Space Utilization Study for Academic Spaces - Facilities - Wake ...

Wake Forest Space Utilization Study
Project Scope and Summation of Findings
Recommendations
The University should consider implementing a formal space management
process that includes:
• Periodic updating of its space inventory database through both selfreporting
by departments and field audits.
• Implementing a space allocation procedure to address needs that cannot
be met within the management of a particular college.
• Periodically updating its space needs calculations as input into future
capital planning.
Consideration should also be given for establishing an office responsible for
the coordination of these efforts.
Should the University periodically update these space needs, modifications
to the type of data and formats used in the process should be review and
implemented. The current study required significant supplementation and
manipulation of some of the data to generate the model. Updating the space
needs will require similar efforts unless improved database coordination and
formatting is achieved. Improvements to the basic data inputs include:
• Developing a class file that requires the reporting of all scheduled
instructional activity in University-owned space.
• A consolidation of reporting from all colleges by course of all student
credit hours by term and course designation.
• Creating a comprehensive personnel database that includes not only all
full time employees, but also non-university, student employees and
graduate assistants.
The University should consider investing in database management software
systems for maintaining their space inventory and other facilities data, as
well as scheduling software for classrooms and other facilities.
Comprehensive Facilities Planning, Inc. October 2007 21