EDI format specifications Version 2.0, Revision 4 - APRA

Specifications: Common Royalty Distribution: EDI format specifications Version 2.0, Revision 4
3 - Sequence Numbers
Each transaction and detail record contains two sequence numbers immediately after the
record type column.
A mechanism is also provided for allocating a unique identifier at a detail record level that
may be used to refer to the record in later correspondence, enquiries or transactions.
3.1 - Transaction Sequence (validation rule “A”)
• A number is allocated to each transaction, and is used to group together the detail
records that belong to that transaction. Transaction sequence numbers are relative to
their transaction groups, and not to the file.
• The first transaction in a group – that is, immediately following the Group Header
(GRH) record, has a sequence number of zero. A non-zero transaction sequence in
this position suggests possible data loss and is cause for a file to be rejected.
• Each subsequent transaction in the group has a sequence number incremented by
one from that of the preceding transaction. An increase of more or less than one
suggests possible data loss and is cause for a file to be rejected.
3.2 - Record Sequence (validation rule “B”)
• A number is allocated to each detail or information record within a transaction, and is
used to ensure the integrity (presence) of the records in the transaction set.
• The record sequence in a transaction record must be zero. A non-zero record
sequence in a transaction record suggests an error in the program that created the
file and is cause for a file to be rejected.
• The first detail record following a transaction record must have a record sequence of
one.
• Each detail record has a record sequence that is incremented by one from the
preceding detail record, regardless of the record type. An increase of more or less
than one suggests possible data loss and is cause for a file to be rejected.
3.3 - Reference Identifier (validation rule “C”)
• A reference identifier must be assigned to all transaction and detail records where the
layout specifies.
• A reference identifier must be unique to the submitter, across all distributions to all
recipients.
• The construction and content of a reference identifier is entirely the responsibility of
the submitter.
• When a reference identifier is provided, the submitter must be able to use it to
uniquely refer to the original source of the information.
CRD09-1005R4 16/80