KPAC constitution

K.P.A.C
KILCONA PEGUIS
ATHLETIC CONFERENCE
ZONE 14
Constitution
By-Laws
Revised September, 2012

Convenorship 2012-2013
Rotation
Effective September 2006 (term will be two years and will move down through the
rotation list.)
SPORT SCHOOL TERM BEGINS
Volleyball Springfield Sept./12
Badminton River East Sept./12
Curling MBCI Sept./12
Soccer Selkirk Sept./12
Indoor Track Murdoch Sept./12
Basketball Miles Mac Sept./12
Prov. Championship Garden City Sept./12
Website Transcona Sept./12
Cross Country Maples Sept./12
Outdoor Track West Kildonan Sept./12
Golf Kildonan East Sept./12
Note: Sports will stay in this order, schools will move down one spot every 2 years.
Transcona will stay in the website slot.
K.P.A.C. Meetings 2012-2013
September 6, 2012 7:30pm Kildonan East
October 4, 2012 1:30pm West Kildonan
November 1, 2012 1:30pm Garden City
December 6, 2012 7:00pm TBA
February 7, 2013 1:30pm Maples
March 7, 2013 1:30pm Miles Mac
April 4, 2013 1:30pm River East
May 2, 2013 1:30pm Transcona Collegiate
June 20, 2013 12:30pm TBA
K.P.A.C. Executive 2012-2014
(term expires June 2014)
President
Past President
Vice President
Secretary
Treasurer
Carla Zaroda- Kildonan East
Karl Schroeder – Miles Mac
Shauna Martin- Transcona Collegiate
Kristin Asmundson – River East
Missy Penner – Garden City

