ERASMUS Mundus Program Guide - EACEA - Europa

conditions laid down in the grant agreement are met;
– costs arising directly from requirements linked to the performance of the project (dissemination of
information, specific evaluation of the action/project, audits, translations, reproduction, etc.), including,
where applicable, the costs of any financial services (especially the cost of financial guarantees);
A flat-rate amount, not exceeding 7% of the eligible direct costs of the project, is considered as eligible
indirect costs, representing the beneficiaries' general administrative costs that can be regarded as chargeable
to the project.
– indirect costs may not include costs entered under another budget heading;
– indirect costs are not eligible where the beneficiary already receives an operating grant from the
Commission or the Agency;
The following costs shall be considered as ineligible costs:
– return on capital;
– debt and debt service charges;
– provisions for losses or potential future liabilities;
– interest owed;
– doubtful debts;
– exchange losses;
– VAT, unless the beneficiaries can show that they are unable to recover it according to the applicable
national legislation;
– costs declared by the beneficiaries and covered by another action or work programme receiving an EU
grant;
– excessive or reckless expenditure;
– cost of replacing persons involved in the project, unless explicit prior authorisation is granted by the
Agency;
– contributions in kind.
7.6 CONTRACTUAL CONDITIONS
Grant Agreement
In the event of approval, the Agency will issue a Grant agreement, drawn up in euro and detailing the
conditions and level of funding. This grant agreement will be signed between the Agency and the beneficiary
and its duration will vary from 12 to 36 months.
Two different grant agreements will be issued depending on the type of project concerned: :
– selected projects proposed for enhancing the Attractiveness of European higher education will be
offered a “Grant Agreement with Multiple Beneficiaries” with the coordinator and the participating
organisations (/co-beneficiaries) of each selected project. In the context of such agreement, cobeneficiaries
mandate the coordinator through a duly endorsed document (“the mandate”) to take full
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