ANNUAL REPORT 2010 / 2011 - MINDS

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November 2010 together with an assessment tool. The Reading Mastery Programme and Paths Programme initiated by MOE have also been rolled out with commendable outcomes. I am pleased to note that Lee Xin Xiang of Woodlands Gardens School and Abdul Halim Bin Abdul Jalil of Towner Gardens School (TGS) participated in the 5th Special Olympics held in Fuzhou, China and returned with 2 Gold and 2 Silver medals. Two teachers, Agnes Sim and Jeanie Morgan from TGS received the MOE/NCSS Commendation SPED Teacher Award in 2010. A parents’ survey was conducted in 2010 across the 4 schools to gauge parents’ satisfaction in respect of the quality of MINDS’ education programs, facilities, resources, and communication with parents. I am pleased to report that a 98% satisfaction level was achieved collectively based on a 66.6% participation rate. Medical and Health Screenings for Clients Medical and health screenings for the Napiri Home residents and TDC clients were stepped up to ensure prompt medical intervention and quality medical care. This was enabled through collaborations with the Singapore National Eye Centre, NUS School of Dentistry, SATA, volunteer doctors and MINDS’ in-house medical team. Human Resource Management & Training Over the years, we have consciously made an effort to distinguish between management and governance. This required improving our processes for transparency and accountability, and building a core management leadership team, led by the CEO, Mr Keh Eng Song, of directors, principals and centre heads to take the lead on operational and management matters, with the Executive Committee taking a step back on management matters and focusing on governance and strategic direction. We have developed a MINDS’ HR Management Framework with policies for recruitment and selection, orientation, performance management, recognition and retention, learning and development, and succession planning. With better performance evaluation at all levels, we are now better able to identify training needs as well as staff with potential. Succession planning has been put in focus not only as an aspect of HR management, but of corporate governance. In addition, a comprehensive 5-year training roadmap at each level and category of staff has been drawn up to enhance competencies. At the management leadership level, we welcomed Ms Josephine Ong as principal of TGS, Ms Sharon Ng as principal of Lee Kong Chian Gardens School and Mr Chao Ye Peng as Director of Social Enterprises. Both Josephine and Sharon were Vice Principals in mainstream schools and seconded by MOE to our schools. Ye Peng brings with him relevant experience in managing social enterprises. MINDS recognised that structured career pathways, leadership building and professional mentoring schemes are critical to raising the professional practices of allied health professionals, improving retention and supporting management in strategic development of services. The introduction of the AHP Bill (passed in January 2011) served as an additional impetus to upgrade our professional standards so as to meet the requirements of an Approved Centre. In January 2011, senior AHPs with the relevant experience and qualifications were appointed AHP Heads and Team Leaders for each discipline, with the responsibility for providing feedback on industry trends, evaluating service gaps and to develop new strategies, policies, processes, and solutions that will create value for the organisation and clients. Corporate Governance The hallmarks of corporate governance at MINDS are transparency, accountability and strong processes. I am pleased to inform you that as a large charity, we continue to comply fully with the refined Code of Governance for Charities and IPCs. We continued to build on our processes last year. An Internal Audit Charter was drawn up and implemented. A full time internal auditor, who reports to the CEO and Audit Committee, implements an internal audit plan. Purchase requisition procedures, IT and HR Manuals were reviewed and management staff were briefed and updated on internal control procedures and compliance. We also use technology to ensure that our processes are efficient. The electronic payment system was implemented to enhance the efficiency of the payment process and to enable better financial management and audit. The e-purchasing system was also refined to improve documentation standards, transparency and accountability at all levels. We continue to be conservative in the investment of our financial reserves, and with an eye on inflation on a longer time horizon, high quality fixed income assets with shorter durations and fixed deposits remain the preferred asset class. Moving Forward MINDS will celebrate its 50th Anniversary in 2012. This is a major milestone in MINDS’ history and development and a time to celebrate. We celebrate not only the organisation, but more importantly, the lives of persons with intellectual disabilities. The occasion of our 50th Anniversary would be a fitting opportunity to create public awareness of the needs and potential of persons with intellectual disabilities with a view to promoting their integration into a more inclusive society. We will inform you in due course of the programme and activities of the 50th Anniversary, and