Report - London Borough of Hillingdon
Report - London Borough of Hillingdon
Report - London Borough of Hillingdon
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
SOCIAL SERVICES BUDGET MONITORING 1996/97 ITEM 38<br />
Contact Officers: Dawn Warwick / Rodney D’Costa<br />
Telephone: 01895 250393 / 01895 250398<br />
SUMMARY<br />
This report provides:<br />
• The latest projected budget outturn for 1996/97.<br />
• The overall financial position facing the Council for 1997/98.<br />
• The pressures facing the Committee’s budget for 1997/98.<br />
• Action taken and further possible options to reduce the Committee’s budget<br />
pressures for 1997/98.<br />
RECOMMENDATIONS<br />
It is recommended that Members:<br />
1. Authorise <strong>of</strong>ficers to take all practical steps to ensure that the projected<br />
overspend against budget provision is reduced to the absolute minimum.<br />
2. In accordance with the decisions <strong>of</strong> Finance and Property Sub Committee,<br />
agree urgent action to eliminate the 1997 / 98 financial pressures to enable<br />
budgets to be managed within the rolled forward base budget.<br />
3. Instruct <strong>of</strong>ficers to report to the next cycle the implications for Social Services<br />
<strong>of</strong> the voluntary redundancy programme.<br />
INFORMATION<br />
1996/97 Position<br />
38.1 The latest projected outturn for the year is set out in Appendix A.<br />
38.2 There is a current projected overspend between the range £1.734m and £2.181m.<br />
Appendix B provides the detail on the projected variances listed in Appendix A.<br />
38.3 Overspends on salaries and wages and under-recovery <strong>of</strong> income have been based<br />
on a straight-line projection <strong>of</strong> actuals and therefore reflect an assumption <strong>of</strong> an unchanged<br />
pattern <strong>of</strong> activity between now and the end <strong>of</strong> the financial year.<br />
38.4 The projected overspend at Month 5 was £1.5m.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 1
38.5 A series <strong>of</strong> measures have been introduced which has reduced the overall projected<br />
overspend and improved the systems <strong>of</strong> budget management and control throughout the<br />
department.<br />
• Cost efficiency measures - for example, management action in Home Care has<br />
resulted in a drop in the projected overspend from £496,000 to £370-£400,000.<br />
• Significant one-<strong>of</strong>f planned savings - these have been actioned in Older People’s<br />
Services (£200,000); Special Transitional Grant (STG) (£700,000); and emergency<br />
austerity/economy measures by individual managers (£209,000). Under the rules <strong>of</strong><br />
Community Care Grant funding, the STG saving has been utilised to <strong>of</strong>fset<br />
Community Care pressures e.g. Home Care.<br />
• Looked after children - a policy <strong>of</strong> moving young people to more independent<br />
accommodation, where appropriate, is realising benefits in terms <strong>of</strong> reduced care<br />
package costs as well maximising the potential for claiming Housing Benefit. In<br />
addition action has been taken to improve budgetary control that comes under the<br />
delegated responsibility <strong>of</strong> service managers.<br />
• Income strategy - due to report its findings in late January, a time-limited group has<br />
been set up to examine ways <strong>of</strong> maximising income within the overall principles <strong>of</strong><br />
the Council’s anti-poverty strategy.<br />
• Health Authority funding - negotiations with <strong>Hillingdon</strong> Health Authority are underway<br />
to ensure that services provided by Social Services on behalf <strong>of</strong> Health are mutually<br />
agreed and that funding is on the basis <strong>of</strong> actual cost incurred by this Department.<br />
• Scrutiny <strong>of</strong> budgets - the Department is undertaking a continuous process <strong>of</strong><br />
reviewing its budgets which has resulted in £456,000 savings toward the corporate<br />
5% savings exercise plus £209,000 one-<strong>of</strong>f Austerity/Economy savings by individual<br />
managers. It should be noted, however, that <strong>of</strong> the £670,000 savings in 1996/97 that<br />
Social Services were expected to find as part <strong>of</strong> the 5% strategy there is an amount<br />
<strong>of</strong> £214,000 which was not achieved.<br />
• Budgetary Control - specific assistance with local budget monitoring plus centralised<br />
systems and training have been introduced to strengthen budgetary control and<br />
highlight and formalise the accountabilities for delegated budget management.<br />
The Council’s Overall Financial Position, 1997/98<br />
38.6 As reported by the Director <strong>of</strong> Finance to the Finance and Property Sub-Committee,<br />
16/12/96, there is a 1997/98 funding gap <strong>of</strong> £6.8m. This figure assumes that all<br />
committees will have resolved their overspend problems. Social Services faces a number<br />
<strong>of</strong> budget pressures in 1997/98 which, in part, are related to the projected overspend in<br />
the current year.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 2
38.7 Overall, taking into consideration the £6.8m funding gap and the current anticipated<br />
budget pressures, if no further expenditure reductions are made the Council’s budget gap<br />
in 1997/98 will be above £10m. It is unlikely that the Council will be able to set a balanced<br />
budget for 1997/98 without service cuts and job losses. Whilst short term or one-<strong>of</strong>f<br />
measures will help, these will not address the Council’s underlying/structural budget<br />
problem.<br />
SOCIAL SERVICES BUDGET 1997/98<br />
38.8 The Social Services budget pressures for 1997/98 total approximately £4.4m are set<br />
out in Table 1. Further detail is provided in Appendix C.<br />
Table 1 Social Services Budget Pressures 1997/98<br />
A. Staffing<br />
1. Shortfall in staffing budgets compared to staffing establishment identified by managers<br />
2. Cost <strong>of</strong> implementing Career Progression (to be confirmed)<br />
3. On going revenue effect <strong>of</strong> enhancement to pensions<br />
B. Operational<br />
Children & Families:<br />
1. Private & Voluntary provision (OBP)<br />
2. Fostering & Adoption - Mainstream<br />
3. Fostering & Adoption - Refugee Children<br />
4. Middlesex Lodge (residual) income budget<br />
£m<br />
1.0<br />
0.260<br />
0.055<br />
1.1<br />
0.8<br />
0.2<br />
0.062<br />
C. Other<br />
1. Under achievement on Departmental income budgets (excluding Home Care)<br />
2. Slippage on 5% savings exercise<br />
0.3<br />
0.595<br />
Total 4.372<br />
Options to reduce Budget Pressures 1997/98<br />
38.9 In the light <strong>of</strong> earlier comments about the need for individual service committees to<br />
resolve potential budget pressures as well as the further action that is necessary to bridge<br />
the overall funding gap <strong>of</strong> £6.8m, it cannot be stressed enough that urgent action needs to<br />
be taken to address structural budget problems. It is difficult to avoid the conclusion that<br />
service reductions and job losses will be inevitable.<br />
38.10 Options to reduce the budget pressures for 1997/98 across Adults, Children’s and<br />
Support Services amount to approximately £1.998m attached as Schedule 1. These<br />
figures will need to be revised once the cost <strong>of</strong> staff relocations has been determined.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 3
38.11 These include staff rationalisation and management reorganisation. Given current<br />
Council Policy, it is assumed that these options will be achieved through voluntary<br />
redundancies and natural wastage. It must be noted, however, that the options relating to<br />
staff savings are based on a theoretical implementation date <strong>of</strong> 1st April 1997, to illustrate<br />
the full year effect. Actual savings will need to be reduced pro-rata. It should also be noted<br />
that at this stage, it is too early to assess the impact <strong>of</strong> any voluntary redundancies on<br />
services and that it will be extremely difficult to implement any reorganisation through<br />
