Financial Secretary Handbook - Knights of Columbus, Supreme ...

of his suspension or withdrawal, you must mark
reinstatement to ensure continuous service.
Re-entry transactions involving more than one
council can introduce the problem of maintain ing
accurate Second and Third Degree date informa -
tion. In such cases the new council financial secretary
should email the Supreme Council Department
of Membership Records for assistance.
Reinstatement, readmission, reactivation and
reapplication transactions are credited as additions
toward Supreme Council Award quotas.
TRANSFER
A member in possession of a current membership
card may transfer to any council of his choice by
making application on a Form 100 (illustration on page
69). The receiving council accepts the application for
trans fer under the elective procedures. Please note
that a transfer is initiated only by the receiving
council. Members cannot be transferred out of a council.
It is suggested that the financial secretary of the
receiving council estimate any arrearages the applicant
may owe his former council and collect this amount (if
any) in addition to the required advance dues.
Upon receipt of the transfer application, the
Supreme Council office will immediately transfer the
appli cant to the new council. If the transferring
member is honorary or honorary life, a new plastic
card will be generated reflecting his new council
number. The card is then forwarded to the financial
secretary for presentation.
The former council is advised of the effective date of
transfer on a Transfer Account Adjustment Form 142.
A completed sample of the Form 142 appears on page
77. The financial secretary of the former council will
enter outstanding degree information, annual dues,
dues paid to. . . (mo/yr) and the credit or past due
balance. For your convenience in com puting balances,
a dues adjustment chart is illus trated on page
70. Balances are to be calculated as of the last day of
the month of transfer. When completing a Transfer
Account Adjustment for an honorary member, overwrite
the “Honorary” designation preprinted in the
Annual Dues box with the honorary dues calculation
appropriate for your jurisdiction and figure any balance
based on that amount.
NOTE: If using Member Billing, the Transferred
Member Ledger for this member can be found by
searching by his last name in the Transfers section
under Member Information in Member Billing.
Following completion of a Form 142, the appropriate
copy is to be retained for council files and the
remaining two copies returned to the Department of
Membership Records.
Upon receipt of the completed Form 142 (144 for an
assembly), the Supreme Council office will charge or
credit the former council/assembly and enter an offsetting
charge or credit to the receiving unit. The New
Council (Assembly) copy is then mailed to the financial
secretary/faithful comptroller. He will adjust the
account of the transferee and record any provided
membership information on the member ledger.
NOTE: The Account Adjustment for Transfer Form
is not a supply item and cannot be ordered. It is generated
by the Supreme Council office only after a
member transfer has been processed.
This transaction is not counted toward or against
Supreme Council Award quotas.
HONORARY MEMBERSHIP
A member who has attained the age of 65 years and
who has been a member of the Order 25 consecutive
years shall be designated an honorary member. If the
25 years of continuous service is calculated from the
last date of entry, the award is automatic. If 25 years of
unbroken service was achieved prior to a suspension
or withdrawal transaction, the distinction must be
requested in writing – submission of a Form 100 by the
financial secretary (see page 71).
The honorary membership distinction includes a
plastic membership card that is sent to the financial
secretary for presentation to the member at a suitable
occasion. In the case of automatic processing, the card
includes degree information, provided the member’s
record at the Supreme Council office indicates that he
is a Third or Fourth Degree. In the case of a manual
submission, the financial secretary can also indicate
degree information on the Form 100. A picture of the
plastic card can be found on page 73.
The honorary member is exempt from general fund
charges, except payment of an amount equal to the
sum of Supreme Council assessments—$4.50/year—
and the annual levies of your state council. Because of
this annual payment requirement, a paper membership
card must be issued by the financial secretary on a
yearly basis. The honorary member must present that
card to gain access to Knights of Columbus functions.
Fourth Degree honorary members pay $10 per
annum in lieu of all assembly assessments.
This transaction is not applicable toward Supreme
Council Award quotas.
HONORARY LIFE MEMBERSHIP
Members who have attained the age of 70 years and
who have been members of the Order for 25 consecutive
years, and those who have been members of the Order for
50 consecutive years regardless of age, shall be designated
as honorary life members. If the required years of continuous
service is calculated from the last date of entry, the
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