Constitution

KILCONA PEGUIS ATHLETIC CONFERENCE
(K.P.A.C.)
Article I: Organization
Zone 14, the Kilcona Peguis Athletic Conference hereafter known as the K.P.A.C., shall consist of:
1. An Executive Council
2. An Athletic Council
The following high schools are members of K.P.A.C.:
Garden City Collegiate
Kildonan East Collegiate
Lord Selkirk Regional Comprehensive School
Maples Collegiate
Mennonite Brethren Collegiate Institute
Miles Macdonell Collegiate
Murdoch MacKay Collegiate
River East Collegiate
Springfield Collegiate Institute
Transcona Collegiate Institute
West Kildonan Collegiate
Article II: Objectives
The objectives of the K.P.A.C. are:
1. To organize and provide various types of competition as outlined in this Constitution.
2. To consider the welfare of the participants as the primary criterion upon which all policies of the
Association are based.
3. To maintain a high level of fair play in all activities.
Reference fair play policy in M.H.S.A.A. handbook.
4. To provide an outlet for the skills learned and the appreciations developed through competition.
5. To sponsor activities that promotes the objectives of secondary education.
Article III: Membership
Section I:
Application for membership in the K.P.A.C. shall be open to all Collegiates in M.H.S.A.A.'s Zone 14.
Section II:
Acceptance of written application for membership shall be conditional upon a school meeting the following
requirements
1. Provision of adequate facilities for the sports entered.
2. Acceptance of its colours by the Association.
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Present colour list:
Garden City Collegiate
- black, gold & white
Kildonan-East Collegiate
- maroon, white & black
Lord Selkirk Regional Comprehensive School
- blue & blue
Maples Collegiate
- silver & black
Mennonite Brethren Collegiate Institute
- red, white, & blue
Miles Macdonell Collegiate
- green, gold, white, & black
Murdoch MacKay Collegiate Institute
- green, black & white
Springfield Collegiate Institute
- maroon & white
River East Collegiate * Black for Boys Volleyball only
- royal blue & white
Transcona Collegiate Institute
- green & white
West Kildonan Collegiate
- navy blue, grey & white
NOTE: * Black is acceptable for shorts and uniform trim for any team, for any sport, if meeting
M.H.S.A.A. uniform policy.
3. Acceptance of its application by a two-thirds majority of the Executive Council at the May meeting.
Section III:
In order to remain a member in good standing, a school must meet the following requirements:
1. Payment of annual fee by 15 October of any given year.
2. Have representation at 75% of the meetings of both councils.
3. Any school, which will not be represented at the monthly K.P.A.C. meetings, must inform the president
at least 48 hours prior to the meeting.
Section IV:
1. A member failing to comply with the requirements of Section III is liable to suspension by the Executive
Council on the recommendation of the Athletic Council.
2. Application of reinstatement to the K.P.A.C. shall be made in writing to the Executive Council. The
decision of the members shall be final. Reinstatement requires a two-thirds majority vote from all
members in good standing.
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Article IV: Dues
Section I:
All member schools shall pay an annual fee, set at the end of the previous year by the executive to the Athletic
Council treasurer by the 15th of October of the current school year.
Section II:
Dues required to be a member in good standing of the M.H.S.A.A. shall be paid by the K.P.A.C.
Article V: Offices
Section I: Executive Council
a) Membership:
The Executive Council shall consist of the principals or vice-principals of each member school; the
physical education consultant/coordinator of each school division (where there is one), the president,
past-president, vice-president, and treasurer of the Athletic Council.
b) Officers:
The following officers will be elected from the school administrators for a two year period:
Chairperson
Vice-chairperson
Secretary
i) The chairperson shall preside at all meetings of executive council and be an ex-officio member of all
committees formed by the executive council.
The chairperson is responsible for representing the zone at the Manitoba High School's Annual
General Meeting, or finding a representative to attend.
ii)
iii)
The vice-chairperson shall, in the absence, incapacity, or refusal to act as the chairperson assume
the duties and responsibilities of the chairperson.
The secretary shall keep an accurate record of all proceedings of the executive council, shall keep
an accurate record of attendance at meetings of the executive council, and shall maintain a record
of all minutes from the athletic council.
c) Duties:
The executive council is responsible for final decisions re constitution and by-law changes.
d) i) Two-thirds of the membership shall constitute a quorum.
ii) Bourinot's rules of parliamentary procedure shall govern all meetings.
iii) Ties will be broken by a vote of the chairperson.
iv) The executive council shall see that the athletic council adheres to the constitution and by-laws of
the K.P.A.C.
v) The executive council will meet a minimum of two times per year: before Christmas, and in the
spring. The chairperson may also call emergency meetings if the need arises.
vi) Each school will have one vote, each divisional representative will have one vote, and the president
of the athletic council will have one vote.
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Section II: Athletic Council
a) Membership:
The Athletic Council shall consist of representatives from each member high school of the K.P.A.C.
b) Officers:
The following offices shall be filled by biannual election at the June meeting of the Athletic Council:
president
past-president
vice-president
treasurer
secretary
c) Officers – 4 officers shall be funded by KPAC to go to the MHSAA Annual General Meeting
The following commissions shall be filled by appointment annually using the convenorship rotation, at the June
meeting of the athletic council (an honorarium of is to be paid to all convenors):
badminton convenor $ 100.00
basketball convenor $ 200.00
cross country convenor $ 100.00
curling convenor $ 100.00
golf convenor $ 50.00
indoor track convenor $ 100.00
soccer convenor $ 150.00
track & field convenor $ 100.00
volleyball convenor $ 200.00
provincial championship convenor $ 100.00
website convenor $ 500.00
Section III: Commissions of Athletic Council
a) The convenor has the full responsibility and authority for organizing and implementing an activity,
subject to the approval of the membership.
b) Each convenor must present a written report of the activity to the secretary, as soon as that activity is
completed for that year. This report shall include:
i) a report of the activity (play-off procedure, results, participation),
ii) a financial statement in itemized form,
iii) recommendations and/or notices of motion for the following year.
c) Convenors are responsible to assure suitable representation on the provincial championship committee.
d) Provincial information is sent from M.H.S.A.A. to zone convenors. Therefore, the convenors are
responsible for registering K.P.A.C. entries in provincial championships. If passing the Responsibility to
the coaches, written directions and information should be provided to the coach.
e) Convenor must arrange for the presentation of banners, ribbons and certificates at the Finals of their
event.
f) Convenor is responsible for booking hotels for out of town provincials.
g) Honorariums are payable to convenors upon presentation of their final report.
Section IV:
The president of the athletic council shall automatically be a member of any standing committee.
Section V:
The vice-president of the athletic council shall be responsible for ordering and distributing the awards.
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Section VI:
The secretary of the athletic council shall provide a copy of the minutes of the K.P.A.C. Athletic Conference
meetings to a members of the athletic and executive councils.
Section VII:
The treasurer of the athletic council shall be responsible for all of the associations' finances. He/she shall
distribute monthly financial reports at each meeting, as well as a final yearly report.
Article VI: Procedure
Section I:
Bourinot's rules of parliamentary procedure shall govern all meetings.
Section II:
The first meeting of the athletic council shall be held on the first Thursday in September, with regular monthly
meetings being held thereafter.
Section III:
a) Two-thirds of membership shall constitute a quorum.
b) Each member school shall be entitled to one vote.
c) The Chairperson of K.P.A.C. will vote on all motions as the representative of his/her member school. In
the event of a tie, the motion will be lost.
Article VII: Amendments to the Constitution
Section I:
Amendments to the constitution can be introduced at any regular meeting of the athletic council. This must be
done by notice of motion, and the motion will be dealt with at the next regular meeting of the athletic council.
Such amendments, if approved, shall be submitted to the executive council at least three weeks prior to its next
meeting. Notices of motion must be submitted in writing.
Section II:
A two-thirds majority is required to pass any amendment to the constitution.
Section III:
By-law changes will be initiated and approved by the athletic council.
Section IV:
1) A simple majority is required to pass any amendment to the by-laws. (Note: A quorum is still needed.)
2) Proxy votes are disallowed.
Section V:
Notices of motion for constitution and by law changes, must be circulated to the membership of the athletic
council at least one week prior to an athletic council meeting.
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Section VI:
When resolutions passed at the annual meeting of the M.H.S.A.A. conflict with the current K.P.A.C. policy, the
situation will be resolved at the next meeting.
Article VIII: Activities
Section I: Activities
Conference championships will be awarded in only the nine activities listed below. No school may represent the
conference in any other activity.
1) basketball
2) volleyball
3) soccer
4) track & field
5) badminton
6) cross country
7) golf
8) curling
9) indoor track & field
Section II: General Eligibility
K.P.A.C. competitions will be governed by the eligibility rules set out by the Manitoba High Schools Athletic
Association. To be eligible, a participant must meet the following qualifications:
1) The participant must be a bona fide student of a member school, meeting his/her own school's eligibility
ruling. A bona fide student is defined as one who is registered for class during the school term, and is
in attendance with the requirements of the school as certified by the principal.
2) Participants must be under 19 years of age, as of midnight, August 31st of the current school year.
3) Senior 1 students are eligible for the senior high competition, provided the Senior 1 classes are in the
same building as the Senior 2, 3, and 4 classes. Enrollment in Senior 1 counts as the first year of
eligibility.
4) School teams shall be made up of students, none of who have attended a secondary school for more
than four years, or have been in one grade for more than two years.
5) Eligibility is conditional on enrolment, not participation.
6) Any student who receives remuneration for playing for any professional sports organization will be
ineligible for Association competition in that activity only.
7) Be it resolved that, our general eligibility follow the MHSAA ―AAA‖ and ―AAAA‖ Special Playing Rules for
basketball and volleyball: Students may not compete in more than three matches at the Varsity level
(league, exhibition or tournament- Tournaments count as two matches).
8) Participating junior varsity athletes must be under the age of 16 as of midnight of the current school
year, August 31. This article to remain consistent with M.H.S.A.A. eligibility. Schools should reference
the current M.H.S.A.A. Handbook.
9) a) Students are eligible to participate in junior varsity for two years. In determining the two-year
clause, member schools must count grade 9 (S1) as the first year. The athlete‘s eligibility begins
upon enrolment in (S1) and is allowed two consecutive years of competition from time of enrolment
in (S1).
b) In a Grades 10-12 school, a student may only compete for one year in the junior varsity
competition.
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10) In all activities, a roster must be submitted to the president of the athletic council and the convenor of
the activity prior to the first league competition, and all students must be certified eligible by the
principal of the school. All additions to these rosters must be submitted prior to a student's first league
competition.
11) A school team or competitor will forfeit games or competitions that were played without eligibility
sheets submitted prior to the events.
12) In a team sport, where a team has registered on the game sheet an ineligible player, that game shall
be forfeited.
13) When a school unknowingly contravenes by-laws in an activity, the game or event shall be forfeited.
14) Where a school has been warned, and knowingly contravenes by-laws in an activity, that team or
individual shall be disqualified from further competition in that activity for that season.
Section III: Eligibility Appeals to K.P.A.C. must include the following:
1) letter from the principal endorsing the appeal
2) letter explaining the student's extenuating circumstances and why an appeal should be granted
3) copy of student's attendance transcript for the current school year, or previous year, also a grade
transcript
4) if appeal is based on medical grounds supply verification from doctor
5) information must be sent out to schools at least one week before the regularly scheduled council
meeting
6) overage appeals will not be considered
7) an administrator must be in attendance along with the coach and/or teacher in charge of the team at
the regularly scheduled athletic council meeting where the appeal is presented.
Article IX: Protests
Section I:
All protests must be made in writing to the convenor within 48 hours of the time of origin of the complaint.
Section II:
The protest will be handled by a committee consisting of the convenor of the activity in question, and the
president and vice-president of the athletic council. If there is a referee-in-chief of that sport, the referee-inchief
of the sport will serve on the committee but in an advisory capacity.
Section III:
In the event one of the officers is involved in the dispute, the president will appoint a substitute.
Article X: Refereeing
The Convenor of each activity is responsible for obtaining referees.
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Article XI: Awards
Section I:
K.P.A.C. Athletic Conference championship pennants will be presented to winning teams for permanent display
in the school. Ribbons will be awarded to members of all teams, which finish 1st or 2nd. Certificates will be
awarded to members of the championship team.
Section II:
Individual activity ribbons will be awarded to 1st, 2nd, and 3rd place finishers in golf, track & field, and indoor
track; 1st place—4th place for badminton; and 1st place—10th place for X-country.
Article XII: Activity Supervision
Section I:
1) During a home game, a staff site supervisor, other than a coach, must be present at all games involving
spectators. The supervising teacher of the building should identify him/herself to the opposing coach.
2) A teacher must be in charge of the team and be responsible for the conduct of the members of the
team.
3) Failure to provide adequate home supervision may result in the forfeiture of a game, or the removal of
the offending school from a conference tournament/meet, etc.
4) A school is responsible for any damages to school property by its students before, during, and after a
K.P.A.C. activity.
5) The K.P.A.C. is responsible for damages incurred to equipment during the actual competitions, as long
as the damage occurred within the boundaries of the rules governing the competition.
6) The procedural process for resolving any dispute concerning inappropriate behavior or damages to
school equipment by players, coaches, or spectators before, during, or after a K.P.A.C. activity, shall be
as follows:
a) the two schools involved attempt to settle the issue;
b) if unresolved, the athletic council will attempt to resolve the issue;
c) if there is still dissatisfaction, the executive council will rule on the concern.
7) Charging admission during KPAC regular season is prohibited. Schools have the option to charge
admission for KPAC playoffs or tournaments.
Section II:
Schools in the K.P.A.C. may use coaches who are not members of the teaching staff as coaches for school
teams. The principal will take appropriate steps to appoint coaches who are:
1) responsible adult persons;
2) of sound character;
3) properly prepared;
4) accompanied by a teacher for all home and away interscholastic competitions.
Article XIII: Principal's Role
The role of the principal is agreed to be:
1) responsible for soliciting of supervisors;
2) responsible for soliciting of coaches;
3) shared responsibility for the convenorship of K.P.A.C. activities;
4) shared responsibility for the promotion of the K.P.A.C. within the division, the staff, and the student body.
8