voluntary redundancy alone. Progress on implementing voluntary redundancies will be<br />
reported to the next cycle.<br />
38.12 Even if the full £1.998m were to be achieved in 1997/98, there would remain an<br />
overall shortfall <strong>of</strong> £2.67m <strong>of</strong> the £4.4m.<br />
Further work in progress<br />
38.13 Further work to reduce the shortfall is underway including examining the further<br />
potential for maximising Community Care Grant monies and further potential savings in<br />
Children’s Provider Services<br />
38.14 Members are advised that the further £2.67m budget reductions cannot be<br />
achieved without sizeable service reductions. A £2m cut in service would equate to a 40%<br />
reduction in the capacity <strong>of</strong> the Home Care Service with a loss <strong>of</strong> 156 Home Care jobs<br />
and a loss <strong>of</strong> service to 560 service users or the closure <strong>of</strong> 11 day service units with a loss<br />
<strong>of</strong> 83 jobs and 447 places for service users.<br />
38.15 In accordance with the recommendations <strong>of</strong> the Finance and Property Sub<br />
Committee on 16th December 1996, Members are invited to consider the options for<br />
budget reductions and if not supported, to identify alternative options in order to achieve a<br />
balanced budget.<br />
BACKGROUND DOCUMENTS<br />
SSC 21/6/96 & 17/9/96 Revenue Monitoring <strong>Report</strong>s<br />
Finance & Property Sub-Committee 16/12/96, Item 1<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 4
SOCIAL SERVICES CAPITAL PROGRAMME 1996/97<br />
PERIOD 9 MONITORING<br />
ITEM 39<br />
Contact Officer: Rodney D’Costa / Dave Hardman<br />
Telephone: 01895 250398 / 01895 250876<br />
SUMMARY<br />
This report provides an update on the 1996/97 Capital Programme at period 9,<br />
December 1996.<br />
RECOMMENDATIONS<br />
1. That the Committee notes the progress on the 1996/97 programme.<br />
2. That the Committee notes the two year programme for 1996/97 and 1997/98<br />
3. That the Committee notes the addition <strong>of</strong> following items to the programme:-<br />
• the reprovision <strong>of</strong> Colham Green Day Services<br />
• the reprovision <strong>of</strong> Acol Crescent Special Needs Day Services<br />
• the installation <strong>of</strong> a lift at Hatton Grove<br />
INFORMATION<br />
39.1 The programme for 1996/97 to 1998/99 is set out in appendix A<br />
• Work commenced on The Burroughs at the end <strong>of</strong> September and is on target for<br />
completion by the end <strong>of</strong> March 1997.<br />
• The residential home for people with multiple disabilities, in Yiewsley Communal<br />
Gardens, was opened on 7th October 1996.<br />
• The Willowtree Lane Resource Centre has been on hold for some time pending<br />
finalisation <strong>of</strong> the funding arrangements. The project is unlikely to go ahead in the near<br />
future. The capital funds have therefore been redeployed to areas where resources are<br />
more immediately required.<br />
• The funding for the refurbishment <strong>of</strong> Mountbatten House, and the feasibility studies on<br />
Ryefield and Whitby Dene, have also been deferred pending the outcome <strong>of</strong> the Older<br />
Persons Strategy and the Council’s overall decision on its Capital Programme for the<br />
coming year.<br />
• Planning for the Respite Care Unit for Asian older people is now well advanced.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 14
• Work commenced on the development <strong>of</strong> the Hostel for unaccompanied asylum<br />
seeking young people, and is on target for completion by May 1997.<br />
• The maintenance programme is well underway.<br />
• The ro<strong>of</strong> at Honeycr<strong>of</strong>t Day Centre requires total replacement and is therefore the<br />
subject <strong>of</strong> an additional bid for 1997/98.<br />
• The Health and Safety contingency in the programme is £36,000. The Department has<br />
recently introduced a Health and Safety monitoring system (CHASE), and, in addition, is<br />
currently undertaking risk assessments at all <strong>of</strong>fice premises. These should identify<br />
priority areas <strong>of</strong> expenditure against this budget.<br />
39.2 Three items have been added to the programme, two <strong>of</strong> which are externally funded<br />
(nos. 2 and 3):<br />
1. The reprovision <strong>of</strong> Colham Green Day Services is being funded from capital<br />
replacement regulations from £1 million capital receipt that will be received from the<br />
disposal <strong>of</strong> Stockley Colham site.<br />
2. The reprovision <strong>of</strong> Acol Crescent Day Centre is being funded from Health Authority<br />
sources.<br />
3. The installation <strong>of</strong> a lift at Hatton Grove is being funded from balances in the externally<br />
funded budget, from Health, for people with learning disabilities.<br />
Director <strong>of</strong> Finance Comments<br />
39.3 The Director <strong>of</strong> Finance has been involved in the production <strong>of</strong> this report.<br />
The report covers the position on the currently committed programme for the Committee in<br />
the light <strong>of</strong> Government decisions on resources available to the Council for new capital<br />
projects next year. The Policy Committee will be considering the overall position for the<br />
programme, and the implications for this Committee will be reported to the next meeting<br />
as part <strong>of</strong> the regular report on the Capital Programme.<br />
Equal Opportunities<br />
39.4 The progress in planning for the respite care for Asian older people is a welcome<br />
step. It reflects Social Services commitment to address unmet needs for ethnic minority<br />
groups.<br />
39.5 The proposed programmes for improving services for people with multiple<br />
disabilities demonstrates Social Services commitment to the <strong>Borough</strong>’s residents with<br />
multiple disabilities.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 15
39.6 The proposal to develop a hostel for unaccompanied Asylum Seeking young people<br />
is a demonstration <strong>of</strong> the Council’s commitment to this highly vulnerable service user<br />
group.<br />
BACKGROUND DOCUMENTS<br />
Capital Programme working files<br />
Social Services Property Strategy - June and September 1996<br />
Social Services Plans - June 1996<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 16
LOOKED AFTER CHILDREN - EFFECT ON BUDGET<br />
PROJECTION<br />
ITEM 40<br />
Contact Officer: Julie Capaldi<br />
Telephone: 01895 250527<br />
SUMMARY<br />
This report provides an update on the number <strong>of</strong> children and young people who are<br />
Looked After by the <strong>London</strong> <strong>Borough</strong> <strong>of</strong> <strong>Hillingdon</strong>. The budget pressures which have<br />
been identified and the action being taken to address the overspend.<br />
RECOMMENDATIONS<br />
1. That the Committee notes the action taken to reduce the number <strong>of</strong> Looked<br />
After children aged 16 and over.<br />
2. That the Committee endorses the further action proposed.<br />
BACKGROUND<br />
40.1 The report to Committee in September 1996 indicated that there were 352 Looked<br />
After Children and the main budget pressures arising from the care <strong>of</strong> the children was in<br />
the Private and Voluntary Sector residential placements budget.<br />
40.2 A further budget pressure for this financial year has been identified in the Foster<br />
Placement and Refugee budgets. The pressure had not been identified at the time and<br />
therefore was not reported to Committee in September.<br />
40.3 The reasons for the increase in the number <strong>of</strong> Looked After children were explained<br />
in the September Committee report. The reasons for the pressure on the Fostering and<br />
Refugee budgets are explained by the increase in Looked After children, together with a<br />
lack <strong>of</strong> clear policy and appropriate resources for young people aged 16 and over.<br />
Current Numbers Of Looked After Children:<br />
40.4 The overall number <strong>of</strong> Looked After children has reduced from 352 in September<br />
