Fees framework for members appointed to bodies in which the ...

CO (09) 5
Section E
Operating outside the parameters of the framework/exceptions to the
framework
106 Operating outside the parameters of the Framework includes situations where it is proposed
to:
• pay fees above the levels set in the fee scales;
• significantly increase existing fees (even within the applicable fee range);
• use alternative methods for paying or setting fees (for example, payment of a base
honorarium plus a fee for additional services, Crown bodies setting their own fees from a
total pool, a full time fee);
• make additional payments for work in excess of the ordinary demands on body members;
• make additional payments to chairs of sub-committees (see paragraphs 49 – 52).
107 Department or parent statutory entity advisers should contact the SSC prior to preparing
papers for Ministers for advice on the consultation process and the necessary information
required for a proposed exception.
108 Where Ministers, departments or other fee-setting authorities believe there is a case to
operate outside the parameters of the Framework set out in this circular (except where
proposed fees are below the Framework fee ranges), they must consult with the Minister of
State Services. Proposals to pay fees outside the parameters of the Framework range should
first be discussed with the SSC.
109 The details required to justify an exception to the Framework include the classification of the
body, the existing fee levels (if applicable), the fee setting authority, and the reason for
seeking an exception.
110 A compelling case is required to support the payment of fees above the levels set in the fee
scales. Justification should include evidence of an adequate, robust and appropriate selection
process and consideration of potential candidates, any difficulties in recruitment or retention,
and/or particular skills and expertise that are required for a specific task. Further advice is
available from the SSC.
111 Where the responsible Minister and the Minister of State Services agree that a proposed
exception is:
• minor (including but not limited to):
- where an additional payment is indicated for specified additional work;
- or where the additional cost involved in an exception is small;
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