Space Utilization Study for Academic Spaces - Facilities - Wake ...

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Wake Forest Space Utilization Study Project Scope and Summation of Findings is increased from 20 hours per week to 25 hours per week and the station occupancy remains at its current rate of 71.6% or higher. However, if the station occupancy is reduced from 71.6% to 65% then two additional classrooms would be needed. Classroom Analysis: Summary of Conclusions Based on most published space planning guidelines, the departmental classrooms at Wake Forest are underutilized even in the prime time. Most guidelines recommend a weekly room hour utilization of at least 60% of the available hours. For a standard 8 AM to 5 PM week (45 available hours) this translates into a utilization of at least 27 hours per week. The Fall 2006 utilization for all rooms for the 8 to 5 time frame is just under 20 hours per week. The station occupancy is better at approximately 63% of the seats used when the classroom is occupied. This is in the low range of most guidelines which state station occupancy should be in the range of 60% to 70%. Dean of the College The current classrooms will support an enrollment increase of 25% across the board if the average weekly room hour (WRH) is increased from 20 hours per week to 25 hours per week and the station occupancy remains at its current rate of 61.9%.or higher. Size range analysis shows that the current mix of rooms can accommodate the planned enrollment increases. However, when classrooms are remodeled or new rooms are constructed, rooms of capacity 25 or 30 should be considered. Calloway School of Business The current classrooms will support an enrollment increase of 25% across the board if the average weekly room hour (WRH) is increased from 20 hours per week to 25 hours per week and the station occupancy remains at its current rate of 71.6% or higher. However, if the station occupancy is reduced from 71.6% to 65% then two additional classrooms would be needed. These classrooms should be in the 50 to 70 capacity range. Note: if the station occupancy remains at its current rate of about 71% then the current supply can accommodate the planned enrollment increase. Comprehensive Facilities Planning, Inc. October 2007 17
Wake Forest Space Utilization Study Project Scope and Summation of Findings Space Management Wake Forest currently has no formal space management practices or organization. As part of this assessment CFP has developed companion documents to this report that provide a recommended structure, policies, procedures and space planning guidelines that the University may use in developing a more formal process for managing its space resources. The following is an excerpt from these reports, which are available for review through Facilities Management. Space management is a decision making process that gives direction for managing and providing adequate space for administrative and academic units. Effective space management is critical in maximizing the use of available resources and includes the unit assignment, building inventory, utilization, modification and evaluation of academic and administrative facilities on the campus. All space should be considered a valuable University resource and its use and disposition is to be thoughtfully considered. No space assignment should be considered exempt from periodic review of use; it is essential that use can be justified to insure continued relevance to the University’s mission and goals. Guiding Principles for Space Management The following principles may be followed to guide the University’s space management efforts: • Creation and the maintenance of the University’s space inventory should be considered a high priority. • Space should be considered as much a University resource as faculty and staff or budget dollars. The physical facilities of the University are an enormous asset crucial to the operations of the campus. • Space is a University property to be allocated in a manner which best advances University priorities. • University space can and should be reassigned as required by objective criteria to meet justifiable needs. • University space needs will be evaluated in the context of traditional quantitative and functional considerations. • Responsibility for assignment and reassignment of space should generally follow divisional and departmental organizational hierarchies. While any and all space assignments are subject to change based on the authority of the President and/or Provost, the ability to assign and reassign space is generally delegated to each of the Deans and Vice Presidents for their respective departments and programs. The University’s space management process may consist of the following functions/areas: Space Inventory: One of the most important and valuable resources at the University are its facilities. An accurate space inventory is the essential backbone of any space management system. The goal of a space inventory is to identify, document, and allocate space for all institutional programs and activities. A space inventory system that organizes and manages the institutional space resources is fundamental in order to meet this goal. It ensures that the space is effectively and efficiently used to meet the overall academic, administrative, and support needs and objectives; ensures that each unit has sufficient space to fulfill its mission; maintains reasonable equality of space among similar functions of the different units; provides a record of how space is allocated or assigned; provides the ability to respond to new opportunities; and ensures that space is put to its best and most productive use. Space Audit/Surveys: Verification of the space inventory records, via a space survey or audit, should be implemented on regular cycle. This is needed to validate, correct and update the building and room records following new construction, renovation, and/or reassignments. This survey or audit should be conducted as a self-audit by each department. As a self audit, academic and administrative units will submit changes to the room use, classification, and assignment data though an annual space update form that can be electronic or web based. An accurate space inventory provides the basis for realistic space needs calculations; fulfills required reporting; Comprehensive Facilities Planning, Inc. October 2007 18
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