1996 to 272 in December 1996. This is a decrease <strong>of</strong> 22% (see appendices A & B).<br />
40.5 The reduction in numbers is due to the following:-<br />
• Consistent decision making in a panel forum with services managers, chaired by the<br />
Head <strong>of</strong> Service.<br />
• Implementation <strong>of</strong> the 16+ policy which means that young people are not Looked After<br />
unless it would otherwise be seriously detrimental to their welfare.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 20
• A reduction in the number <strong>of</strong> unaccompanied asylum seeking young people arriving at<br />
Heathrow Airport and seeking assistance from the <strong>London</strong> <strong>Borough</strong> <strong>of</strong> <strong>Hillingdon</strong>.<br />
• An improved information system which accurately records and collates the numbers,<br />
ages and placements <strong>of</strong> children.<br />
Support To Young People Aged 16+<br />
40.6 There are currently 50 young people receiving support under Section 17 or Section<br />
24 <strong>of</strong> the Children’s Act. These are young people who need either:<br />
(a)<br />
Assistance with accommodation, benefits, employment but do not need looking<br />
after (Section 17).<br />
(b) Assistance with independent living having left Local Authority care (Section 24).<br />
40.7 It is recognised that young people aged 16 and over who have contact with Social<br />
Services require a different and more creative approach than that provided by traditional<br />
social work. It is planned to create a specialist team in the Spring <strong>of</strong> 1997 to more<br />
effectively meet the needs <strong>of</strong> young people. In the meantime a temporary team, named<br />
Project 16+, is in place to expedite the appropriate moves to independence <strong>of</strong> young<br />
people.<br />
40.8 In all services for children and young people it is vital to recognise the inherent value<br />
judgements which influence our assessment <strong>of</strong> individuals and groups and to strive<br />
towards an equitable service provision. The 16+ Policy aims to help Social Services<br />
make progress on this by ensuring that young people aged 16-18 receive an assessment<br />
and appropriate services which take into account the possible needs <strong>of</strong> their age group.<br />
This includes how young people may be helped to achieve or maintain independence and<br />
maximise access to housing, training, employment and social networks. The policy<br />
facilitates an approach which recognises that whilst there are common features <strong>of</strong> need<br />
amongst young people aged 16+, it should not be assumed that all individuals should<br />
receive the same service. For instance, that all young people who are asylum seekers<br />
should be looked after by the Local Authority rather than allowing them to receive the level<br />
<strong>of</strong> support which will enable them to function effectively in society.<br />
Action Plan<br />
40.9 The attached Action Plan (appendix C) sets out action to address the projected<br />
overspend in the Children & Families Division. An update report on the Action will be<br />
tabled at Committee in order to present the most recent position.<br />
40.10 The move on accommodation (appendix D) details the current and future<br />
accommodation for young people aged 16+. This is one <strong>of</strong> the most significant<br />
components in achieving both appropriate services and a balanced budget in the future.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 21
Director <strong>of</strong> Finance Comments<br />
As noted in the Revenue Monitoring <strong>Report</strong> reported to this cycle, the cost <strong>of</strong> Looked After<br />
Children / Young People has been a significant factor that has contributed to the projected<br />
budget overspend for Social Services in the current year as well as making up a large<br />
element <strong>of</strong> the budget pressures for 1997/98.<br />
The report also outlines action to improve budgetary control that comes under the<br />
delegated responsibility <strong>of</strong> service managers plus progress on moving children / young<br />
people from (expensive) Looked After accommodation to (cheaper) more independent<br />
accommodation which are additionally attractive as they maximise the potential for<br />
claiming Housing Benefit. The implementation <strong>of</strong> these action points is essential in order<br />
to reduce the budget overspend in the current year and pressures identified for next year.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 22
ADULT ASYLUM SEEKERS -<br />
IMPLICATIONS FOR HILLINGDON COUNCIL<br />
ITEM 41<br />
Contact Officer: Howard Stapleton<br />
Telephone: 01895 622424<br />
SUMMARY<br />
This report highlights the needs <strong>of</strong> people seeking asylum in the United Kingdom, who<br />
have been denied Housing and Welfare Benefits since the introduction <strong>of</strong> the Asylum and<br />
Immigration Act 1996 and the potential impact upon <strong>Hillingdon</strong> Social Services<br />
Department.<br />
RECOMMENDATIONS<br />
1. That members note the effect <strong>of</strong> the legislative changes on Asylum Seekers<br />
and the Social Services response to the Collin’s judgment.<br />
2. That members understand the possible financial implications upon Social<br />
Services’ budgets at a time <strong>of</strong> considerable financial pressure.<br />
3. That this report be referred to the Community Development Sub Committee for<br />
information.<br />
INFORMATION<br />
41.1 The Asylum and Immigration Act 1996 became law in July 1996. The implications <strong>of</strong><br />
this Act are that persons entering the UK who wished to register as seeking asylum are<br />
required to register at their port <strong>of</strong> entry at the time <strong>of</strong> arrival. Failure to do so invalidates a<br />
person’s application for welfare benefits from the Department <strong>of</strong> Social Security and<br />
assistance with housing from the Local Authority.<br />
41.2 The consequence <strong>of</strong> this will mean an unregistered Asylum Seeker will become<br />
destitute - without accommodation, food or funds.<br />
41.3 Four asylum seekers, with the aid <strong>of</strong> the Refugee Council, took their respective Local<br />
Authorities to Court, claiming that Local Authorities had a duty under the National<br />
Assistance Act 1948, section 21, to provide for this group <strong>of</strong> people. In October, Judge<br />
Collins found in the asylum seekers’ favour. The Local Authorities concerned have<br />
appealed against this decision and the matter is due to return to Court in January 1997.<br />
41.4 Local Authorities have responded to the judgment in different ways. Initially, some<br />
Authorities, notwithstanding the Collins’ judgment, continued to <strong>of</strong>fer no assistance. Others<br />
<strong>of</strong>fered financial assistance toward accommodation only with a daily or weekly cash<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 29
payment for food; others agreed to pay for half-board in guest houses/hotels. Finally, some<br />
Local Authorities have commissioned buildings which were un-used residential<br />
establishments as ‘hostels’ or have opened part <strong>of</strong> a Dining Centre for asylum seekers to<br />
obtain a daily meal.<br />
41.5 On the 26th November, The Secretary State for Health responded to a Parliamentary<br />
Question by saying that he intended to make special funds available to Local Authorities to<br />
enable them to support adult asylum seekers refused assistance under the Asylum &<br />
Immigration Act 1996. The extent <strong>of</strong> that assistance to Local Authorities is not yet known.<br />
41.6 Advice from Legal Services and the Department <strong>of</strong> Health, is that cash payments to<br />
asylum seekers by Local Authorities are ultra vires. In effect, Local Authorities are<br />
prevented from providing cash to asylum seekers, but can provide accommodation and<br />
food. It is known that some Authorities continue to give cash on a regular basis to enable<br />
