Fees framework for members appointed to bodies in which the ...

CO (09) 5
7 Where it would not be reasonable to travel by public transport, and the member uses their
own motor vehicle to travel on official business, a mileage rate is payable. The schedule of
motor vehicle mileage follows.
8 The motor vehicle reimbursing rates reflect the rates currently used by Inland Revenue.
There are three methods of calculating the allowance. These are:
The standard rates
9 It is anticipated that this formula will be the most appropriate for most members of statutory
bodies. It should be used where:
• it is not possible to estimate annual average total running;
• where the vehicle is not used almost exclusively for work purposes; and
• where the total work-related travel is relatively small.
The flat rate formula
Motor vehicles annual work-related kms
1 to 3,000 km 62 cents per km
3,001 km and over 19 cents for each km over 3,000
Motorcycles annual work-related kms
1 to 3,000km 31 cents per km
3,001 km and over 10 cents for each km over 3,000
10 This method should be used where:
• it is possible to estimate an annual average total running;
• where the vehicle is not used almost exclusively for work purposes; and
• where the total work-related travel is relatively small.
Motor vehicles - flat rate
Motorcycles - flat rate
28 cents per km
14.5 cents per km
11 The flat rate for motor cars is based on an annual average total running of 15,000 kilometres
per annum (12,000 private running and 3,000 kms work related). The flat rate of 28 cents
per kilometre has been calculated as follows:
3,000 kms x 62 cents = $1,860.00
12,000 kms x 19 cents = $2,280.00
$4,140.00 ÷ 15,000 kms
= 27.6 cents
Rounded to 28 cents per kilometre
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