Financial Secretary Handbook - Knights of Columbus, Supreme ...
Financial Secretary Handbook - Knights of Columbus, Supreme ...
Financial Secretary Handbook - Knights of Columbus, Supreme ...
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award is automatic. If the required years were achieved<br />
prior to a suspension or withdrawal transaction, the distinction<br />
must be requested in writing — submission <strong>of</strong> a<br />
Form 100 by the financial secretary (see page 72).<br />
Honorary life members are exempt from further payment<br />
<strong>of</strong> dues, per capita charges and assessments. No<br />
<strong>Supreme</strong> or state council assessments are levied against<br />
them. All priests and religious brothers who have taken<br />
their final or perpetual vows are automatically designated<br />
as honorary life members upon receiving the First<br />
Degree <strong>of</strong> the Order. However, this status is not awarded<br />
to permanent deacons or seminarians unless they meet<br />
the requirements based on age and years <strong>of</strong> service.<br />
The honorary life membership distinction includes a<br />
plastic membership card that is sent to the financial secretary<br />
for presentation to the member at a suitable occasion.<br />
In the case <strong>of</strong> automatic processing, the card<br />
includes degree information, provided the member’s<br />
record at the <strong>Supreme</strong> Council <strong>of</strong>fice indicates that he is<br />
a Third or Fourth Degree. In the case <strong>of</strong> a manual submission,<br />
the financial secretary can also indicate degree<br />
information on the Form 100. A picture <strong>of</strong> the plastic<br />
card can be found on page 73.<br />
The honorary life member should retain the last regular<br />
membership card he was issued if his plastic honorary<br />
life card does not include degree information. If<br />
lost or otherwise unavailable, the financial secretary,<br />
upon request <strong>of</strong> the honorary life member, should issue<br />
a paper membership card showing degree attained,<br />
with “honorary life” indicated on the Dues paid to line.<br />
The honorary life member may also request from the<br />
<strong>Supreme</strong> Council <strong>of</strong>fice a duplicate honorary life card<br />
with degree information indicated. Priests and religious<br />
brothers are permitted access to all <strong>Knights</strong> <strong>of</strong><br />
<strong>Columbus</strong> functions with only the honorary life card,<br />
even if it doesn’t indicate degree attained.<br />
An honorary life member cannot be suspended for<br />
nonpayment. He can, however, request a withdrawal or<br />
be suspended for cause. In such case, you must request<br />
that he relinquish his plastic honorary life card.<br />
This transaction is not applicable toward <strong>Supreme</strong><br />
Council Award quotas.<br />
SUSPENSION—NONPAYMENT<br />
Suspension for nonpayment represents a significant<br />
group <strong>of</strong> losses to our Order each year. Thus, it is <strong>of</strong><br />
vital importance that proper billing procedures be followed<br />
before active mem bership is terminated by suspension.<br />
Please refer to page 4 for full details on proper<br />
billing procedures including use <strong>of</strong> the Notice <strong>of</strong> Intent<br />
to Suspend. Actual suspension <strong>of</strong> the member is<br />
accom plished by filing a subsequent Form 100, an<br />
exam ple <strong>of</strong> which is shown on page 74.<br />
A member must be in arrears at least four months<br />
before he can be suspended for nonpayment. Any<br />
member in that status, however, is to be advised that a<br />
current membership card is required for attendance<br />
and participation at all <strong>Knights</strong> <strong>of</strong> <strong>Columbus</strong> business<br />
meetings and ceremonial exemplifications. A “current”<br />
membership card is defined as one bearing a dues paid<br />
to date equal to or greater than the current date.<br />
A suspended insurance member is recorded as an<br />
inactive member and remains on the council rolls in<br />
that status as long as his insurance is in force. The<br />
council continues to be responsible for <strong>Supreme</strong> and<br />
state-levied assessments. However, a $9.00 credit is<br />
applied to the council’s account the month following<br />
the anniversary date <strong>of</strong> the member’s insurance policy<br />
to help <strong>of</strong>fset such assessments.<br />
This transaction is charged as a loss against<br />
<strong>Supreme</strong> Council Award quotas.<br />
WITHDRAWAL<br />
The withdrawal transaction cannot be reported<br />
using the Form 100 Membership Document.<br />
Rather, a personal signed communication from the<br />
member requesting withdrawal (resignation) is<br />
required to be sent to the council or assembly and forwarded<br />
on to the <strong>Supreme</strong> Council <strong>of</strong>fice.<br />
The Membership Records Department must be satisfied<br />
that the resignation/withdrawal has been initiated<br />
by the member, not suggested by the council or<br />
FORM 100 DISTRIBUTION AT A GLANCE.......<br />
Proper distribution <strong>of</strong> the Form 100 helps ensure prompt, accurate transaction processing. Distribute as<br />
follows:<br />
TRANSACTION<br />
New Member and/or Juvenile to Adult (annuity<br />
selected on husband and/or wife)<br />
New Member and/or Juvenile to Adult (no New<br />
Member Annuity selected) and all other transactions<br />
DISTRIBUTION<br />
Original—General Insurance Agent<br />
Duplicate—General Insurance Agent<br />
Council—Retain for council records<br />
Original—<strong>Supreme</strong> Council <strong>of</strong>fice<br />
Duplicate—General Insurance Agent<br />
Council—Retain for council records<br />
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