asylum seekers to undertake their own shopping for food and essential toiletries.<br />
<strong>Hillingdon</strong>’s Response<br />
41.7 A lead <strong>of</strong>ficer from Social Services has been nominated. His task is to:-<br />
i) form a small team <strong>of</strong> staff from existing resources which will assess those<br />
people, including their eligibility for assistance<br />
ii) produce an operational policy document<br />
iii) manage a designated budget drawn from existing resources<br />
iv) liaise fully with colleagues in Housing, Health and the voluntary organisations<br />
and seek their assistance where possible<br />
v) advise the Director on a periodic basis on the degree <strong>of</strong> need which emerges and<br />
the budgetary implications<br />
Budget<br />
41.8 The medium to long term impact on the Social Services budget cannot be gauged.<br />
Of the 20 people who have sought assistance, 2 have been assessed as eligible.<br />
41.9 Some inner and East <strong>London</strong> Authorities have over 100 Adult Asylum Seekers<br />
claiming assistance from Social Services. As a rough predictor <strong>of</strong> cost implications, a<br />
reasonable estimate is that Bed, Breakfast and Evening Meal can be obtained in<br />
<strong>Hillingdon</strong> for approximately £20/night. An individual would also have essential toiletry<br />
needs and may need a meal/refreshment at lunchtimes, approximately £10/week.<br />
At a conservative estimate, the figure <strong>of</strong> £150/week or £8,000/year per asylum seeker<br />
emerges and, as mentioned above, the level <strong>of</strong> financial assistance to Local Authorities by<br />
the Department <strong>of</strong> Health is not yet known.<br />
41.10 Many asylum seekers will have lived with friends in this country and would wish to<br />
continue so to do, but their hosts feel unable to support them indefinitely without financial<br />
assistance. Rather than see the person evicted and then need to be accommodated in<br />
B&B accommodation, it is more appropriated to make a payment to the family<br />
accommodating the asylum seeker.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 30
41.11 It is impossible to gauge the financial demand upon the Department at this stage.<br />
Any payments currently made will be from existing resources and the hope must be that<br />
Central Government remuneration will fully cover the expense. Any shortfall will have to be<br />
borne by an already over-committed budget.<br />
Equal Opportunities<br />
41.12 Staff involved in assessing and assisting adult asylum seekers are aware <strong>of</strong> the<br />
trauma and distress which many will have experienced in their home country. Support will<br />
be provided sensitively and will aim to direct asylum seekers toward any support groups<br />
where by they can receive support from others who have had similar experiences. Staff<br />
will also be aware <strong>of</strong> language difficulties and will develop a sound relationship with local<br />
interpreting facilities.<br />
CONCLUSION<br />
41.13 The responsibility for this group <strong>of</strong> adults has come to Local Authorities with very<br />
little warning and no defined resource allocation. Practice still varies from one Local<br />
Authority to another in how need is met and there remains a legal uncertainty as to<br />
whether, ultimately, Local Authorities do have a duty toward this group <strong>of</strong> people: it may be<br />
that the Appeal Court will find that no such duty exists or, alternatively, Central Government<br />
will seek to amend the law.<br />
Director <strong>of</strong> Finance Comments<br />
As indicated in the report, it is not yet possible to quantify the numbers and therefore<br />
overall cost <strong>of</strong> providing assistance to adult asylum seekers. Funding from existing<br />
resources has been identified which would otherwise have been used for one-<strong>of</strong>f purposes<br />
including planned savings towards the projected budget overspend faced by the<br />
Department in the current year. The Government has indicated that financial assistance<br />
will be provided to local authorities for this specific purpose, however, details <strong>of</strong> the<br />
amount and conditions are not yet known.<br />
BACKGROUND DOCUMENTS<br />
None.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 31
A STRATEGY FOR ADULT MENTAL HEALTH SERVICES<br />
IN HILLINGDON<br />
ITEM 42<br />
Contact Officer: Howard Stapleton<br />
Telephone: 01895 622424<br />
SUMMARY<br />
This full and wide ranging report has been jointly produced by <strong>Hillingdon</strong> Health Authority<br />
and Social Services Department. It reviews services that currently exist in <strong>Hillingdon</strong> for<br />
Adults with mental health problems and sets out proposals for future service developments<br />
over the next five years. A copy <strong>of</strong> the full document has been circulated to Members <strong>of</strong> the<br />
Committee only.<br />
RECOMMENDATION<br />
1. That members endorse the document and note the partnership which exists<br />
between Health, Social Services and the Voluntary sector in service delivery and<br />
planning.<br />
2. That members acknowledge the positive input <strong>of</strong> Social Services mental health<br />
staff at a time <strong>of</strong> increasing demand and pressures upon front line services.<br />
INFORMATION<br />
42.1 The move towards more community based provision <strong>of</strong> mental health services began<br />
in <strong>Hillingdon</strong> during the 1980’s.<br />
42.2 Multi-agency Community Mental Health Teams were established and are located at<br />
the two Mental Health Resource Centres, The Pembroke Centre and at the recently<br />
opened Mead House.<br />
42.3 A third community team has been established for the South West <strong>of</strong> the <strong>Borough</strong> and<br />
it is intended to obtain a permanent location during 1997.<br />
42.4. It is necessary to look periodically at how services are being delivered, to whom,<br />
and to plan ahead for future needs. The draft Mental Health Strategy sets out the<br />
framework for this review in <strong>Hillingdon</strong>.<br />
42.5 A positive report from the District Auditor on mental health provision in <strong>Hillingdon</strong><br />
was reported to the last Committee. The strategy document has taken on board the Audit<br />
recommendations including those relating to service improvements.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 32
42.6 The draft Strategy for Mental Health must be seen within the national context. Whilst<br />
both Health and Social Services are committed to working with people with mental health<br />
problems - they do work to different priorities.<br />
42.7 Social Services is required to target its resources at people with serious and<br />
enduring mental health problems, whereas health services also have responsibilities to<br />
people with less severe mental problems.<br />
42.8 The Department <strong>of</strong> Health advice on how Mental Health Services should be delivered<br />
commends a range <strong>of</strong> approaches including Community Mental Health Teams, Community<br />
Resource Centres and Primary Care/GP led teams. The challenge locally is to translate<br />
the advice into local, accessible and well managed services.<br />
42.9 A Green Paper is due for publication early in 1997, it will present options for the<br />
future <strong>of</strong> Mental Health Services. It is anticipated more information will be available by the<br />
next cycle and this will be reported to Committee with the outcome <strong>of</strong> the consultation on<br />
the draft strategy.<br />
42.10 A further area is the role <strong>of</strong> the fund holding GP who can purchase services directly<br />
from the <strong>Hillingdon</strong> Hospital Trust. Again, this presents challenges if services are to be<br />
comprehensive and co-ordinated.<br />
42.11 The Strategy sets out the services <strong>of</strong>fered locally, jointly and by individual agencies.<br />
Inevitably, the bulk <strong>of</strong> provision is provided by Health Services.<br />
42.12 The resource allocation across Health and the Local Authority reflects the<br />
