The Public Procurement Rules 2008 - LGED

Procurement.
(5) The Evaluation Committee members may be selected from -
(a) officers of the concerned unit of the Procuring Entity, namely Finance,
Commercial and Technical Units;
(b) officers of the controlling office of administrative ministry or division or agency
thereunder from the line Ministry or Division or other Agencies under them;
(c) officers from the end-user or beneficiary Entity; and
(d) officers experienced in technical, commercial, financial or legal matters from
other Ministries or Divisions, Agencies, or experts from Universities or reputable
professional bodies or specialists from the relevant fields in the case of the
external members.
(6) At the time of the constitution of the Evaluation Committee, the Approving Authority
shall ensure that the members of the Evaluation Committee are qualified officers or professionals
of high integrity in order to accelerate the subsequent review and approval process of the
Evaluation Report in accordance with Rule 36.
(7) The Approving Authority may designate one (1) of the Evaluation Committee
members as Member Secretary of the Evaluation Committee.
(8) Notice inviting meetings shall be sent to all members of the Evaluation Committee
and the meeting shall be held valid only when the minimum number of members, specified in
Schedule II , are present.
(9) The Evaluation Committee shall, to the extent practical and possible, work
continuously once they have begun an evaluation in order to complete evaluation within the time
limit prescribed under Rule 36.
(10) The Evaluation Committee members themselves on their own responsibility following
the provision of the Act, these Rules and the terms and conditions of Application, Tender or
Proposal Documents shall -
(a) examine and evaluate the Applications, Tenders, Expressions of Interest or
Proposals ;
(b) prepare the Evaluation Report with recommendations; and
(c) submit the Evaluation Report directly to the Approving Authority in a manner as
prescribed under Rule 36.
(11) The members of the Evaluation committee can only be removed once it is appointed,
with the approval of the authority that constituted the Committee on grounds which may include
(a) if any member does not disclose his or her connection with an Applicant or a
Tenderer, even if he continues to act in an impartial manner;
(b) if any member remains absent in two (2) consecutive Evaluation Committee
meetings;
(c) if any member is in direct breach of Section 64 of the Act; and
(d) in the case of transfer, death or absence of any memeber from the country.
(12) If Tenders are received from Tenderers with whom any member(s) of the TEC has
business or other close links, such member(s) shall be replaced.
(13) The each member of the Evaluation Committee shall -
(a) sign individually a declaration of impartiality in the following manner -
18