ERASMUS Mundus Program Guide - EACEA - Europa

show clearly the costs which are eligible for financing from the EU budget; the applicant must indicate
the source and amounts of any other funding received or applied for the same project;
– the percentage of own resources indicated in the revenue part of the estimated budget is regarded as
secured and the same percentage, as a minimum, will have to be entered in the revenue section of the
final account.
Eligibility of costs
Costs incurred by beneficiaries are eligible if they are:
– generated during the period of eligibility for expenditure indicated in the Grant Agreement;
– directly connected with the project and provided for in the Approved Budget annexed to the grant
Agreement;
– necessary for the implementation of the project which is the subject of the grant;
– identifiable and verifiable, in particular being recorded in the accounting records of the beneficiaries
and determined according to the applicable accounting standards of the country where the beneficiaries
are established and according to the usual cost-accounting practices of the beneficiaries;
– in compliance with the requirements of applicable tax and social legislation;
– reasonable, justified, and comply with the requirements of sound financial management, in particular
regarding economy and efficiency;
– in accordance with the rules set out in the Grant Agreement and its annexes.
The beneficiaries' internal accounting and auditing procedures must permit direct reconciliation of the costs
and revenue declared in respect of the project with the corresponding accounting statements and supporting
documents.
In particular, the following direct costs are eligible, provided that they satisfy the criteria set out in the
previous paragraph:
– the cost of staff assigned to the project, comprising actual salaries plus social security charges and other
statutory costs included in their remuneration, provided that in principle these costs correspond to the
usual remuneration policy of the beneficiaries. These costs must be actual costs incurred by the
beneficiaries;
– travel and subsistence allowances for staff taking part in the project (for meetings, conferences,
coordinators seminars organised by the Agency, for research purposes etc.), provided that they are in
line with the usual practices of the beneficiaries and do not exceed the scales approved annually by the
Commission;
– purchase of equipment (new or second-hand), provided that this cost does not exceed 10% of the total
costs and it is written off in accordance with the tax and accounting rules applicable to the beneficiaries
and generally accepted for items of the same kind. Only the portion of the equipment‟s depreciation
corresponding to the duration of the action/project and the rate of actual use for the purposes of the
action may be taken into account by the Agency, except where the nature and/or the context of its use
justifies different treatment by the Agency;
– costs of consumables and supplies, provided that they are identifiable and assigned to the project;
– costs arising from subcontracting for the purposes of carrying out the project, provided that the
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