government’s intention that Health Providers be the main suppliers <strong>of</strong> mental health care.<br />
42.13 Appendix 1 summarises the contents <strong>of</strong> the draft by chapter<br />
42.14 500 copies <strong>of</strong> the Mental Health Strategy document will be produced. During<br />
January 1997, a meeting will take place involving Social Services, <strong>Hillingdon</strong> Health<br />
Authority, Community Health Council, voluntary organisations and other key agencies to<br />
agree a programme <strong>of</strong> open consultation sessions during February and March whereby<br />
any interested individuals or agencies can meet and discuss the document.<br />
42.15 It is also intended to set up a ‘stake-holder’ group, made up <strong>of</strong> service users, carers<br />
and voluntary organisations which will meet quarterly and ensure that commitments and<br />
timescales made in the document are adhered to by the respective agencies.<br />
CONCLUSION<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 33
42.16 The Strategy was recently presented to the <strong>Hillingdon</strong> Health Authority Management<br />
Board on 28th November 1996 and welcomed as the vision for the next 5 years.<br />
42.17 Social Services welcome the closer working and operational arrangements that<br />
have occurred with Health over the past 5 years and look forward to this partnership<br />
continuing.<br />
Financial Implications<br />
There will be a need to identify revenue and capital input into the proposed South West<br />
base for the Community Mental Health Team which will be Health funded. This sum is, as<br />
yet, unquantified. However, as a marker, Health contribute £50,000 annually as its<br />
contribution to the running costs <strong>of</strong> Mead House.<br />
Director <strong>of</strong> Finance Comments<br />
The proposed strategy will need to be contained within existing resources plus any<br />
specific external funding, for example the Health contribution for the South West based<br />
Mental Health Team.<br />
Equal Opportunities<br />
Both agencies are aware <strong>of</strong> the potential for double disadvantages for mentally ill people<br />
from Black and Asian communities. To address this issues, the staff in both the agencies<br />
work to ensure that the process <strong>of</strong> assessment and subsequent care plans reflect racially<br />
and culturally specific issues for this group <strong>of</strong> service users.<br />
BACKGROUND DOCUMENT<br />
‘A Strategy for Adult Mental Health Services in <strong>Hillingdon</strong> 1997-2001’<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 34
CHILDREN’S SERVICES PLAN 1997-2000 ITEM 43<br />
SUMMARY<br />
Contact Officer: Julie Capaldi / Cathy Bambrough<br />
Telephone: 01895 250527 / 0181 839 0039<br />
In March 1996 the Secretary <strong>of</strong> State for Health made an order under Section 17(4) <strong>of</strong> the<br />
Children Act 1989 requiring local authorities to develop Children’s Services Plans by<br />
April 1997. This report outlines the progress made in the development <strong>of</strong> the Plan and<br />
sets out a revised timetable for the production <strong>of</strong> the plan.<br />
RECOMMENDATIONS<br />
1. That the Committee notes the achievements made in the development <strong>of</strong> the<br />
Children’s Services Plan to date.<br />
2. That the Committee agrees the extended timescale proposed. This will enable<br />
greater consideration to be given to interagency priorities and planning, and allow<br />
a meaningful public consultation programme to take place.<br />
BACKGROUND<br />
43.1 The Children Act 1989 (Amendment) Children’s Services Planning Order made<br />
under Section 17(4) <strong>of</strong> the Children Act in March 1996 requires local authorities to assess<br />
the need for provision <strong>of</strong> services under Part III <strong>of</strong> the Act; to consult with various<br />
organisations in planning how the need will be met and to publish a plan.<br />
43.2 The Social Services Department is required to take a lead in the planning process.<br />
The plan should cover a three year period with minor reviews held annually and major<br />
reviews every three years.<br />
43.3 The Committee agreed the principles underpinning the plan, the areas <strong>of</strong> need<br />
prioritised for the first plan and the planning and consultation framework on 21st June<br />
1996.<br />
43.4 A Multi-agency Steering Group chaired by the Head <strong>of</strong> Service in Children’s<br />
Services was set up in February 1996. This group commissioned 7 Project Groups to<br />
consider the following areas <strong>of</strong> need.<br />
1. Children and Young People with mental health needs including those with emotional<br />
difficulties.<br />
2. Children and Young People at risk <strong>of</strong> social exclusion including young people who may<br />
be subject to criminal proceedings, those excluded from school and those with challenging<br />
behaviour.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 37
3. Children and Young People affected by or involved in substance misuse.<br />
4. Children under eight receiving day care services.<br />
5. Children and Young People with disabilities and long term health needs including those<br />
preparing for adulthood and children with special educational needs.<br />
6. Children and Young People looked after by the local authority including asylum seekers<br />
and refugees.<br />
7. Children and Young People in need <strong>of</strong> protection.<br />
Progress To Date<br />
43.5 The production <strong>of</strong> a multi-agency Children’s Services Plan is a complex and timeconsuming<br />
task requiring commitment and participation from all partner agencies<br />
including the Voluntary Sector. The demands made by the Children’s Services Plan have<br />
been additional to the existing workloads <strong>of</strong> all agencies, and have particularly impacted<br />
on Social Services which are required to lead the process.<br />
43.6 It is important to acknowledge the enthusiasm and commitment shown by those<br />
participating in the planning process, which is strengthened by a shared recognition that<br />
as the demands on all agencies are increased and resources reduced, more effective<br />
services can only be provided through closer collaboration, the elimination <strong>of</strong> overlaps and<br />
clearer priorities.<br />
43.7 There are difficulties for all agencies in developing a three year plan without knowing<br />
the full extent <strong>of</strong> likely budget limitations for this period, given that budgets are set on an<br />
annual basis.<br />
43.8 Multi-agency Project Groups have been set up to gain a clearer picture <strong>of</strong> need,<br />
existing services, gaps and overlaps in services and to make proposals for future action in<br />
relation to all <strong>of</strong> the areas outlined in .4 with the exception <strong>of</strong> Children Under Eight who<br />
have already been considered by the Day Care Review. Each reported their preliminary<br />
findings in November.<br />
43.9 Two multi-agency staff workshops were held in June, to provide staff with the<br />
opportunity to influence the planning process. Their views about existing services, and<br />
ideas for future action were collated and used by the Project Groups to shape the plan.<br />
43.10 A Seminar for the Voluntary Sector was held in June to provide organisations with<br />
the opportunity to influence the planning process. 97 voluntary organisations were<br />
identified and invited to this Seminar. The views expressed were collated and used by the<br />
Project Groups to shape the plan.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 38
43.11 A positive outcome from this Seminar was the Steering Group’s decision to include<br />
the needs <strong>of</strong> Young Carers as an area to be considered by the plan and a Project Group<br />
was convened, chaired by an <strong>of</strong>ficer from the Education Department to identify needs and<br />
plan for these young people.<br />
43.12 A second Voluntary Sector Seminar was held in October to enable <strong>of</strong>ficers chairing<br />
the Project Groups to inform the sector how their views had been considered in the<br />
