Financial Secretary Handbook - Knights of Columbus, Supreme ...

Who initiates a transfer?
When a member is transferring from one council to
another, the Form 100 must be filed by the council into
which the member is transferring. A member cannot be
transferred out of a council.
Which signatures are required on the Form
100?
Signature requirements vary by transaction. Please
refer to the chart on page 63 of this handbook.
What does a council do when a member states
he has transferred to another council and has a
dues arrearage?
A transfer cannot be processed until a Form 100 is
submitted by the new council. Prior to that time, the
member remains in his former council and dues assessments
continue to accrue.
Does a member have to repeat the degrees
when re-entering the Order?
Not if he can satisfy the admission committee to that
effect. A former member should never be challenged
openly regarding what degree he has attained. If there
is any doubt on the part of the admission committee, it
should be suggested that the member attend the
degree(s) to become familiar with the changes that
have been made since he received his degrees. In so
doing, he is receiving the degrees by observation.
Our grand knight had to resign during the fraternal
year. What is the proper way to report the
new grand knight’s information?
The procedure is the same for any council officer,
with the exception of the financial secretary, who is
appointed by the Supreme Knight. You can complete a
new Officer Report Form 185, including only the information
for the position(s) being changed. On the form,
be sure to indicate the effective date of the change.
The recommended and most convenient method is to
report any changes via the online Member
Management application.
What are the qualifications for the
honorary/honorary life awards?
Both distinctions require 25 consecutive years of
service any time during the member’s tenure. Thus, the
25 consecutive years can be amassed before a break in
service or after. Please remember that automatic
awards will only be issued based on consecutive years
since the last break in service.
The age requirement for the honorary distinction is
65 years; the honorary life requirement is 70 years.
Honorary life is also awarded to those members who
have amassed 50 years of consecutive service, regardless
of age. The honorary life distinction is awarded to
all priests and religious brothers upon receiving the
First Degree of the Order.
I received a letter regarding a person who has
applied for insurance coverage but is not yet a
member. What should I do?
This situation arises when an applicant purchases
insurance under the 90-day membership exclusion and
your council number is listed on the insurance application.
Under this exclusion the applicant has 90 days in
which to join the Knights of Columbus or risk cancellation
of any insurance coverage. Thus, when you
receive a copy of one of these letters – whether the
original was sent to the writing insurance agent or to
the applicant – we are asking your cooperation in
seeing that a Form 100 Membership Document is forwarded
to our office reporting his initiation as soon as
possible and within the 90-day period. If the applicant
has not received his degree, we would ask that you
contact him and the writing agent as soon as possible
to arrange for him to receive the First Degree.
How can I receive a copy of my council roster?
Rosters on the Order’s website at www.kofc.org are
updated weekly and can be accessed by financial secretaries
or grand knights. In addition to the current
rosters, rosters dated January 1 and July 1 are also
available for audit purposes.
Why does the roster show so many members as
only having received the First Degree when we
know that many are Third Degree members?
In the past the fraternal system did not support storing
Second and Third Degree dates. This information
was normally retained by the local council. While we
now have the capability to store all degree dates, many
have never been provided to us. If degree information
is known, it should be reported to the Supreme Council
office. The easiest way to do so, is to update those
fields using the online Member Management application.
If an exact date is unavailable, simply report
“yes.”
Which transactions are considered gains and
which are counted as losses for the Service
Program Award contest?
New members and re-entries are counted as gains;
suspensions and withdrawals are counted as losses.
Deaths are not quota losses, and transfers in or out do
not count for or against the quotas.
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