…By-Laws

Badminton Bylaws
Events:
Entries:
The events will consist of men‘s singles, women‘s singles, men‘s doubles, women‘s doubles and
mixed doubles in both the Junior Varsity and Varsity classifications.
Each division is limited to two entries per event.
Players may play in Zone 14 Junior Varsity or Varsity tournament, but not both.
Team placement within pools will be determined based on rankings by individual
schools with the inclusion of performance in all current tournaments that a team
has participated in.
Sites:
Rules:
Venue 1 - Girls singles, doubles & mixed doubles
Venue 2 - Boys singles & boys doubles.
As governed by the Canadian Badminton Association and/or MHSAA Badminton guidelines,
except where specified.
Etiquette - The Honor system shall be used throughout the tournament.
- line calls – if a player is uncertain of a call on their side of the court, the benefit of doubt
should go to the opponent.
- if an issue cannot be resolved between the competitors during a game/match, only
players may call for an official.
Uniform:
Equipment:
Schedule:
Competition:
Seedings:
As governed by MHSAA badminton guidelines.
Competitors supply their own racquets
Shuttlecocks will be supplied by Zone 14.
(Mavis 300 blue band nylon shuttlecock – Optic Yellow as per MHSAA guidelines).
Junior Varsity Tournament – to be held Monday and Wednesday
Varsity Tournament – to be held Tuesday and Thursday
Entries are seeded in 4 pools according to zone entries. (Max. 4 Pools).
Any withdrawals, which impacts the total number of entries, must be phoned in to the
Convener by 8:00 a.m. of the competition day.
Split players according to coaches rankings.
Have the higher ranked players in separate pools
Separate players from the same school as much as possible so they are not playing
against each other in the round robin.
Pool Format – Round Robin: Each entry plays a single 21-point game against all entries in that pool.
‣ 4 Pools: when there are 20 or more entries, top 2 in each pool advance to the playoffs.
‣ 2 Pools when there are between 10 – 19 entries, top 4 in each pool advance to the
playoffs.
‣ 1 Pool: when there are 9 or less entries, top 8 advance.
Playoff Format – the top entries from each pool (see # of pools above) will advance to a double elimination
playoff tournament.
- Games #1 – 10 will be a single 21-point game.
- Games #11-15 will be a Best of 3 Match.
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Tie Braking Procedure:
4 Pool Procedures:
Top 2 in each pool advance.
If 2 teams are tied for first place, winner in round robin play between tied teams finishes first.
If 2 teams are tied for second place, then a one game 21-point play-off will be played to decide second
place.
If 3 teams are tied for first place, points for and against decide first place between the 3 tied teams
involved. The other 2 teams will play-off a one 21-point game for second place.
If 3 or more teams are tied for second place, points for and against between the tied teams will decide
who receives a bye, the teams will then play-off a one 21-point games starting from the lowest finished
teams determined by point for and against . The winner immediately plays the next team who
received the bye for second place.
Avoid 1 st round playoff matches between players from the same school in the 1 st round by placing them
in appropriate pools
Pool A plays Pool D; Pool B plays Pool C
ex: A1 vs D4
A2 vs D3
D1 vs A4
D2 vs A3
2 Pool Procedures:
Top 4 in each pool advance based on number of wins.
If ties are encountered, advancement will be based on games played between teams in the round
robin. If ties are still encountered, advancement will be based on points for and against between the
tied teams.
If 3 or more teams are tied for second, third or fourth place, points for and against between the tied
teams will decide who receives a bye, the teams will then play-off a one 21-point games starting from
the lowest finished teams determined by points for and against. The winner immediately plays the next
team who received the bye for that specific place.
If 2 teams are tied for fourth place, then a one game 21-point play-off will be played to decide fourth
place.
If ties are still encountered, advancement will be based on points for and against between from the
whole round robin.
- Once seeding and round robin is complete.
A1 vs B4
A2 vs B3
B1 vs A4
B2 vs A3
1 Pool Procedures:
Top 8 in the pool advance based on number of wins.
If ties are encountered, advancement will be based on games played between teams in the round
robin. If ties are still encountered, advancement will be based on points for and against between the
tied teams. If ties are still encountered, advancement will be based on points for and against between
from the whole round robin.
If 3 or more teams are tied for second to eighth place, points for and against between the tied teams
will decide who receives a bye, the teams will then play-off a one 21-point games starting from the
lowest finished teams determined by points for and against. The winner immediately plays the next
team who received the bye for that specific place.
If 2 teams are tied for eighth place, then a one game 21-point play-off will be played to decide fourth
place.
*a player/team will not be eliminated from advancing to the playoffs by points for and against. A playoff
game will determine advancement.
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In the event of tied teams having the same plus – minus, points for and against in the whole round
robin will determine positions to advance.
Badminton Scoring System:
Point System – Points will be awarded from the playoff elimination tournament as follows:
1 st Place 8 points
2 nd Place 7 points
3 rd Place 6 points
4 th Place 5 points
5 th & 6 th Place 3.5 points each
7 th & 8 th Place 1.5 points each
Awards:
Ribbons will be awarded to the top 4 finishers in each event.
Championship banner(s) will be awarded to the school(s) that accumulates the most points in
each category at both the Junior Varsity and Varsity level.
Badminton Convenor Guidelines
Pre-Season Planning: (September)
Call hotels and get them to hold approx. 15-20 rooms for the night before provincials and the nights of.
All required information regarding Provincials is found in the MHSAA handbook/website.
Book gyms (12 courts is ideal) for the last week in April (Monday-Thursday 3:30pm-10pm). Suggested
locations: Maples, MBCI, R.E.C and Chief Peguis
Order Mavis 300 birdies (provide them for games and warm ups). KPAC will pay for them.
May need to call the provincial convener to request permission to finish the zone playoffs a day later
than the deadline set in the MHSAA handbook.
Pre-Season Planning: (February)
Send out intent form and provincial information approximately one month in advance.
Intent forms:
Ask for the names of coaches and teacher supervisors.
Make sure coaches have ranked their players. They should answer the following questions.
What tournament(s) did this athlete compete in? What was the placing(s)?
Which athletes play club badminton?
(It would also be helpful for them to provide other relevant information ie. expected to place in the top
3 at KPAC, etc.)
Remind coaches they are required to hand in eligibility forms before the tournament (printed from the
MHSAA website).
Provincial Information for Coaches:
Send out provincial and wildcard information to coaches (info in MHSAA handbook) ASAP
They MUST be prepared to tell you at KPAC if their players can attend provincials or not. Players may
not substitute members of a team in provincials. If a first, second, or third place team can‘t go, the next
placed player/team will be invited.
Tell them you have held some rooms at provincials but it‘s up to the coaches to book them.
In-Season Tasks: (April)
Receive entry forms one week prior to KPAC tournament.
Receive eligibility forms before the tournament.
In developing the draw consider previous year‘s results and info on intent forms. Make up draw
according to constitution.
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Don’t make changes after 8:00AM on competition day. Otherwise you won’t have enough time to
get everything else done.
Fill out all score cards prior to tournament (get class coverage if possible). Give scorecards to players
right before their game. They fill out the score, circle the winner and bring it to the table TOGETHER (to
show both players are in agreement).
Have a coaches meeting just before the start of the tournament.
SUBSTITUTIONS: in KPAC a player cannot substitute or fill in for another player after the
tournament has begun. Substitution due to illness/injury after the deadline is up to the discretion
of the convenor. A player may only compete in one category and at one level.
Use score clock to indicate what which 2 games are on deck (one from each category to give players a
rest in between games).
Must have 2 adults at each location running the results table, not just student helpers.
Use info provided in badminton kit.
Hand out ribbons on site.
Present banners and do the KPAC awards speech.
**Send results to MHSAA immediately after tournament and tell them who will be attending
provincials.
Contacts:
If you have any questions feel free to contact Missy Penner (Garden City 339-2058).
Final report:
Summary of league play, play offs, and provincials to all KPAC schools
Complete a convenor report for the following KPAC meeting, including results and recommendations for
next year.
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MHSAA Badminton Playoffs
21 point game (Games 1-10)
Best of 3 (Games 11 – 15)
A3
1
5 CA 7
10
12 D3 11
B4
2
9
D4
3
A Side
Champ
B Side Champ
13
6 B3 8
14
15
Event
Champion
A4
4
(B Side Champ must defeat A Side Champ twice to become Event Champion)
Only necessary if B side Champ wins
games 124
15