planning process. A positive outcome from this Seminar has been the commitment to<br />
consider further the voluntary sector’s contribution to the broad area <strong>of</strong> Family Support.<br />
43.13 In September a competition for school aged children was launched to produce a<br />
logo for the plan. Unfortunately because other competitions for children’s drawing were<br />
taking place at the same time, no entries were received. The competition will be<br />
relaunched in the Spring Term.<br />
43.14 Project Groups have taken seriously the need to listen to the views <strong>of</strong> service users<br />
in the construction <strong>of</strong> the plan. The following activities have taken place and the outcomes<br />
are being used to influence the planning process.<br />
43.15 A Young Peoples Forum was held at the Compass Theatre in November. All young<br />
people between 12 - 18 who are looked after by the local authority were invited. We were<br />
fortunate in attracting both local and asylum seeking young people. The evening was<br />
hosted by non-operational Social Services staff and a member <strong>of</strong> staff from the Youth<br />
Service. The views <strong>of</strong> young people were canvassed about all agencies. A positive<br />
outcome was the young peoples desire to set up an ongoing group and the future for this is<br />
currently being considered. The views expressed by the young people are being collated<br />
and will be used by the Project Group working in this area.<br />
43.16 A survey was undertaken <strong>of</strong> parents and carers <strong>of</strong> children and young people with<br />
disabilities. Names were randomly selected from the Social Services Disability Register<br />
and included 17% representation from minority ethnic groups. All respondents were<br />
interviewed and their views canvassed about all agencies. The results <strong>of</strong> the survey were<br />
collated and used by the Project Group working in this area.<br />
43.17 Parents and Carers who had been involved in the Child Protection Procedures<br />
were randomly selected and interviewed by non-operational staff about their experiences<br />
<strong>of</strong> this process. Their views were fed into the group working in this area.<br />
43.18 The group working on substance misuse conducted two surveys, one with staff<br />
across Social Services and Education to determine the extent <strong>of</strong> training needs in this<br />
area. A second survey targeted young people under 18 to gauge both their level <strong>of</strong><br />
awareness and their existing use <strong>of</strong> non-prescribed substances. The information arising<br />
will shape the proposals in this area.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 39
REVISED TIMESCALE FOR CONSULTATION PROCESS<br />
43.19 The draft plan will need to be approved by the Boards and Committees <strong>of</strong> all<br />
participating agencies before public consultation can take place.<br />
43.20 The public consultation will take place through advertising public meetings in<br />
“<strong>Hillingdon</strong> People” and by inviting written responses to the document which will be made<br />
available in public places such as libraries.<br />
43.21 It is anticipated that the draft plan will be available for presentation to the June<br />
Social Services Committee, and that public consultation will take place during July and<br />
September. The final document being published November/December 1997.<br />
43.22 A £5000 budget for the publication <strong>of</strong> the plan has been identified.<br />
Director <strong>of</strong> Finance Comments<br />
43.23 As indicated in the report, the cost <strong>of</strong> producing the children’s services plan will be<br />
met from within existing resources.<br />
Equal Opportunities<br />
43.24 The principles for the planning process require that equalities issues and antidiscriminatory<br />
practice are considered integral to the planning and consultation process.<br />
CONCLUSIONS<br />
43.25 The process <strong>of</strong> developing <strong>Hillingdon</strong>’s first Children’s Services Plan has already<br />
provided increased opportunities for interagency collaboration and understanding <strong>of</strong><br />
Service Users’ needs and views.<br />
43.26 The extended timescale will provide more time for consideration to be given to the<br />
considerable work already undertaken by the Project Groups so that realistic priorities and<br />
plans can be made and a meaningful public consultation can take place.<br />
BACKGROUND DOCUMENTS<br />
Children Act 1989<br />
Children’s Services Planning : Guidance - Department <strong>of</strong> Health and Department for<br />
Education and Employment<br />
Social Services Committee <strong>Report</strong> Children’s Services Plan - 21st June 1996<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 40
ARRANGEMENT TO PROVIDE SHARED<br />
ACCOMMODATION FOR 45 YOUNG PEOPLE<br />
ITEM 44<br />
Contact Officer: Don McPhail<br />
Telephone: 01895 250410<br />
SUMMARY<br />
This report informs the Social Services Committee <strong>of</strong> the decision <strong>of</strong> the Urgency Sub-<br />
Committee on the 25.10.96 to enter into an agreement with a <strong>Hillingdon</strong> Housing<br />
Consortium Member to provide shared accommodation for 45 young people who have<br />
been looked after by the <strong>London</strong> <strong>Borough</strong> <strong>of</strong> <strong>Hillingdon</strong>.<br />
RECOMMENDATION<br />
That the Committee notes the decision <strong>of</strong> the Urgency Sub-Committee to enter<br />
into an agreement with a local Housing Association to provide shared<br />
accommodation for 45 young people and receives information on the progress <strong>of</strong><br />
the scheme.<br />
BACKGROUND<br />
44.1 The report to the Urgency Sub-Committee is attached (Appendix 1).<br />
44.2 A number <strong>of</strong> young people being looked after by <strong>Hillingdon</strong> Social Services have<br />
recently been identified as having the skills to live in more independent accommodation<br />
and move away from looked after accommodation.<br />
44.3 At the same time, it was also clear that the demand on the Housing Department to<br />
provide council tenancies through the Social A nomination process was greater than the<br />
supply <strong>of</strong> available tenancies.<br />
44.4 The Housing Department on behalf <strong>of</strong> the Social Services Department invited<br />
Housing Associations to bid for a contract to supply 15 houses to accommodate 45 young<br />
people by March, 1997. Two Housing Associations submitted bids.<br />
44.5 The Urgency Sub-Committee on the 25.10.96 agreed to pursue the bid from the<br />
Housing Association A.<br />
44.6 A contract with the Housing Association has been agreed.<br />
44.7 Urgent work has been undertaken within Social Services to identify and prepare<br />
young people for moving from a range <strong>of</strong> placements to the accommodation when this is<br />
made available.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 41
44.8 It is currently expected that six young people will be placed during December, a<br />
further twelve in January 1997, and the remaining thirty by March 1997.<br />
44.9 Standards for the continued support to these young people are being devised.<br />
Director <strong>of</strong> Finance Comments<br />
As reported in the Revenue Monitoring <strong>Report</strong>, the costs <strong>of</strong> Looked After Accommodation<br />
for Young People is expensive and has been a significant factor that has contributed to the<br />
projected budget overspend in Social Services. Proposals as contained in this report for<br />
moving young people to more independent accommodation are inherently cheaper as well<br />
as having the advantage to the Authority <strong>of</strong> maximising the potential for claiming Housing<br />
Benefit.<br />
BACKGROUND DOCUMENTS<br />
<strong>Report</strong> to Urgency Sub-Committee - 25 October 1996.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 42
GRANTING OF LEASE ON 1 AND 2 MERRIMANS ITEM 45<br />
SUMMARY<br />
Contact Officer: Dave Hardman<br />
Telephone: 01895 250876<br />
