After the Position has Been Posted - University at Buffalo Human ...

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1 2 Action Field Description 1 The system gives you three different types of hiring proposals that you can submit. • Hiring Proposal for a Different Position Description –used when you are submitting a hiring proposal for another position that has already been created and approved in the UB Jobs system. The duties and qualifications of the position must be the exact same. This option is only available for a multi-recruit vacancy. • Hiring Proposal for Selected Position (See Below) – used for all postings including single recruit vacancies as well as the last candidate hired from a multi-recruit vacancy. UB Jobs is built so that one person can be assigned to one position description. If there are multiple hires for the position, you must use this hiring proposal for one hire and either the different position description or duplicate position description for the other hires. • HP for Selected Position (Duplicate Position Description) – used for multi-recruit vacancies where the other positions to be filled have not yet been submitted and approved on the position description side of the system. It is not recommended that this option be used for State Professional and Classified positions as there may be a delay due to the need to classify the position. 2 Click on Start Action. Page 38 After the Position has Been Posted Submitting a Hiring Proposal
Employee First Name Employee Last Name Employee ID Number Posting Number Classification Title In-House Title Obligation Employer Account Number (State Professional & Classified only) Line Number (state use only) FTE Department Appointment Type Position Type Reason for Return Hiring Manager with Access Internal Posting Date Internal Closing Date External Posting Date External Closing Date Date to be Filled Posting Type Recommended Salary Anticipated Effective Date Original Recruitment Plan from the Auth to Recruit Other Venues listed on the Auth to Recruit Modifications made to the recruitment plan listed above. Indicate no changes if there were none Original search committee composition from the auth to recruit Modifications to the search committee listed above. Indicate no changes if there were none HR Comments Automatically populated from the application Automatically populated from the application If the candidate is internal and person number is available, can be provided. Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting Only required when a new line number is being established. Automatically populated from the posting. Needs to be updated when using a duplicate position or different position for all State Professional and Classified positions. Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting If a hiring proposal has been returned, the reason for the return is populated with what needs to be corrected. Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting Automatically populated from the posting Anticipated offer rate cannot exceed the posted salary range. Date you expect for the employee to start working. Automatically populated from the posting Automatically populated from the posting If other advertising sources were either used or not used, other than what was originally submitted, provide the names of the advertising locations. If there were no changes, indicate “No changes.” Automatically populated from the posting If additional search committee members were added or the search committee member names were not previously provided, this information must now be provided. If there were no changes, indicate “No changes”. Populated by HR showing any comments/stipulations about the hire. Submitting a Hiring Proposal After the Position has Been Posted Page 39
Page 1: After the Position has been Posted
Page 4 and 5: Selected for Interview - No Offer .
Page 6 and 7: Active Posting Information 5 1 7 2
Page 8 and 9: 3 1 2 Action Field Description 1 Yo
Page 10 and 11: Sample Applicant List Report Page 1
Page 12 and 13: Viewing Posting Information 1 Actio
Page 14 and 15: Posting Specific Questions Tab 1 Ac
Page 16 and 17: Guest User Tab 1 Action Field Descr
Page 18 and 19: Notes/History Tab 1 Action Field De
Page 20 and 21: Applicants Tab 1 3 2 4 Action Field
Page 22 and 23: 1 2 Action Field Description 1 To v
Page 24 and 25: 1 2 Action Field Description 1 To v
Page 26 and 27: 1 3 4 2 5 6 Action Field Descriptio
Page 28 and 29: 5 6 Action Field Description 1 To u
Page 30 and 31: View Inactive Applicants 2 3 Action
Page 32 and 33: Updating an Applicant’s Status Be
Page 34 and 35: 1 2 3 4 5 Action Field Description
Page 36 and 37: 7 Action Field Description 1 To cha
Page 40 and 41: 1 2 3 4 Action Field Description 1
Page 42 and 43: Appendix 1 - Data Tools Applicant c
Page 44 and 45: Minimum Qualification Not Met We wo
Page 46 and 47: Dear Jane Smith, Appendix 3 - Sampl
Page 48: Posting Periods • Positions are p

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