Basketball Bylaws
Tiering:
For both junior varsity and varsity teams
Each school must declare which tier the team will play by the date determined by the convener. Schools
would also be required to determine their gym availability as well as ―no play dates‖ by the set date,
and forward that information to the basketball convener.
Each tier shall have a minimum of 4 teams. A tier shall be dissolved if it has less than 4 teams.
League play will be composed of games as follows:
If 7 teams in a tier - double round robin; home and home
6 teams in a tier - double round robin; home and home
5 teams in a tier - triple round robin
4 teams in a tier - triple round robin
Varsity Girls and Boys games will be held on the same night.
Junior Varsity games will be held on the same night.
Girls will play first on Monday and Tuesday nights, boys will play first on Wednesday and Thursday
nights.
Game times will be 6:00 and 7:30.
Any tier two team may declare their intention to play in the tier one play offs by Jan. 31 st of that
season.
Teams declaring to move up to tier 1 for the playoffs would forfeit their opportunity to play in tier 2
playoffs.
Those tier two teams shall be seeded at the bottom in the tier one playoffs.
Banners will be made for Tier 1 and Tier 2 championships.
Playoffs: All teams make the playoffs – 1-4 placing gets a bye first round; 5-12 playoff-then elimination 8
team playoff.
Playoff Sites:
Playoffs to be played at home site of higher placing finisher.
Ties: Will be broken using current FIBA guidelines.
Basketball Convenor Guidelines
Pre-Season Planning: (October)
Intent forms sent out by mid-October. Return deadline by mid-November to give at least 3-4 weeks to
make schedule.
Remind Phys. Ed departments that ―no play dates‖ are to be legit school related reasons. I.e. Band
concert, honor roll, parent teachers.
o As Constitution states: No play dates are to be set at one fewer than the difference between
possible number of dates and the number of dates needed to complete season schedule.
Example 14 possible dates to play with 10 league games. You can only give a max
of 3 no play dates.
Make up schedule by working backwards from Provincial dates.
Use a big calendar to plan out schedule. Marking down no play dates, no gym dates.
Balance home and away games. Refer to last year‘s schedule.
Try to have double headers as often as possible.
Create email list of coaches and teacher supervisors.
Should collect eligibility forms in case you need them.
Send out email addresses of media and website to ensure they have them.
16

Send out draft and expect changes to be made.
Mark each new draft with the date to keep track of what is current.
Ensure all info on website is correct. Schedules, deadlines, contact info, email addresses.
Once final schedule is made, contact Wes Crymble to assign refs. Email: wcrymble@shaw.ca Phone
# 256-7967
In Season Tasks: (November)
Plan All Star Game.
• Alternates every year with WSD. (We hosted last in 2010.)
• Scheduled for the week before Spring Break.
• Rick Symones Email: rsymones@wsd1.org
• Send out All Star ballots towards end of season.
• Coaches usually are from the winning team for each level.
• All Star Certificates need to be made.
• All Star Programs need to be made for game night.
• Have an announcer for the games. Jazz it up!!
Record keeping
• Keep a folder for each level (I have one in my email as well)
• Include schedule, results, intents
• Remind schools to email results the night of the game to ensure it gets in the paper, DO NOT
FAX GAME SHEETS! Keep them though for future reference.
Present banners and ribbons at finals. Or if you have to, make arrangements for someone to help.
(hard to be two places at once)
Final report:
Summary of league play, play offs, and provincials to all KPAC schools
Complete a convenor report for the following KPAC meeting, including results and recommendations for
next year.
17

Cross-Country Bylaws
1. There will be two races with two chutes: one chute for varsity and one chute for junior varsity. All the boys
will run together, all the girls will run together.
2. An unlimited number of competitors will be allowed from each school.
3. The first five finishers from each school will count for team score, regardless of number of athletes
competing from that school.
4. Four meets will make up the season.
5. The championship in each category will be based on the accumulated team totals of the three lowest team
scores from the four meets.
TIES: If 2 schools are tied, the team with the lowest 5 th place runner in the final race will win.
6. The distances for the meets shall be:
a) Junior boys: 4000m, 4500m, 5000m, 5000m
b) Senior boys: 4000m, 4500m, 5000m, 5000m
c) Junior girls: 2000m, 2500m, 3000m, 3000m
d) Senior girls: 2000m, 2500m, 3000m, 3000m
7. Classification
a) Junior varsity - under 17 years of age as of midnight of the current school year, August 31.
b) Varsity - under 19 years of age as of midnight of the current school year, August 31.
Cross-Country Convenor Guildelines
Pre-Season Planning: (April)
Confirm KPAC meet dates
Confirm Meet # 3 date (Athletics Manitoba Milk Run) and price for KPAC schools
Obtain permits for Kildonan Park and Bird‘s Hill Park
Obtain certificate of insurance from your school division (Bird‘s Hill permit requires this)
Always book venues before passing convenorship to next school
In-Season Tasks: (September)
Photocopy materials and get envelopes ready for KPAC meeting
Photocopy time sheets/result sheets/scorecards X4 meets
Clip 1 st – 10 th place ribbons to place cards
Equipment:
Stakes with ribbon (metal/wooden) contact MB Hydro for small wire flags
Hammer for wooden stakes
Extra flagging tape
Finish chute stakes
Flagging tape. coloured tape, or yellow rope for chutes
2 large signs: ―JV‖ ―VARSITY‖ to hold in front of chutes
(Possibility run four individual races to avoid confusion)
4 stop watches (labelled JV GIRLS/JV BOYS/VAR GIRLS/VAR BOYS)
Starter pistol and ammo
KPAC banners and first/second place ribbons and certificates
1-10 TH place ribbons
JV GIRLS/JV BOYS/VAR GIRLS/VAR BOYS place cards in different colours
18