This report asks the Committee to grant a lease <strong>of</strong> 6 years, to a Member <strong>of</strong> the <strong>Hillingdon</strong><br />
Housing Consortium on numbers 1 and 2 Merrimans, for the purposes <strong>of</strong> providing 6 units<br />
<strong>of</strong> accommodation for young people aged 16 and over leaving care.<br />
RECOMMENDATIONS<br />
1. That the Committee notes the need to provide ’move on’ accommodation for<br />
looked after young people as part <strong>of</strong> the 16+ Young Persons strategy in the<br />
Social Services Department<br />
2. That the Committee notes that this is part <strong>of</strong> a range <strong>of</strong> proposals to provide<br />
more appropriate and much more cost effective accommodation for looked after<br />
young people<br />
3. That the Committee grants a lease <strong>of</strong> 6 years to the Housing Association on<br />
numbers 1 and 2 Merrimans in return for nomination rights on terms to be<br />
approved by the Head <strong>of</strong> the Property Services Agency<br />
4. That members agree that funding will be sought from the Housing Corporation<br />
but if unsuccessful <strong>of</strong>ficers seek to fund the project from the existing LAHAG<br />
Shortlife budget if sufficient funds exist.<br />
INFORMATION<br />
45.1 The Social Services Department currently has 99 looked after young people aged<br />
16 or over and has developed a strategy for moving these people on to more appropriate<br />
and more cost effective accommodation.<br />
45.2 A range <strong>of</strong> new schemes is coming on line over the next few months which will<br />
provide up to 100 units, but it is felt that a further 50 will be required.<br />
45.3 The units 1,2 and 3 Merrimans are located in West Drayton Road, <strong>Hillingdon</strong>.<br />
• 3 Merrimans is a respite care unit for people with a learning disability<br />
• 1 and 2 Merrimans are both 3 bedroom houses that are currently empty.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 47
45.4 1 Merrimans was a unit for children with a disability, which earlier this year moved to<br />
Copperfield Avenue<br />
45.5 2 Merrimans has been used from time to time as a temporary unit for people with a<br />
learning disability, and more recently for a family visiting an adoptive child.<br />
45.6 Each property requires £14k to bring them to appropriate standards.<br />
45.7 The Housing Association is prepared to take the properties over, refurbish them, and<br />
manage them for a period <strong>of</strong> 6 years.<br />
45.8 It is proposed that the money for refurbishment will come from either the Housing<br />
Corporation or the LAHAG budget.<br />
45.9 The young people will be nominated, by the Social Services Department who will<br />
retain ongoing responsibility, from the list <strong>of</strong> young people who are waiting to move into<br />
more independent living.<br />
45.10 The rent and running costs will be met from housing benefit.<br />
45.11 This scheme will present no cost to the Social Services, and will enable the move<br />
on <strong>of</strong> young people from expensive placements, thereby representing a reduction to the<br />
Department’s overspend.<br />
Director <strong>of</strong> Housing Comments<br />
45.12 Housing Services has been working with Social Services to identify suitable<br />
accommodation for looked after young people aged 16 and over. This scheme will<br />
contribute an additional 6 bed spaces.<br />
45.13 Housing Services already works in partnership with several associations who have<br />
refurbished or converted Council owned property into self-contained accommodation for<br />
letting to homeless families. The cost <strong>of</strong> the refurbishment/conversation works are met<br />
through Shortlife grant either provided by the Housing Corporation or through the LAHAG<br />
budget.<br />
45.14 A Shortlife grant estimate <strong>of</strong> £14,217 per property has been received for the works<br />
outlined in the report. Housing Services have asked the Housing Corporation whether any<br />
grant funding can be identified from slippage in their current budget. If the Housing<br />
Corporation are not able to fund the grant, then Housing Services would propose to<br />
include these within the existing LAHAG shortlife budget. The LAHAG budget is currently<br />
£600,000 <strong>of</strong> which £194,000 is spent or committed.<br />
45.15 Although the housing association has not previously undertaken any other shortlife<br />
projects in the borough, it has been asked to develop this scheme because it already<br />
manages a 13 bed space supported housing scheme for this client group and is currently<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 48
in the process <strong>of</strong> acquiring properties for a shared housing scheme for young people<br />
approved by the Housing Committee on 25 October 1996.<br />
45.16 If Social Services do not need to use the properties for the length <strong>of</strong> the lease<br />
Housing Services would be able to use them as self-contained temporary accommodation<br />
for homeless families.<br />
Director <strong>of</strong> Finance Comments<br />
The granting <strong>of</strong> a short term lease <strong>of</strong> six years, means that there are no capital implications<br />
from the proposal. The refurbishment costs will be met from resources available to the<br />
housing association and the loans financed by the rents on the properties. As the rents<br />
charged will be fully covered by benefit payments there is no net cost to the Council.<br />
Overall there will be a saving as the young people nominated to the units are in<br />
accommodation where there is a net cost to the Council.<br />
BACKGROUND PAPERS<br />
None<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 49
COMMUNITY CARE PLAN 1997-2000 ITEM 46<br />
SUMMARY<br />
Contact Officer: Guna Mahadevan<br />
Telephone: 01895 250877<br />
This report provides information on progress to date on the Community Care Plan.<br />
RECOMMENDATIONS<br />
1. That Members note the progress on the Community Care Plan.<br />
2. That Members note and agree the timetable for consultation and publication <strong>of</strong><br />
the plan.<br />
3. That Members note that <strong>Hillingdon</strong> Social Services Department have been<br />
unable to report on the 1996 Community Care Plan. The Department <strong>of</strong> Health has<br />
given agreement that <strong>Hillingdon</strong> will not report retrospectively on the year 1996,<br />
and will produce a plan covering 1997 onwards.<br />
INTRODUCTION<br />
46.1 Local Authority Social Services Departments have a statutory responsibility under<br />
the National Health Service and Community Care Act 1990 to produce a Community Care<br />
Plan which sets out the following:-<br />
a. Strategic framework for providing community care services to its local residents.<br />
b. Collaborative working arrangements with the Health Authority and partnership<br />
arrangements with all other key organisations involved in the provision <strong>of</strong> community care<br />
services , including housing and voluntary organisations.<br />
c. Funding arrangements for the provision <strong>of</strong> community care services.<br />
INFORMATION<br />
46.2 In previous years Social Services Departments were required to produce a one year<br />
Plan on the community care arrangements for local people.<br />
46.3 The Department <strong>of</strong> Health now requires the plans to span three years and have a<br />
strategic focus, setting out clearly the Local Authority’s intentions <strong>of</strong> how it is to meet the<br />
needs <strong>of</strong> people assessed as requiring services.<br />
46.4 The plan covers the following:-<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 50
a. Statutory framework for planning, developing and providing services, and how these<br />
statutory obligations will be met.<br />
b. Strategic context within which services will be provided.<br />
c. Information on service user groups e.g. People with Mental Health Problems, People<br />
with Disabilities and older people.<br />
d. How improvements will be made in service areas, where gaps have been identified.<br />
Financial Implications<br />
