The Public Procurement Rules 2008 - LGED

1. Where the Approving Authority is at the level of the Head of a Procuring
Entity or Chief Executive or a Project Director, Project Manager, or an
Authorised Officer as per DoFP, the process described in Sub Rule 3(a)
(1) (i) and (ii) shall be followed for the approval of and any other decision
on , the Evaluation Report in accordance with Rule 11.
2. Where the Approving Authority is at the level of a Board of Directors,
(i) the Evaluation Committee shall prepare a concise summary called
the "Purchase Proposal'' and submit it along with the Evaluation
Report, and the recommendations for award of Contract, but not the
Tender or Proposal, in a sealed envelope, directly to the Head of the
Procuring Entity or the Chief Executive;
(ii) the Head of the Procuring Entity or the Chief Executive will forward it
to the Board of Directors,
Provided that if the Head of a Procuring Entity or the Chief Executive
is the Chairperson of the Evaluation Committee, he or she will send
the "Purchase Proposal" with the relevant Documents stated above
directly to the Board of Directors;
(iii) after approval of or having recorded any other decision on, in
accordance with Rule 11, the "Purchase Proposal" submitted under
Sub-Rule 4(ii) , the Board of Directors will return the "Purchase
Proposal" to the Head of the Procuring Entity or the Chief Executive
for necessary further action.
3. Where the Approving Authority is at the level of a Ministry, for approval of
or having recorded any other decision on, in accordance with Rule 11,the
"Purchase Proposal" the process described in Sub-Rule 3(a)(2) shall be
followed.
4. Where the Recommending Authority is at the level of the CCGP, the
process described in Sub-Rule 3 (a) (3) shall be followed for placing the
"Purchase Proposal" for approval of that Committee, and the decision of
the CCGP shall be communicated to the Procuring Entity through the
same route following which the Purchase Proposal was sent .
(4) Upon approval of the "Purchase Proposal" under Sub-Rule 3 (a) and (b) the
Procuring Entity shall take the following actions in that respect –
(a) issue Notification of Award (NOA) within the time specified in Schedule II after
receipt of approval of the "Purchase Proposal" , provided that no complaint or
appeal in regard to the Tender or Proposal under the Act and these Rules, is
pending;
(b) ensure confidentiality in regard to approval of the "Purchase Proposal" by all
officers and staff concerned with the Procurement process either directly or
indirectly.
(5) Procuring Entities shall, for Procurement above the threshold specified in Schedule
II , shall submit to the CPTU procurement related reports on quarterly basis indicating the time
taken at each stage of the Procurement process stating reasons for delays if any.
(6) Procuring Entities, Evaluation Committees and Approving Authorities shall, for
performing activities, from the time of Tender opening to the issuance of the Notification of
Award following time-limits specified in Part of Schedule III.
(7) All the Procuring Entities shall, in the case of procurement processing and
approval, use the check lists in Schedule IV.
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