Large envelopes for each school
Envelopes: 1 for each school
Provincial Handbook Information & KPAC Bylaws
Maps
Athletics Manitoba Information (MILK RUN)
Eligibility
Contacts:
Diana Stevens – Athletics Manitoba: Diana_stevens@shaw.ca
Scott Gurney - Expert: sgurney@lssd.ca
Manitoba Conservation (204-654-6739) Bird‘s Hill Park
City of Winnipeg rental contracts: 986-7469
Cross Country results:
Take watches and enter times beside places
Go through all envelopes and check final results for each school: can you read names? Are they in the
right category?
Sort out place cards…see if they match the results sheets for each school
Once all categories are checked and in the proper place, enter the school name beside the appropriate
time
All 7 team athletes are assessed in individual and team placing BUT only the top 5 runners have
a team score
If they have 7 runners, highlight the top 7 finishers from each school
Once you have done that for all schools, number the highlighted schools in order
Add those top 5 numbers for each school to get their team total for that meet
Write out the schools in order of placement
Type out names of athletes on placement sheet on computer (see examples)
Final report:
Summary of races, standings, provincial results to all KPAC schools
Complete a convenor report for the following KPAC meeting, including results and recommendations for
next year.
19

Curling Bylaws
Rules:
a) Rules of the Manitoba Curling Association (MCA) shall apply except where specified.
b) All games will be 8 ends; 1 hour and 40 minute bell.
c) Teams will be allowed to compete with 3 players.
d) Allow one time out at anytime during the game as well as the fourth end break.
e) A teacher must accompany teams from their school for supervision purposes. That teacher may also serve
as the coach.
f) No headwear is allowed. An established consequence for teams not complying with this rule.
Steps to follow if a team/player is not complying:
Entry:
1. A warning from the opposing coach prior to the start of the game. If the team/player does not
comply a default against the offending team, resulting in (8- 0) for the opposite team.
2. The convenor is called about the offense and records. The appropriate win for the opposing team.
a) Each school may enter one girls‘ and one boys‘ team.
b) Each team will consist of 4 players plus one alternate.
Competition:
a) Competition will be a single round robin.
If there are 4 teams or less (girl‘s or boys‘) competition will be a double round robin.
b) Both the boys‘ and girls‘ teams from a school should be scheduled to play against the same opponent
school, on the same night, at the same club. ie school double header.
Curling Convenor Guidelines
Pre-Season Planning: (September, October)
The convener should request an ‗Intent to Participate‘ form no later than September 30 in order to secure
ice time as required or to release it as not required.
The convener will be responsible to make a coaching contact list that can be distributed at the coaches
meeting. Coaches information should come from the intent form.
The convener will be responsible to organize a coaches meeting (by the end of the 2 nd week in October)
prior to the season to discuss and review details such as:
a. Practice ice available prior to league play if desired. Teams can request up to 3 practice times.
b. Minimum number of ends played or not
c. Review KPAC by-laws, tie breaking procedures, etc
d. Make coaches aware of MHSAA deadlines for eligibility and wildcard applications
e. Utilization of players – number of players on a team, usage of alternates, etc.
The convener is responsible for booking hotels for provincials if they are out of town as early as possible
(first week of school).
The convener will draw up and distribute the round robin and playoff schedules within one week of the
coaches meeting.
20

The convener is responsible for distributing scorecards printed up by KPAC vice-president.
Convener will collect rosters and eligibility forms from each team before league play begins.
Pick up pennants and ribbons from KPAC vice-president.
The convener is responsible for booking ice at East St Paul Curling Club for Monday and Thursday nights
from 4-6 PM. Booking for the following year should take place at the end of the current season.
In-Season Tasks:
The convener will collect results through email and hard copy scorecards and will send results information
to current KPAC website convener.
The convener is responsible for ordering crests from MHSAA when available.
Convener will responsible for presenting pennants, ribbons and certificates at the Championship finals.
The convener will send MHSAA a list of the teams will be representing KPAC at provincials prior to the
MHSAA deadline.
Final report:
Summary of league play, play offs, and provincials to all KPAC schools
Complete a convenor report for the next KPAC meeting, including results and recommendations for next
year.
21

Playoffs:
a) Top 6 teams from league play will qualify for playoffs using the following page system format:
1st
A
2nd
6th
Champion
3rd
4th
Loser A
5th
b) If there are less than 6 teams, the top 4 teams will qualify for playoffs using the following page system
format:
1st
A
B
2nd
3rd
4th
Champion
Loser A
22

Golf By-Laws
Rules:
Rules of the Royal Canadian Golf Association and local golf course rules will be in effect for the competition.
Local rules will be distributed to participants prior to tee-off
Each team will consist of four members. The three lowest gross scores will be used as the school total.
The lowest score will be declared as the winner. In the case of a tie, the fourth player will be used
In the case of a tie, for first place overall, in the team event, all four (4) golfers scores will be used. IF all
four (4) golfers are still tied, then sudden victory playoff will be played with all four (4) players on each
team. (all four (4) golfers will be used in the playoff). NOTE: If the Golf course management does not
allow play off holes, a countback system will apply.
If is the responsibility of the coach to have the team present for the tee-off. If a team is late the convenor
does not have to reschedule the late team.
Each foursome will consist of at least two different schools. They are to switch scorecards and mark the
opposition‘s score. The convenor is to settle any discrepancies reported. Each scorecard is to be signed by
the player and attested by the scorer. Any incorrect score will result in a disqualification of the score from
the team score
Each school participating must have a teacher, supervisor/coach present at the competition. The coach is
responsible for the behaviour of the school team(s).
Entry:
Each school may enter one girls‘ and one boys‘ team.
Each team will consist of 4 players although teams will be allowed to play with three. An alternate may be
used if placed on the eligibility sheet when sent to the convenor.
In the event that a school may not field a team, individual entrants will be permitted. Only teams will
represent K.P.A.C. at provincials.
Each team must submit team entries to the convenors and eligibility sheets to M.H.S.A.A. according to the
dates set out on the entry form.
Competition:
A golf round should consist of no less than 18 different holes of golf.
The golf course of choice must have at least 2 par five holes, 2 par three holes, and at least 10 par four
holes.
Dress Code:
All teams will abide by the dress code of the host golf club. In general this means no jeans, cutoffs, muscle
shirts, spandex, or sweats.
23

Golf Convenor Guidelines
Pre-Season Planning: (May/June)
You must first check to see when the provincial golf championships will be held. Call or email MHSAA
for the information.
As per the KPAC constitution, the KPAC tournament must be 10 days prior to that day.
KPAC golf championship needs to be held in the first two weeks of classes in September. Everything
needs to organized and ready to go in June.
Book at a golf course. Make sure the golf course meets the requirement of the KPAC constitution (a
certain number of par 5‘s, par 4‘s and par 3‘s).
Because of the time constraints and unpredictability of weather, book a rain date as well.
In-Season Tasks: (September)
On the first day back, email all schools the information again and have schools let you know whether or
not they will have a team by the first KPAC meeting. This is to give you a general idea of how many
golfers there will be.
A day or two prior to the tournament have the team registrations due.
Check weather forecasts for the day that you have planned to ensure that the tournament will happen
on the planned day.
Let the golf course know approximately how many golfers there will be.
Once you have all the registrations, make grouping and determine which hole they will start on. I would
just write out Springfield #1 paired with MBCI #2. The coaches can choose which team members are
golfing together.
Figure out what you will use to show scores. I had created a chart so that at the end all golfers could
see where their team placed and how they placed individually.
The day of the KPAC golf tournament:
Make sure the weather is appropriate for a golf tournament.
Fill out scorecards with team names.
Check with golf course official about conditions of the course and determine any if any stakes need to
be changed or rules you would like for the tournament. (winter rules, changing stakes on water holes
to speed up pace of play, which tees to use, etc)
Conduct a coaches meeting prior to the tee off times going over rules that will be used for the day
and hand out score cards to coaches.
Help to get teams organized and to their proper holes.
Once the round has started, circulate the golf course for any questions or ruling that the kids may
have.
When the round is over, tally up scores and mark them on the board.
Conduct the awards ceremony afterwards.
After the KPAC golf tournament:
Determine who and which teams are eligible for provincials.
Email coaches the information about provincials.
Get all the necessary information from coaches and register all golfers and teams into the provincial
championships
Final report:
Complete a convenor report for the next KPAC meeting, including results and recommendations for next
year.
24

