Space Utilization Study for Academic Spaces - Facilities - Wake ...

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Executive Summary Project Scope Comprehensive Facilities Planning, Inc. (CFP) was retained by Wake Forest University (WFU) to conduct a comprehensive analysis of its Reynolda campus facilities. The project involved the collection and analysis of data on a departmental level for all of the academic schools and colleges, administrative, and other support units. The tasks and process involved included the following: • Create a space inventory database. • Provide base data to inform short and long term decision making, to be specifically used as part of a new campus master plan. • Collect peer data and evaluate the University’s current space and needs to comparable universities. • Prepare space needs calculations. • Model future space needs based on three projected across-the board undergraduate enrollment scenarios. • Recommend policies, procedures and guidelines for improving the University’s space management practices. Space Included in Study The space utilization study was limited to the Reynolda campus of Wake Forest University located in Winston-Salem, North Carolina. Residential, food service, athletic performance venues, and building support facilities (i.e., mechanical rooms, etc.) were not included in the scope of the study. All academic and administrative units were included in this study. Current space included in this report totals just over 924,800 assignable square feet (ASF). Basic Data The space needs modeling methodology is a data-driven process that utilizes four data files. These four databases are the current campus space inventory, current personnel, Fall 2006 class schedule and Fall 2006 student credit hours. These files were compiled into an aggregate relational database and appropriately mapped or linked to generate the formula-based space needs calculations. Space Needs Calculations The current calculated needs shown in Table 1 indicate the University should have about 1,010,100 square feet of space. The current calculated need identifies a net deficit of just over 9% of the current space (85,300 ASF). Most of this current need is in administrative and support units. The aggregate assigned space of the academic colleges matches up well with the calculated need. Table 1: Current Space Needs Division Current ASF Current Need Difference President 2,480 2,239 241 VP Investments 1,739 2,210 -471 VP Student Life 61,169 56,881 4,288 VP General Counsel 1,619 1,719 -16,370 VP Advancement 17,989 20,796 -2,807 VP Administration 51,630 55,768 -4,138 Sr. VP Finance 26,238 30,259 -4,021 Provost 680,565 724,703 -44,138 Athletics 43,609 43,340 269 Campuswide Support 37,770 72,194 -34,424 Total 924,808 1,010,109 -85,301 Space needs for three potential undergraduate enrollment growth scenarios were also developed. These scenarios uniformly increase the undergraduate enrollments for the College and Calloway School of Business and Accountancy by the following increments: 7%, 12.5% and 25%. Based on Comprehensive Facilities Planning, Inc. October 2007 1
Wake Forest Space Utilization Study Executive Summary these increments, an estimation of relative growth in staffing needs was developed and factored into the calculations. This process produced projected increases in staffing ranging from 2.5% to 9%, with the 25% growth scenario identifying a potential total increase of over 188 positions. As displayed in Table 2, the growth scenarios produce aggregate space needs of 1.041 million, 1.059 million and 1.1 million square feet or additional space deficits of 12.5% (115,787 ASF); to 14.5% (134,300 ASF); to 19% (175,831 ASF) respectively. Table 2: Projected Space Needs Division Current ASF 7% UG Growth Scenario 12.5% UG Growth Scenario 25% UG Growth Scenario President 2,480 2,239 2,239 2,239 VP Investments 1,739 2,210 2,210 2,210 VP Student Life 61,169 57,324 57,575 58,144 VP General Counsel 1,619 1,719 1,719 1,719 VP Advancement 17,989 20,796 20,796 20,796 VP Administration 51,630 55,768 55,768 55,768 Sr. VP Finance 26,238 30,259 30,259 30,259 Provost 680,565 752,694 769,603 807,568 Athletics 43,609 43,340 43,340 43,340 Campuswide Support 37,770 74,246 75,617 78,596 Total 924,808 1,040,595 1,059,126 1,100,639 Table 3 displays the current and project needs by type of space. The campus has sufficient instructional space (classrooms and teaching labs) to meet both its current as well as projected needs. The greatest aggregate need in all four scenarios is in library space, with a current need of about 49,800 ASF. Campus support space (i.e., shops, storage, etc.) is the next greatest space type need followed by offices for the current and 7% scenarios. This order of need is reversed in the latter two scenarios with offices needs exceeding support space. Current research space is deficient by about 16%, which increases to almost 38% if the enrollment grows by 25%. General use space, especially in student lounges, is the next major category where a modest deficit was identified in each scenario. Table 3: Current and Projected Space Needs by space Type Space Type Current ASF Current Need 7% UG Growth 12.5% UG Growth 25% UG Growth Classrooms 115,015 82,808 86,967 90,235 97,657 Instruct. Labs 62,564 55,477 58,616 61,081 66,685 Research Labs 60,711 70,356 73,851 76,916 83,661 Offices 343,354 368,853 377,804 384,836 400,820 Library 159,455 209,254 217,094 217,827 219,494 Special Use 23,930 24,272 24,288 24,300 24,327 Student Lounge 13,022 15,302 15,831 16,248 17,194 Oth. General Use 106,567 108,740 108,851 108,851 108,851 Support 36,050 70,372 72,493 73,920 76,800 Health Ctr. 4,140 4,675 4,800 4,912 5,150 Total 924,808 1,010,109 1,040,595 1,059,126 1,100,639 Table 4 displays the current and project needs by academic college. Current needs indicate in general the current space is adequate to meet the current needs. Future space needs for the departments in the College and the Calloway School are impacted by the planned enrollment growth. Assuming existing instructional space (classrooms and instructional labs) is retained to address future growth and will not be reprogrammed to meet other needs, the “real” future space deficit for the College ranges from about 41,900 ASF to 78,100 ASF. For Calloway the “real” need ranges from a deficit of 3,050 ASF to approximately 4,900 ASF. Comprehensive Facilities Planning, Inc. October 2007 2
Page 1 and 2: February 18, 2008 To: WFU Campus Co
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