Fees framework for members appointed to bodies in which the ...

CO (09) 5
52 Where an annual fee is paid, it is usual practice for the chair, and the deputy chair, where one
is appointed, to have responsibility for chairing one or more sub-committees. No additional
fee is payable to the chair and deputy chair for chairing sub-committees. Where there are
sub-committees that are not chaired by either the chair or deputy chair, then an additional
10% of the member’s rate may be paid to one other member with responsibility for chairing
a sub-committee. This does not apply to the three District Health Board statutory advisory
committees because additional fees are paid to members of those committees (paragraphs 28
and 93 refer). Any case for further additional payments for chairing sub-committees must be
treated as an exception to the Framework (see section E).
One person committees
53 Where an individual member constitutes a committee and there are decision-making or
recommendatory powers, that member should receive the rate applicable to the chair of a
body at that level.
Payments to public servants/State servants/employees of Crown bodies appointed to bodies
54 Public servants are not generally appointed to statutory boards and other public bodies,
although Cabinet has recognised that there may be circumstances in which such
appointments, properly managed, can be justified. Cabinet Office Circular CO (02) 5
provides advice about the appointment of Public Servants to statutory boards.
55 The following paragraphs provide advice about the payment of fees to public servants, state
servants and employees of Crown bodies in the special circumstances where they are
appointed to a Crown body. They may be appointed in their own right, they may be
ex officio (someone who has a right because of an office held) or they may be otherwise
appointed as representatives of their department.
56 An underlying principle is that public and state servants and employees of Crown bodies are
able to do their primary job unhindered and without detriment to the public interest. They
must not be double-paid for their job and their appointment to a Crown body.
Public servants/State servants as ex officio members of bodies
57 Public Servants may be appointed to statutory bodies in an ex officio capacity. Cabinet has
agreed, however, that as a general policy, public servants will not be appointed as ex officio
members of Crown entity boards.
58 Where any such exceptional appointments are permitted by a body’s enabling Act, the
representative continues to receive his/her ordinary pay (or may represent the department or
Crown body on a voluntary basis), and is not paid a daily or annualised fee for participating.
Where there are out of pocket expenses such as airfares or accommodation, these should be
reimbursed on the same basis as for other members of the board. Public and state servants
must not profit financially from their involvement as an ex officio member of a board.
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