Soccer Bylaws
Both the boys and girls soccer leagues are to be organized and played in the spring, to be in sync with the
MHSAA provincial tournament
Rules
The games will follow the rules of the Canadian Soccer Association, except where specified
The duration of the game will be two equal periods of 35 minutes each.
There will be unlimited substitution
Game sheets will be used listing all player violations and results. The coach of the home team is
responsible for ensuring that the game sheet is completed and forwarded to the league convenor.
School colors must be worn by all team members. Soccer boots or running shoes must be worn by all
players.
Any player ejected from a K.P.A.C. soccer match by the referee will be suspended from the next K.P.A.C.
soccer game in which the school participates.
League Format:
a) When there are 10 or more teams: split teams into 2 pools
b) Game roster and eligibility will be unlimited.
c) Regular season Ties will not be broken
d) Tie-breaking rules apply as in the Canadian Soccer Association with the following exception:
a. 2 seven and half minutes overtime periods followed by a penalty shoot-out (if necessary).
d) When there are 9 or fewer teams: play a single round robin.
Playoff Format: When the league is 2 pools:
a) Top 4 teams in each pool make playoffs, with a cross over between pools. 1 st vs 4 th ; 2 nd vs 3 rd .
b) Single quarter final and semifinal game will be played at the home field of the higher place finishing
team.
c) A single final game will be played at a field decided upon by the convenor at the start of the season
to determine a champion.
Playoff Format: When the league is only one pool and a single round robin:
d) Top 4 make playoffs 1 st vs 4 th ; 2 nd vs 3 rd
e) Single quarter final and semifinal game will be played at the home field of the higher place finishing
team.
f) A single final game will be played at a field decided upon by the convener at the start of the season
to determine a champion.
Pre-Season Planning: (March)
Soccer Convenor Guidelines
The convener should request an ‗Intent to Participate‘ form no later than the Friday before Spring Break
in order to secure fields and officials as required. Teacher supervisors must obtain field locations and
must indicate on the intent form.
The convener will be responsible to make a coaching contact list that can be distributed via email.
Coaches information should come from the intent form.
The convener is responsible for booking hotels for provincials if they are out of town as early as
possible (first week of school).
The convener will draw up and distribute the round robin and playoff schedules within one week after
intent forms are received. DO NOT SCHEDULE MORE THAN 4 GAMES PER NIGHT. The draft will be
sent out for verification. Schools will have one week to view and changes can be made. Once league
has started there will be no changes to the schedule;
a. Weather permitting
b. Official availability
25

When developing schedule work back from the provincial dates and make sure you leave time for
make-up dates due to cancelled games.
The convener is responsible for booking officials with Dennis Pertelli using their special template. Book
the refs ASAP .
Dennis Petrelli , Referee Development Coordinator
Reporting to the Executive Director and is responsible for Referee Development, Referee Assessors and
Assigning.
Phone: 925-5741
Email: dpetrelli@manitobasoccer.ca
Distributing KPAC soccer by-laws and score sheets to all teams
Pick up pennants and ribbons from KPAC vice-president.
In-Season Tasks: (April)
The convener will send results information to current KPAC website convener.
The convenor will request scores from coaches the morning after games are played. Will submit and
send updates to coaches and teacher supervisors.
Convener will responsible for presenting pennants, ribbons and certificates at the Championship finals.
The convener will send MHSAA information on who will be representing KPAC at provincials.
The convener will also forward wildcard information to all coaches and teacher supervisors.
Final report:
Summary of league play, play offs, and provincials to all KPAC schools
Complete a convenor report including results and recommendations for next year.
Soccer By-Law Helpful Hints
Where cancellations are known in advance, the MSA Referee Development Coordinator is to be informed
by an authorized MHSAA representative/Convenors of the cancellation, no later than 24 hours in
advance prior to the scheduled kick off time. For Monday matches which are to be
cancelled, the MSA Referee Development Coordinator must be contacted by 12:00 pm the
previous Friday.
Cancellation of Games by Game Officials
Insufficient players after 15 minutes from scheduled start time( see KPAC soccer)
No Shows by either team
Where games are unable to be played due to adverse weather conditions
Where games are unable to be played due to field conditions (such as insufficient line markings, grass
uncut, or too long, etc.). MAKE SURE YOUR FIELDS ARE LINED BEFORE YOUR FIRST
SCHEDULED GAME.
Game Sheets:
It is the responsibility of the school listed on the master schedule as the HOME TEAM to provide a
game sheet. Both teams must completely fill out the game sheet prior to the start of the match. I
would advise that teams keep spare scoresheets on hand just in case.
Game sheets will be distributed once received from MHSAA.
Player Cards:
Each team must produce their team sheet of player cards prior to the start of the match. In
order to participate, each player must have a photo Id player card. No Card, No Play. Please
use template provided
Referees will not retain the player card in the case of a dismissal but will report the dismissal to the
Zone Convenor (that's me). Should an assault on a match official or a game having to be abandoned due
to extraordinary incidents (violence/brawls), the referee will retain the entire roster and contact the Zone
Convenor concerning the situation and make arrangements with regard to the team roster.
Game Ball and Field Maintenance:
The HOME TEAM is responsible for providing at least one suitable match ball. Should a team fail to have
an appropriate ball; the Referee will acquire a match ball from the away team but mark it on the game
sheet to inform the Zone Convenor.
26

The HOME TEAM must ensure that the field is ready for play including having the necessary field
markings, one goal nets, and corner flags. The AWAY TEAM must provide the other goal net
Supervision:
Teams must have a coach on the bench and a staff supervisor present at the field by kickoff time.
Injuries have to be treated by a person of the same gender.
Length of Games:
All Urban MHSAA Games will start at 4:45 p.m. and must be completed by 6:00 p.m. due to field time
usage limitations. If the referee is present in advance and both teams agree to start early, the match
may commence prior to the scheduled 4:45 p.m. kickoff. If teams are not ready by the scheduled kickoff
time, the referee will reduce the length of each half to compensate for lost time in order to get the
match played.
Conflicting Jersey Colours:
When the referee believes a colour conflict exists the HOME TEAM must change their jerseys. Please
make sure jerseys match and have appropriate numbers on the back
Players Equipment & Jewelry:
A player must not use equipment or wear anything that is dangerous to himself/herself or another
player (including any kind of jewelry).
Items of jewelry such as medic alert bracelets can be permitted provided they are covered up as they
are worn for medical reasons.
With regard to knee braces, the referees are to inspect the braces to make sure there are no sharp
edges or obvious problems. If they find them dangerous they can prevent a player from participating if
they find the equipment is not safe.
A player may use equipment other than the basic equipment provided that its sole purpose is to protect
him physically and it poses no danger to him or any other player.
27

