Financial Secretary Handbook - Knights of Columbus, Supreme ...

such general ballot, no other ballots shall be
taken. If the announcement is made by the grand
knight and not more than one-half negative ballots
of those present are cast upon said general
ballot, all candi dates so balloted for shall be
declared elected. If more than one-half negative
ballots of those present are cast upon said general
ballot, an individual ballot shall then be
taken on each candidate.
• Applications for membership from priests and
religious need not be referred to the admission
committee for determination of practical
Catholicity. The opportunity to discuss Knights of
Columbus programs with the committee should
not, however, be denied to a priest or religious
brother. But if he does appear before the admission
com mittee, his practical Catholicity shall not
be referenced nor judged as part of the interview
process.
• Impose another duty on the admission commit tee
in cases of reapplication by a former member
who has been in an exit status for more than
seven years. Such an applicant must appear
before and be approved by the admission committee.
In addition thereto, the reapplicant must
establish to the satisfaction of the committee that
he has received the degrees of the Order. If this
cannot be established, the reapplicant shall be
required to take any or all degrees.
THE INTERVIEW
The Inquiries Guide (#390)—see page 59—is helpful
in conducting the interview as it provides a suggested
outline to be followed by the admission committee.
Using it will help assess the applicant’s Catholicity and
citizenship and will provide insight into his potential
contributions to the council. During the interview, the
committee should also review the answers provided by
the applicant at the bottom of his Form 100
Membership Document under the heading:
Interests/Preferences. During the interview process,
every opportunity should be provided for the applicant
to ask questions about the Order. In fact, he should be
encouraged to do so. A Form 100 Membership
Document completed for a new member application
appears on page 60.
REPORT OF ADMISSION COMMITTEE
Following the interview, the committee must vote
on acceptance or rejection of the candidate and complete
the appropriate report — page 61. If the candidate
is accepted, only the signature of the chairman is
required. The report showing acceptance is presented
to the grand knight within ten days following the date
when the application was delivered by the grand knight
to the chairman of the admission committee. If the candidate
is rejected, refer to page 48 for guidance.
REPORT OF OFFICER ELECTIONS
Section 128 of the Order’s Laws states that elections
of subordinate council officers shall be held between
May 15 and June 15 of each year (college councils—
March 1 to June 1). Those duly elected officers are to
be reported to the Supreme Council office on the
Report of Officers Form 185. Deadline for submission
of the form is July 1.
The Form 185 is pictured on page 62. A copy of the
actual form is contained in the Council Report Forms
Booklet, Item #1436. The Report Forms Book let is sent
annually to financial secretaries of record for use
during the fraternal year. The original copy of the
Report of Officers is to be forwarded to the Department
of Membership Records. Copies must also be sent to
the state deputy and district deputy. Be certain to retain
a copy for local council records.
The preferred method of reporting newly elected
council officers is through the Member Management
application located in the secure Officers Online area at
www.kofc.org. Simply follow the instructions included
on the website. There is no need to file a paper report
with the Supreme Council office after reporting officers
through the Member Management application.
You can also visit our website at www.kofc.org and
complete the Report of Officers Form 185. Click on: For
Officers, Forms, Council, 185. Please note, however, that
this form must then be printed and mailed to the
Supreme Council office. It cannot be submitted electronically.
The information contained on the form must
also be reported to the state deputy and district deputy.
MEMBERSHIP DOCUMENT — FORM 100
The Form 100 Membership Document is used to
report most membership transactions to the Supreme
Council office relating to new, present or former members.
(Disability exemption and withdrawal are the
exceptions. Refer to those respective sections for
details.) As financial secretary, you must be familiar
with all of the membership transactions and how to
report them. The chart on page 63 explains which sections
on the Form 100 are to be completed to effect the
various transactions reported on that form.
On occasion correspondence is submitted along with
the Form 100 to further qualify the transaction being
reported. Such correspondence is always welcome.
However, with the exception of data changes and withdrawals,
no attempt should be made to report transactions
solely by corres pondence. The historical record of
a source document is lost. It is also for this reason that
faxed Form 100s are most often unacceptable since the
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