After the Position has Been Posted - University at Buffalo Human ...

Updating an Applicant’s Status
Below is an explanation of the different applicant statuses you will see in UB Jobs.
• Under review by search committee – an active applicant status in which all applicants that apply
are automatically assigned. You should never change an applicant’s status to under review by search
committee as a new e-mail message will be sent to the applicant confirming receipt of their
application again.
• Recommend for hire – an active applicant status to be used when recommending an applicant for
hire. Once this status is changed, the applicant tab will allow you to submit a hiring proposal.
• Minimum qualifications not met send letter – an inactive applicant status to be used when after
review of the application materials, it is determined that he/she does not meet the minimum
qualifications. This status change alone is a valid disqualification reason therefore a valid selection
reason does not have to be selected. Choosing this status update will send the applicant a system
generated e-mail.
• Not selected for interview send letter – an inactive applicant status to be used when after the
review of the application materials where the applicant meets the minimum qualifications of the
position, the applicant will not be invited for an interview. When this status is selected, you will be
required to also provide a valid Selection Reason as to why this applicant is not moving forward in
the search process. Choosing this status update will send the applicant a system generated e-mail.
• Selected for interview no offer send letter – an inactive applicant status to be used when after
review of the application materials, it is determined that he/she will be invited for an interview, but
will not be the final candidate for the position. When this status is selected, you will be required to
also provide a valid Selection Reason as to why this applicant is not the final candidate for the
position. Choosing this status update will send the applicant a system generated e-mail.
• Hired –can only be used after a hiring proposal has been approved and the candidate has accepted
your offer of employment.
• Interviewed – an active applicant status and can be used as a holding status for applicants that the
department does not yet want to disqualify. If an applicant is accidentally disqualified and needs to
be reactivated, the department should choose this option.
• Minimum qualification not met (no letter) - an inactive applicant status to be used when after
review of the application materials, it is determined that he/she does not meet the minimum
qualifications. This status change alone is a valid disqualification reason therefore a valid selection
reason does not have to be selected. Choosing this status update will require the department to
send a disqualification letter.
Page 32 After the Position has Been Posted Applicant Information