Volleyball Bylaws
Events: Zone champions will be declared in each of the following divisions:
Varsity Girls
Varsity Boys
Junior Varsity Girls Junior Varsity Boys
Rules:
The rules of Volleyball Canada will be followed unless exceptions are clearly specified.
Since MHSAA has no restrictions about the number of players that may dress or be placed on a score
sheet, neither will KPAC.
Net Height:
JV Girls 2.15 meters
JV boys 2.35 meters
Varsity girls 2.24 meters
Varsity boys 2.43 meters
Uniforms: All athletes are to wear uniforms that are consistent both in style and colour as per MHSAA
guidelines.
Competition:
Tiering
2008-09 was the first year of tiering in KPAC volleyball. Only the varsity teams were tiered. In the 2011-
2012 season, both junior varsity and varsity teams will be tiered.
Schools must indicate which tier they want to compete in by the date set by the convener (usually the start
of the second week in September)
Schools must inform the convener of their ―no play dates‖ by the date set by the convener.
Tiering shall only occur if there are a minimum of 4 teams per tier
League play will be as follows:
7 teams in a tier – double round-robin; home and home
6 teams in a tier – double round robin; home and home
5 teams in a tier – triple round robin
4 teams in a tier – triple round robin
Varsity girls and boys games will be on the same night – Monday and Wednesday, with the girls playing first
on Monday and the boys playing first on Wednesday (6:00 and approx. 7:15)
JV girls and boys games will be held on the same night – Tuesday and Thursday, with the girls playing first
on Tuesday and the boys playing first on Thursday. (6:00 and approx. 7:15)
The second match on any evening will start no earlier than 15 minutes after the completion of the first
match.
A Tier 2 team can declare their intention to play in the Tier 1 playoffs by the midpoint of the season (Date
to be set by convener).
Tier 2 teams who move up to play in the Tier 1 playoffs cannot play in Tier 2 playoffs.
Tier 2 teams who decide to play in the Tier 1 playoffs will be seeded at the bottom in the Tier 1 playoffs
Winners of both Tier 1 and Tier 2 will get Championship banners.
Tiered Playoff Format
All teams in both tiers make the playoffs.
The playoff format will be determined based on the number of teams in a tier
7 teams – 1 st place team gets a bye to semi-finals
6 teams – 1 st and 2 nd place teams get byes to semi-finals
5 teams – 1 st , 2 nd and 3 rd place teams get byes to semi-finals; 4 th and 5 th place teams play-off for birth
in semi-finals.
Non-tiered Varsity or JV League Play
Teams would participate in a round-robin league with the top four teams advancing through the first round of
playoffs.
28

Playoffs in Non-tiered Format
In Junior Varsity and a non-tiered varsity league, all teams qualify for the play-offs after playing a roundrobin
league schedule
The playoff format will be determined by the number of teams participating.
12 teams – top four teams advance to the quarter-finals
11 teams – top three teams advance to the quarter-finals
10 teams – top two teams advance to the quarter finals
9 teams – top team advances to the quarter-finals
8 teams – all teams take part in quarter-finals.
7 teams – 1 st place team gets advances to the semi-finals
Hosting of Playoffs
In each division the higher placed team hosts the playoffs until the finals.
The Junior Varsity and Varsity finals are played on two separate nights.
2009-10 The JV and Varsity finals were hosted by the highest ranked girls‘ team.
2010-11 The JV and Varsity finals will be hosted by the highest ranked boys‘ team.
2011-12 The JV and Varsity finals will be hosted by the highest ranked girls‘ team
Note: If the top ranked team does not advance to the final, the highest ranked advancing team would then host
the finals.
Awards
In each division the Championship team will receive a zone banner along with first place ribbons. The finalists
will receive second place ribbons.
Volleyball Convenor Guidelines
Pre-Season Planning: (September)
Letter of Intent forms need to be submitted by each school by the end of the first week of school in September.
Information that needs to be solicited in the Letter of Intent includes the following:
1. Name of school
2. Teams participating from that school
3. Which tier they wish to compete in
4. Current contact information for coaches of each team – cell number, email address etc.
5. No play dates
6. Gym not available dates
The schedule needs to be drawn up and it is suggested that the following need to be part of that process:
1. Determine when the varsity and junior varsity provincial championship dates are and work backwards
from those dates to determine when league playoffs need to take place.
2. On a master calendar, place all the no play dates and gym not available dates.
3. Have a look at the previous year‘s schedule, not for the purpose of copying it but to ensure that schools
are given a fair schedule with respect to home and away games and to ensure that in the event of an
unbalanced schedule, teams are not repeating the same home and away pattern of the previous
season.
4. Go over the schedule to ensure that each team has the required number of matches – home and away
(there is no short cut – count them and record each team‘s home and away games).
5. Send a draft of the schedule to all the coaches but remind them that they are not to copy the schedule
and circulate it. You can put DO NOT CIRCULATE on the top of the schedule to highlight that.
6. Make sure that you always know which is your Current Schedule, the one with the most
recent changes. Develop a system of making changes to your schedule and noting which changes
are tentative and which are final. It is easy to make the mistake of using a schedule you think is the
most recent, updated schedule, whereas you may actually be using a schedule that does not contain
certain changes.
7. When you think you have a FINAL schedule, circulate it to all the coaches, and Phys Ed staff and to the
one who assigns officials.
29

Ed Toews - MVOA assignor edtoews@mvoa.ca .
Include instructions about how scores are to be submitted and to whom. You can include a separate sheet
that lists media contacts as well as our KPAC web site manager and of course your own email address as
convenor.
In-Season Tasks: (September)
Record keeping:
Create Excel spreadsheets for each league and Tier to record the scores that are submitted daily.
Create folders within your email so that you can organize the large number of emails that will be sent
your way every day. (EG. JV girls Tier 1, JV girls Tier 2, JV boys Tier 1 etc.)
Since our zone has a very good website it is really not necessary to circulate Updates to the coaches since that
is available by simply looking at our web site.
Ensure all the coaches are reminded about the MHSAA deadlines for Wildcard Applications and Graduating
all-star nominations
Playoffs:
As the season nears the end, it is important that you put together playoff draw templates for each league.
1. As it becomes clear how teams will place in their respective tiers, you can start to fill in the playoff
draws. Once they are complete, they should be circulated to the coaches so they can make sure things
are laid out properly.
2. Ensure that Ed Toews edtoews@mvoa.ca (255-7909) knows when and where playoff games are being
held. He assigns officials on Friday for the following week so he likes to know by Friday; however,
sometimes with the playoff picture being determined one day in advance, he is prepared to make last
minute assignments, but don‘t count on it.
3. Make sure ribbons and banners are given to the coaches and venues where certain playoffs are being
held. Make contact with the coaches and ensure that someone will be there to make the presentations
in case you are committed to coaching a team or supervising a venue which prevents you from being
there. (With more than one tier and multiple championships, the convener can‘t be in more than one
place at a time.)
Final report:
Summary of league play, play offs, and provincials to all KPAC schools
Complete a convenor report including results and recommendations for next year.
30

