ERASMUS Mundus Program Guide - EACEA - Europa

It is the responsibility of the consortium to ensure that the fellowships are paid to the candidates in the
following way:
o
o
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Amount I (Contribution to the candidate’s travel, installation, visa related costs and any other types
of costs) will have to be paid in instalments in accordance with the needs of the candidate.
Amount II (Fixed contribution to the doctoral candidate participation costs) can be charged directly
to the doctoral candidate by the consortium on the condition that the former has signed a “doctoral
candidate agreement” specifying the amount to be charged and the costs/activities covered by it. The
consortium manages this contribution for expenses related to the participation of the candidates in
education and research activities (education and research related costs, attendance at meetings,
conferences, etc.). Although the EMJD consortium is free to define the appropriate amount of
participation costs to be charged to doctoral candidates, when determining these fees it should bear in
mind the fixed contribution awarded by the Programme for the doctoral candidate's participation
costs. If the fees established by the consortium are higher than this amount, the consortium should
grant the Erasmus Mundus fellowship holders a fee waiver for any fee amount in excess of this fixed
contribution.
Amount III (Fixed Living Allowance) must be paid on a monthly basis to the doctoral candidate‟s
personal account.
For "employment contracts", the consortium can deduct the relevant charges and taxes attached
to this type of contract. In that case, this living allowance is a gross EU contribution to the
candidate‟s salary costs. The net salary resulting from deducting all compulsory charges in
accordance with national legislation should be equivalent to the stipends amount (at least
€ 1 400 per month).
For stipends, the amount of € 1 400 / month must be paid in full to the doctoral candidate
through monthly instalments.
The host organisation may pay a top-up to the candidates in order to complement this contribution as
long as it respects national rules and the eligibility expense criteria of these complementary resources.
The fellowship amount may be increased in order to help cover the additional costs of doctoral candidates
with special needs; EMJDs concerned will have to inform the Agency accordingly in the context of their
annual doctoral candidate fellowship applications.
EMJDs should be aware of the taxation policies applied in the different participating countries to individual
fellowships and inform the fellowship holders accordingly. For more information, EMJDs are invited to
consult the Erasmus Mundus National Structure concerned (see list under Chapter 8).
For further information on the management of the fellowships, please refer to the EM Financial and
Administrative Handbook published on the EACEA website:
http://eacea.ec.europa.eu/erasmus_mundus/beneficiaries/beneficiaries_action_1_en.php
5.5 EMJD - CONTRACTUAL CONDITIONS
“Framework Partnership Agreement”
If the EMJD proposal is selected, the Agency will conclude a five-year “Framework Partnership
Agreement” with the consortium's coordinating institution. This framework partnership agreement will be
concluded for a period of five years subject to the renewal of the programme after 2013. This implies that
selected EMJD consortia commit themselves to maintaining the content of the programme substantially in
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