The estimated cost <strong>of</strong> publishing the Plan which includes costs on consultation is £16,000<br />
and will be met from existing resources.<br />
EQUAL OPPORTUNITIES<br />
The plan sets out clearly the equal opportunities framework <strong>of</strong> the Council. It emphasises<br />
the Councils commitment to ensure that Community Care Services are provided on an<br />
equitable basis, and strictly on the basis <strong>of</strong> need.<br />
It also sets out information on the Complaints Procedure.<br />
Director <strong>of</strong> Finance Comments<br />
No specific comments applicable<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 51
COUNCIL STANDING ORDERS - SOCIAL CARE<br />
CONTRACTS<br />
ITEM 47<br />
Contact Officer: Martin Smith<br />
Telephone: 01895 250437<br />
SUMMARY<br />
This report informs members <strong>of</strong> the decision <strong>of</strong> the Whips Sub-Committee in June 1996 to<br />
issue revised Standing Orders for Social Care contracts.<br />
INFORMATION<br />
47.1 In June 1996 the Whips Sub-Committee agreed revised Council Standing Orders<br />
and No. 80 is specifically for ‘Social Care Contracts’ (see Appendix A).<br />
47.2 Under the conditions <strong>of</strong> Community Care Grant Funding, Local Authorities are<br />
required to spend 85% <strong>of</strong> the Community Care Grant in the Independent (Private and<br />
Voluntary Sector). The revised Standing Order covers the contracts by which Local<br />
Authorities purchase care for services users either on an individual basis or for groups <strong>of</strong><br />
people.<br />
47.3 In order to comply with the revised Council Standing Order an Operational Instruction<br />
has been produced for staff use (see Appendix B).<br />
Director <strong>of</strong> Finance Comments<br />
The funding <strong>of</strong> independent sector provided care packages is via central government<br />
“Community Care” monies (Special Transitional Grant). The Authority has a fiduciary duty<br />
to ensure that Providers are approved under a process which includes a regular appraisal<br />
<strong>of</strong> their “financial health” or viability.<br />
BACKGROUND DOCUMENTS<br />
Appendix A - <strong>Hillingdon</strong> Council Standing Orders - No. 80<br />
‘Social Care Contracts’ - Revised June 1996.<br />
Appendix B - Operational Instruction for the Contracting<br />
<strong>of</strong> Social Care from the Independent Sector.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 53
THE ASSOCIATION OF LONDON GOVERNMENT (ALG)<br />
AGREEMENT ON PLACEMENTS OF HOMELESS<br />
HOUSEHOLDS IN THE PRIVATE RENTED SECTOR<br />
ITEM 48<br />
Contact Officer: Donald McPhail<br />
Telephone: 01895 250410<br />
SUMMARY<br />
This report outlines the agreement by the <strong>London</strong> <strong>Borough</strong>s on establishing which local<br />
authority is responsible for the provision <strong>of</strong> social services to homeless families who are<br />
placed in private rented accommodation out <strong>of</strong> the <strong>Borough</strong>. The Housing Committee on<br />
the 3rd December agreed the report and requested that Appendix 4 (attached) <strong>of</strong> the<br />
Agreement be referred to Social Services Committee.<br />
RECOMMENDATION<br />
That the Social Services Committee agree to the provision <strong>of</strong> appendix 4 <strong>of</strong> the<br />
ALG Inter-<strong>Borough</strong> Agreement.<br />
INFORMATION<br />
48.1 The principles <strong>of</strong> Appendix 4 <strong>of</strong> the Agreement have been applied since 1990 when<br />
the Greater <strong>London</strong> Association <strong>of</strong> Directors <strong>of</strong> Social Services agreed to a <strong>London</strong>-wide<br />
approach to the provision <strong>of</strong> social services to homeless families.<br />
48.2 It has been helpful to have a <strong>London</strong>-wide agreement to principles which establish, in<br />
a range <strong>of</strong> circumstances, which the local authority is responsible for the provision <strong>of</strong> social<br />
services. Disputes between Social Services Departments are now very rare, and there is<br />
continuity <strong>of</strong> service for families at the times they are most vulnerable.<br />
48.3 The Committee is being asked to confirm their agreement to the principles<br />
contained in Appendix 4 on the basis that this agreement does not change existing<br />
practice.<br />
Director <strong>of</strong> Finance Comments<br />
No specific comments applicable.<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 59
ASSOCIATION OF DIRECTORS OF SOCIAL SERVICES<br />
CONFERENCE - 16-18 OCTOBER 1996 - REPORT BACK<br />
ITEM 49<br />
Contact Officer: Dawn Warwick<br />
Telephone: 01895 250393<br />
SUMMARY<br />
This report sets out the key themes <strong>of</strong> the National Annual Conference <strong>of</strong> the Association<br />
<strong>of</strong> Directors <strong>of</strong> Social Services which was attended by the Chair <strong>of</strong> the Social Services<br />
Committee and the Acting Group Director.<br />
RECOMMENDATION<br />
That Members note the report.<br />
INFORMATION<br />
49.1 The themes <strong>of</strong> the conference, Citizenship, Governance and Social Justice are<br />
fundamental to the planning and delivery <strong>of</strong> welfare services.<br />
49.2 The conference provided the opportunity to explore these themes in relation to the<br />
future role <strong>of</strong> Social Services.<br />
49.3 Particular emphasis was placed on “partnership” both with other agencies and with<br />
service users and carers in the planning and delivery <strong>of</strong> effective services within limited<br />
resources.<br />
Key Policy Issues<br />
49.4 The Minister for Health gave advance warning <strong>of</strong> key policy issues that will be further<br />
developed in a Government White Paper due for publication in Spring 1997.<br />
49.5 Local Authorities will be required to publish data on the cost <strong>of</strong> services and<br />
demonstrate value for money in terms <strong>of</strong> both in-house provision and contracting with the<br />
independent sector.<br />
49.6 Greater emphasis will be placed on ensuring collaboration between agencies in<br />
delivering services for people with mental health problems. A document outlining several<br />
organisational options will be published early in 1997 aimed at improving management<br />
arrangements between agencies.<br />
49.7 There will be continued emphasis on the primary role <strong>of</strong> Social Services as<br />
commissioners <strong>of</strong> services. The recently published report by Tom Burgner sets out<br />
revised options on the Inspection and Regulation arrangements currently in place in Local<br />
Authorities. The intention is to ensure an “even-handed” approach across the public and<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 61
independent sector and highlights areas where change is necessary including the<br />
registration <strong>of</strong> small group homes for children and the distinction between the role <strong>of</strong><br />
Health Authorities and Local Authorities as registration authorities.<br />
49.8 There was acknowledgement <strong>of</strong> the major role Social Services have to play in<br />
tackling poverty.<br />
49.9 In keeping with the partnership theme <strong>of</strong> the conference, the Minister indicated that<br />
there should be greater emphasis on joint working between Health and Social Services. A<br />
way forward to achieve local authority input into strategic health care planning may be to<br />
introduce Local Authority representatives on Health Authority Boards.<br />
Resource Issues<br />
49.10 A key factor throughout the conference was the need to ensure that limited<br />
resources are maximised and targetted at people in priority need.<br />
49.11 The impact <strong>of</strong> the continued introduction <strong>of</strong> new legislation and new responsibilities<br />
for Social Services that have to be met and managed within existing resources was<br />
highlighted.<br />
Director <strong>of</strong> Finance Comments<br />
Not applicable, there are no specific financial issues<br />
PART I - MEMBERS & PUBLIC (INCLUDING THE PRESS)<br />
Social Services Committee - 30 January 1997 Page 62