOF Utrecht 2013 Transport Network which linked all
competition and official non-competition venues. The Transport
Network started on 13 July 2013 11:00 hours and from 14-19
July from 7:00 hours until 30 minutes after the last training or
competition at the venues. The Network was divided in shuttle
lines (4 lines) and dedicated lines to venues or to the official
non-competition venues (7 lines). In addition dedicated buses
for volleyball, handball and basketball were available for the
NOCs which participated in these sports.
Arrival at Schiphol Airport
AND RECOMMENDATIONS
Bus transport
The overall planning of the bus transport should be done by a
sufficient number of staff. Especially the transportation planning
for the team sports (volleyball, handball and basketball) needs
special attention, as it can be more difficult for bigger groups
to stick to the transportation schedule.
OLYMPIC VILLAGES
In the bid phase it had already been decided that the
athletes would stay in student accommodation, divided over
two Olympic Villages: Utrecht Science Park/De Uithof (Olympic
Village I) and University College (Olympic Village II). At both
locations short stay student accommodation and regular student
accommodation was supposed to be used. In the end, the latter
appeared not to be possible, which resulted in a capacity
problem for approximately 500 people.
In consultation with the EOC EYOF commission temporary
accommodations were suggested as a sound solution, however
in a later state, during the Chef de Mission seminar (end of April
2013), it became clear that this solution was not suitable for the
athletes. It was therefore decided to set up a third Olympic
Village: the NH Hotel Utrecht. This meant that alternative hotel
accommodation had to be found for referees, judges and key
Festival Makers who had originally been booked at this hotel.
This resulted in quite a few target groups being moved to
OLV I
In Olympic Village I approximately 1,000 athletes and officials
were accommodated in student housing and were housed in
1, 2 and 3-person rooms spread over three blocks. Apartments
or multi-room units were used. Every apartment had its own
bathroom with shower, toilet and washbasin and the ratio
varied depending on the number of rooms and occupants per
apartment. Most apartments and multi-room units had a ratio
of one bathroom for every four participants. In some other
cases ratio was one bathroom for every five or six occupants.
The Campanna block rooms were too small for three athletes
and therefore this facility was not ideal.
NOCs housed at Olympic Village I had use of its own restaurant,
NOC offices and First Aid station. The NOC Services Centre,
Main Accreditation Centre and Sports Information Desks were
also located in Olympic Village I. The Chefs de Mission meetings,
most of the Technical meetings and the Medical meetings took
place in Olympic Village I.
OLV II
In Olympic Village II, student housing accommodated approximately
1,700 people in combination of 1, 2 and 3-person rooms.
Apartments or multi-room units were used. Every apartment had
its own bathroom with shower, toilet and washbasin and the ratio
Dedicated cars were available at the Grand Hotel Karel V
to transport the EOC President, EOC Vice President, EOC
Secretary General, EOC EYOF Commission Chairman, members
of the EYOF Coordination Commission and Technical Delegates.
Transport by car on request was granted to NOC Presidents and
Secretaries General (subject to availability) and EOC staff based
on their accreditation privileges.
CONCLUSIONS
Required
120 drivers (three shifts a day)
30 dedicated / VIP cars
4 Cargo vans
35 Minivans
3 bus company venue coordinators per shift
2 bus company flying squad coordinators
8 EYOF venue coordinators
• 4 EYOF flying squad coordinators
During virtually the entire week of EYOF Utrecht 2013, the bus
lines didn’t run according to the timetable. Instead they run more
or less continuously throughout the tournament. The preparation
should have been better. This could be achieved, amongst other
things, by giving the drivers who were on duty good briefings,
clear route descriptions and clear departure times. As a result
of the change in the organisation just before EYOF it was
impossible to facilitate smooth running transport for the start
of EYOF Utrecht 2013.
Cars and minivans
It is of greatest importance to identify the transportation needs
of all target groups early in the planning and, as a consequents,
create optimal conditions for these groups during the event.
The same assessment should be done for the different events
of the EYOF (for example medal ceremonies) to make clear what
capacity is required.
For the VIP transport, as for all the other groups, clear and
uniform rules should be established and abide and communicated
in a unequivocally manner. The rules should be followed
by everyone; drivers, back office staff, volunteers and guests.
Clear transport rules and regulations help to create a friendly
and pleasant atmosphere and smooth operations.
OLV I
38 39