Communique June 2012 - Port Pirie Regional Council - SA.Gov.au

REPORT 1.0
Risk Coordinator’s Report (Cont’d)
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1.1 OHSW AND INJURY MANAGEMENT PLAN - QUARTERLY REVIEW (Cont’d)
The next quarterly review is due in May 2012.
Program updates:
• Hazard Management
Administrative area workgroups are currently completing risk assessments for
activities. Some workgroups are performing well whilst others are still to start the
process. At the last review, Administrative managers were still confident that the
target date of September 2012 was still achievable.
Apart from the quantity of the risk assessments received, the quality is also being
monitored. It is agreed that this is the first time around for most staff in
completing risk assessments and they will not be by any stretch of the
imagination ‘perfect’. However, a minimum ‘standard’ is required and in some
cases, refresher training has been provided.
Previously set target date of February 2012 was extended to May 2012 for
Technical Services to complete their list of activities including allocation, priorities
and timeline. Risk assessments are due to commence in June 2012.
In addition to ensuring we have risk assessments for activities that are
undertaken at Council, another area that we have not been successful at is
Hazard and Incident reporting and investigation. To address this, two new forms
have been developed and implemented across the organisation: Hazard &
Incident report form and Incident Investigation form. During the implementation
phase, feedback will be sought from staff on the forms.
• Consultation & Communication
Prior to the review of the entire Consultation & Communication structure in
December 2012, a mini desktop audit was conducted in early May. The purpose
of the audit was to measure progress of the structure at the half way point and
provide an opportunity to address any issues sooner rather than later.
Results from the audit are yet to be conveyed to SMT however indications are
that there are significant concerns that SMT will need to tackle.
• Contractor Management
Attention is currently focused on overhauling our current contractor management
system from revising forms to providing training on the changes. Exciting
element of this program is the building of a new module within Synergy to suit our
requirements. We have the capacity to tailor the module to ensure integration
with our reviewed forms, processes, etc. Council’s IT department has played a
pivotal role in achieving this outcome.
Target date is June 2012 and providing the Hazard Management program
doesn’t require revisiting, this target date should be met.