ERASMUS Mundus Program Guide - EACEA - Europa

the form approved over that period (subject, of course, to updating and adaptation to need).
Changes in the consortium composition or major modifications in the joint programme content/structure (as
opposed to regular updating of individual courses or training modules) will have to be requested in advance
to the Agency and formally approved in the context of an amendment procedure. If approved, such changes
will only apply as from the next edition of the joint doctorate programme.
“Specific Grant Agreements”
Within the framework partnership agreement, “Specific Grant Agreements” will be issued on a yearly basis
in order to cover the funding for five consecutive editions of the doctoral programme. The specific grant
agreement will cover the financial contribution awarded to the EMJD programme for its organisation and
implementation (€ 50 000 lump-sum), as well as the individual Erasmus Mundus fellowships allocated to
doctoral candidates for each edition of the EMJD.
The specific grant agreements are regularly reviewed via the reports submitted by the co-ordinating
institution on behalf of the EMJD. The decision to renew specific agreements or not will be based on
whether the programme has been delivered in accordance with the proposal and the Erasmus Mundus
programme rules, whether Erasmus Mundus grantees have followed the joint programme and whether high
standards of quality have been maintained.
In cases of patent non-compliance with high quality standards the Agency may refuse to renew the grant and
designation of the EMJD programme, or even ask for the reimbursement of grant amounts already paid. The
respective National Structure and, possibly, fellowship holders involved in the EMJD programme in
question may be consulted.
Payment of the grant
The Erasmus Mundus grant covering the contribution to the EMJD running costs as well as the doctoral
candidates fellowships will be paid to the consortium in two pre-financing instalments intended to provide
the beneficiary with a float:
– The first pre-financing payment corresponding to 70% of the grant will be paid after the signature of the
annual specific grant agreement by both parties. This payment will be made within 45 days of the date
when the last of the two parties (i.e. the Agency) signs the agreement and all the necessary guarantees
have been received;
– The second pre-financing payment corresponding to the remaining part of the grant will be paid after the
reception by the Agency of a formal payment request submitted by the beneficiary and confirming that
at least 70% of the first pre-financing amount has been used.
“EMJD Consortium Agreement”
In order to ensure the appropriate institutional commitment of the partner institutions to the EMJD, an
“EMJD Agreement” will have to be signed by the governing body of the institutions involved, in order to
cover as precisely as possible all academic, research, administrative and financial aspects related to the
implementation, management, monitoring and evaluation of the EMJD programme activities, including the
management of individual fellowships.
For newly selected EMJDs, a copy of such agreement will have to be submitted to the Agency prior to the
award of the first Specific Grant Agreement.
“Doctoral Candidate Agreement”
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