INCEPTION REPORT - Department of Agriculture and ...

uThukela DM ENVIRONMENTAL MANAGEMENT FRAMEWORK
TABLE OF CONTENTS
TITLE AND APPROVAL PAGE ..................................................................................................... i
AMENDMENTS PAGE .................................................................................................................. ii
TABLE OF CONTENTS ............................................................................................................... iii
LIST OF ACRONYMS & ABBREVIATIONS .................................................................................. v
1. INTRODUCTION ................................................................................................................ 1
2. BACKGROUND ................................................................................................................. 2
3. TERMS OF REFERENCE .................................................................................................. 4
4. SCOPE & EXTENT OF WORK .......................................................................................... 4
5. PROJECT MANAGEMENT PLAN ..................................................................................... 6
5.1.1 Meetings ................................................................................................................ 6
5.1.2 Points of Contact ................................................................................................... 7
5.1.3 Progress Reports ................................................................................................... 7
5.1.4 Management of Specialists .................................................................................... 8
5.1.5 Financial Management ........................................................................................... 9
5.1.6 Document Control .................................................................................................. 9
5.1.7 Close-out Report ...................................................................................................10
6. Project Team and Methodology .................................................................................... 10
6.1 Project Team ................................................................................................................10
6.2 Methodology .................................................................................................................11
6.2.1 Project Inception ...................................................................................................12
6.2.2 Information Gathering ...........................................................................................12
6.2.3 Public Participation Process..................................................................................14
6.2.4 Status Quo Assessment (WHERE ARE WE NOW?) ............................................15
6.2.5 Desired State of the Environment (WHERE DO WE WANT TO BE?) ..................19
6.2.6 Management Zones (HOW DO WE GET THERE?) ..............................................20
6.2.7 Strategic Environmental Management Plan (HOW DO WE GET THERE?) ..........21
6.2.8 Project Geographic Information System ................................................................23
7. PROJECT DELIVERABLES ............................................................................................ 24
8. PROJECT PROGRAMME ............................................................................................... 24
9. PROJECT COMMUNICATION & STAKEHOLDER ENGAGEMENT PLAN .................... 26
10. PROJECT BUDGET & TIMEFRAMES ............................................................................ 29
11. SKILLS & KNOWLEDGE TRANSFER PROGRAMME .................................................... 29
12. ROLES & RESPONSIBILITIES ....................................................................................... 30
13. ADOPTION & APPROVAL OF FINAL PRODUCT .......................................................... 31
Draft Inception Report (June 2012)
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