we hope that all of you will join us in our celebrations. In the Committee of Supply debates in 2011, Dr Vivian Balakrishnan, the then Minister for Community Development, Youth & Sports announced the MCYS 5-year Enabling Masterplan (2012 to 2016), with its focus on early intervention, and adult care and caregiver support for persons with special needs. MINDS will participate and contribute actively to the Enabling Masterplan so as to meet the needs of our clients and their caregivers. Acknowledgement and Appreciation MINDS has been very fortunate to enjoy strong support and goodwill of many corporate and individual donors and volunteers, who have very generously contributed money, resources or their time in furtherance of our cause over the past year and consistently over many years. To all our donors and volunteers, we say a big thank you. I would also like to thank my fellow board members and our staff for their passion, dedication, and hard work over the course of the year to deliver on the many initiatives of MINDS, as well as on the services, care and support that our clients require on a daily basis. Last but not least, I would like to thank the MOE, MCYS, NCSS, Community Chest and Tote Board for the funding of our programmes, as well as for their guidance and support. Conrad Campos President 8 MINDS ANNUAL REPORT 2010 / 2011
GOVERNANCE EVALUATION CHECKLIST FOR ADVANCED TIER Applicable to large IPCs with gross annual receipts of $10 million or more For the financial year 1 April 2010 to 31 March 2011. S/N Description Code ID Response Reasons for Non-Compliance A Board Governance Are there Board members holding staff appointment? (Skip items 1 and 2 if “No”) No 1 If the governing instrument permits staff to become Board members, they should comprise not more than one-third of the Board. 2 Staff does not chair the Board. 1.1.2 Not Applicable 1.1.2 Not Applicable Although MINDS’ Constitution does not specifically state whether staff can become Board members, we do not have any staff as Board member currently. 3 There is a maximum limit of four consecutive years for the Treasurer position (or equivalent, eg Finance Committee Chairman). 1.1.6 Complied MINDS’ Constitution states that the Honorary Treasurer shall serve not more than two consecutive terms (or a maximum of four consecutive years). Further re-appointment to the Honorary Treasurer position shall be allowed after a lapse of at least one financial year. 4 The Board conducts regular self-evaluation to assess its performance and effectiveness. 1.1.10 Complied The last self-evaluation was done in early 2009. We are planning to conduct the next self-evaluation in November 2011. 5 The Board has an audit committee (or designated Board members) with documented terms of reference. 6 The Board meets regularly with a quorum of at least one-third or at least three members, whichever is greater (or as required by the governing instrument). Conflict of Interest 7 There are documented procedures for Board members and staff to declare actual or potential conflicts of interest to the Board. 1.2.1 Complied MINDS’ Constitution provides for two voting members, not being members of the Board to be elected as Honorary Internal Auditors at the Annual General Meeting and will hold office for a term of two years only and shall not be re-elected for a consecutive term. Together with other volunteers, they form the Audit Committee with one of the two elected Honorary Internal Auditor being the chairperson of the Committee. 1.3.1 Complied Although MINDS’ Constitution stipulates Board Meetings to be held at least once every 2 months, the Board actually meets every month whenever possible, except for December. According to the Constitution, five members shall form a quorum, with one of whom shall be the President, Vice- President or Honorary Secretary in order for its proceeding to be valid. 2.1 Complied Board members and staff are required to declare potential conflicts of interest annually in the Conflict of Interest Declaration Form. MINDS ANNUAL REPORT 2010 / 2011 9
Page 1 and 2: ANNUAL REPORT 2010 / 2011
Page 3 and 4: CONTENTS 02 Principal Officials ...
Page 5 and 6: Patron Vice-Patron Dr Cheong Choong
Page 7 and 8: Standing from left to right: Ms Pre
Page 9: PRESIDENT’S REVIEW In recognition
Page 13 and 14: S/N Description Code ID Response Re
Page 15 and 16: The Schools had a vibrant year, hig
Page 17 and 18: The transition programme for gradua
Page 19 and 20: SOCIAL ENTERPRISE & EMPLOYMENT DEVE
Page 21 and 22: The Woodlands Employment Developmen
Page 23 and 24: RESIDENTIAL, TRAINING & DEVELOPMENT
Page 25 and 26: Community Group Home 3 male and 2 f
Page 27 and 28: ehaviour at home. Support was given
Page 29 and 30: planning or representing clients’
Page 31 and 32: Capital Management FIC oversaw the
Page 33 and 34: HUMAN RESOURCE COMMITTEE Standing f
Page 35 and 36: IT COMMITTEE Seated from left to ri
Page 37 and 38: Saradha Anantharaman Ms Saradha Ana
Page 39 and 40: Hong Kong & Shanghai Banking Corpor
Page 41 and 42: BUILDING & FACILITIES COMMITTEE Sta
Page 43 and 44: MINDS eNews MINDS’ electronic sta
Page 45 and 46: all the stretching and exercises, t
Page 47 and 48: NUS. The project groups banded toge
Page 49 and 50: MOVEMENT FOR THE INTELLECTUALLY DIS

ANNUAL REPORT 2010 / 2011 - MINDS

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