Indoor Track and Field Bylaws
Classification:
Junior varsity: Under 17 years of age as of midnight of the current school year, August 31.
Varsity: Under 19 years of age as of midnight of the current school year, August 31.
Entries:
A competitor may enter 3 individual events and 1 relay, 2 individual events and 2 relays.
An athlete may compete in only one age class (e.g. a runner may not run junior individual events and be
raised to run in a senior relay).
If an athlete competes in too many events, he/she shall be disqualified from the last event in which he/she
completed.
There are 4 entries per school, per event, (2 teams per relay) in all four classifications.
Events:
60m all classes 200m all classes
80 all classes 3000m all classes
long jump all classes high jump all classes
4 x 100m relay all classes medley relay all classes-3– 1 – 1 – 2 laps
shot put
all classes (jr. girls, jr. boys, sr. girls 4kg, sr. boys 5kg)
Start Time:
10:00 a.m. – 4 p.m.
Scoring:
A team champion will be declared in all four classifications. Note: Relay Teams: Designate A & B relay team
for seeding purposes.
Points will be awarded in all events, as follows:
Individual
Relays
8 points 1 st place 10
7 points 2 nd place 8
6 points 3 rd place 7
5 points 4 th place 6
4 points 5 th place 5
3 points 6 th place 4
2 points 7 th place 3
1 point 8 th place 2
Awards:
Individual ribbons for top three finishers in all events.
Team pennants for junior girls, senior girls, junior boys and senior boys – ribbons.
Uniform:
Competitors must wear appropriate track and field attire or gymnasium clothing.
Uniform tops are mandatory.
Rules:
I.A.A.F. (Canadian) Track & Field rules shall apply, except where specified.
Field event competitors will have 3 trials with the top 8 places receiving 3 more trials.
Where applicable, the 8 fastest times will advance from the heats to the finals.
Pre-Season Planning: (May/June)
Outdoor Track & Field Convenor Guidelines
Contact KPAC reps to see if meet date (last Tuesday before Spring break) conflicts with any other meet.
Book the facility (Max Bell – U of M) – in May/June
Debbie Gajadhar (Scheduling Coordinator)
145 Frank Kennedy Centre
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Phone: (204) 474-6495
Fax: (204) 474-7503
Email: gajadhar@cc.umanitoba.ca
You will be sent a contract which must be sent back
Include the following:
Start time = 9:30am
Finish time = 5:00pm
Equipment = ~5 tables, ~10 chairs, starting blocks, hurdles (to be used for long jump
runway), infield sand pit, high jump pit, 1 shot put circle, microphone (field level)
Expected # of participants = ~300
Expected # of spectators = ~50
Large bleachers
Book Athletic Therapist (MB Athletic Therapist Association) – in Nov/Dec
Stephanie Somerville (Program Director)
Manitoba Athletic Therapists Association
145 Pacific Ave
Phone: (204) 925-5930
Fax: (204)925-5624
Email: mata@sportmanitoba.ca
Web: http://www.mata.mb.ca/
Book Timers (RacerResults) – in Nov/Dec
Steve Gajerski
Phone: (204) 256-9305
Email: timing@racerresults.ca
In-Season Tasks: (February)
Create & send packages out to school, including (see electronic files):
―Duty Roster‖
―Meet Information‖
―Time of Events‖
―Event info‖
meet stickers for each school
o Send ―Time of Events‖ to the timers (Steve from RacerResults)
o Get banners & ribbons from KPAC vice-president
o Get divisional starter‘s pistol & caps
Meet Tasks:
Hold coaches meeting 15-30 minutes before meet starts
Hand out meet schedule (note: meet start time enforced)
How to run events (ie. Entry heights, field events – top 8 get additional 3 attempts if time allows)
Recording- As results come in, tabulate and add to master recording list, then post on wall. (ie. Don‘t
wait until the end of the meet to tabulate points to declare winners)
Bring:
o
o
o
o
o
Starters pistol & caps
KPAC banners & ribbons
Track/Field event recording sheets
3000m lap counter sheets
extra pencils for 3000m recorders
Final report:
Summary of league play, play offs, and provincials to all KPAC schools
Complete a convenor report including results and recommendations for next year.
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Outdoor Track & Field Bylaws
Classification:
Junior varsity: Under 17 years of age as of midnight of the current school year, August 31 st .
Varsity: Under 19 years of age as of midnight of the current school year, August 31 st .
Entries:
A competitor may enter 3 individual events and 1 relay, or 2 individual events and 2 relays, or 3 relays and
1 individual event.
An athlete may compete in only one age class (eg. a runner may not run junior individual events and be
raised to run in a senior relay).
If an athlete competes in too many events, he/she shall be disqualified from the last event in which he/she
competed.
There are 3 entries per school, per event, (2 teams per relay) in all four classifications.
Events:
Scoring:
100m: all classes
200m: all classes
400m: all classes
800m: all classes
1500m: all classes
3000m: all classes
80m hurdles:
all classes (girls only: 30‖/7.5 metres between flights)
100m hurdles: all classes (boys only: 36‖/8.5 metres between flights)
4x100m relay: all classes
4x400m relay: all classes
medley relay: all classes (800-200-200-400)
high jump:
all classes
long jump:
all classes
triple jump:
all classes
shot put:
all classes (jr. girls, jr. boys, sr. girls 4kg, sr. boys 5kg.)
discus
all classes (boys 1.5kg / girls 1.0kg)
javelin:
all classes (boys 700 grams / girls 600 grams)
pole vault:
all classes (boys only)
A team champion will be declared in all four classifications. Points will be awarded in all events, as follows:
Top 8 finishers score – as with M.H.S.A.A. scoring system.
Individual 1 st - 8 Relays lst - 10
2 nd - 7 2 nd - 8
3 rd - 6 3 rd - 7
4 th - 5 4 th - 6
5 th - 4 5 th - 5
6 th - 3 6 th - 4
7 th - 2 7 th - 3
8 th - 1 8 th - 2
Awards:
a) Individual ribbons for top three finishers in all events.
b) Team pennants for junior girls, senior girls, junior boys and senior boys.
Uniforms:
a) Competitors must wear appropriate track & field attire or gymnasium clothing.
b) Relay team members should all be wearing a school team uniform.
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Rules:
a) I.A.A.F. (Canadian) Track & Field rules shall apply, except where specified.
b) Field event competitors will have 3 trials with the top 8 places receiving 3 more trials.
c) Where applicable, the 8 fastest times will advance from the heats to the finals.
Organization:
The 3000m, 200m heats, and the medley relays will be held at 1:00 pm or 1:30 pm, a minimum of one
day before the K.P.A.C. .championships. The remainder of the schedule will be held on one full day.
Each member school will release a number of teachers to officiate the meet adequately.
High Jump:
Leave starting height to official‘s discretion
Pre-Season Planning: (Nov/May)
Outdoor Track & Field Convenor Guidelines
Book the facility (Selkirk Track – Selkirk, MB) – by December
Denise Fawcett (Continuing Ed. Selkirk School Division)
Phone: (204) 482 – 6926 ext 3247 or (204) 785 - 7312
Email: dfawcett@lssd.ca
She deals with the permit
Will have a checklist attached
Discount rate because we are from KPAC
Include the following:
Tuesday (day after May Long Weekend) 12:00 – 4:30
Thursday (2 days later) 7:30 am – 5:30 pm
Rain Dates (Wednesday as half day and Friday as full day)
Book Athletic Therapist (MB Athletic Therapist Association) – in Nov/Dec
a. Book for full day only
Stephanie Somerville (Program Director)
Manitoba Athletic Therapists Association,145 Pacific Ave
Phone: (204) 925-5930 Fax: (204)925-5624
Email: mata@sportmanitoba.ca
Web: http://www.mata.mb.ca/
Book Timers (RacerResults) – in Nov/Dec
Steve Gajerski - Phone: (204) 256-9305 Email: timing@racerresults.ca
In-Season Tasks: (February)
Create & send packages out to school, including (see electronic files):
―Duty Roster‖
―Meet Information‖
―Time of Events‖
―Event info‖
Meet stickers for each school
Send ―Time of Events‖ to the timers (Steve from RacerResults)
Get banners & ribbons from KPAC vice-president
Get divisional starter‘s pistol & caps
Meet Tasks:
Hold coaches meeting 15-30 minutes before meet starts
Hand out meet schedule (note: meet start time enforced)
How to run events (ie. Entry heights, field events – top 8 get additional 3 attempts if time allows)
Recording- As results come in record them into Meet Manager, tabulate and add to master recording
list, then post on wall.
Bring:
34

Starters pistol & caps
KPAC banners & ribbons
Track/Field event recording sheets
3000m lap counter sheets
extra pencils for 3000m recorders
Post Meet Task:
Make sure all eligible athletes are entered into provincials. Contact schools to make sure their athletes
will attend provincials.
Top 3 placements in each event and anyone who has met standard in previous events as well as the
KPAC finals
Final report:
Complete a convenor report including results and recommendations for next year
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