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85 Managing electronic records_Policy Guidelines.doc First Edition Version 1.1 April 2003
86 ANNEXURE J: Bibliography Aeon Archive Limited: High tech Solutions for the archiving and preservation of Optical Data Storage Media [ http://www.aeon-archive.com ] Aiim International, Aiim/Cohasset White Paper. Realizing the need and Putting Key Components in Place to “Getting it Right” in Records Management [ http://www.aiim.org ] Assistant Secretary of Defence for Command, Control, Communications and Intelligence: Design Criteria Standard for Electronic Records Management Software Applications, June 19, 2002 [ http://www.dtic.mil/whs/directives/corres/pdf/50152std_061902/p50152s.pdf] Breeding, M.: Network Design Manual. Storage for the network: Designing an effective strategy [ http://www.nwc.com ] Burke, B.: Special Report SAN. High performance shared Storage Area Networks. [ http://www.westworldproductions.com ] Cloonan MV and Selby Sanett: Preservation Strategies for Electronic Records Round 1 (2000-2001) Where are we now: Obliquity and Squint A report to the National Historical Publications and Records Commission, June 1, 2001 [ http://i.s.gceis.ucla.edu/us-interpares/index.html ] Dean, J.: Managing Technology Column: Data roundup [ http://www.storage.ibm.com ] Digital Preservation tested White paper: Migration: Context and current status, Des. 2001 [ http://www.digitaleduurzaamheid.nl ] Disa, Joint Interoperability Test Command: Records Management Application (RMA) Certification Testing. [ http://jitc.fhu.disa.mil/recmgt/register.htm ] Department of Public Service and Administration: e-Government Policy, second draft 2001, version 3.1 [ http://www.dpsa.gov.za/e-gov/2001docs/e-govpolicyFramework.htm ] Department of Public Service and Administration: Handbook on Minimum Interoperability Standards (MIOS). A blueprint to guide seamlessness and interoperability in public service [ http://www.dpsa.gov.za/e-gov/2002docs/MIOS-handbook16April”02.doc ] Eiteljorg, H.: Preservation for the future – with emulation or migration CSA Newsletter Vol. XII, No. 1 Spring 1999 Managing electronic records_Policy Guidelines.doc First Edition Version 1.1 April 2003
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MANAGING ELECTRONIC RECORDS IN GOVE
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Content PREFACE ...................
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i PREFACE The increasing use of ele
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3 The Public Finance Management Act
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5 guidelines set out in this public
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7 means that it takes up very littl
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9 o identifying records that are du
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11 requirements regarding the mediu
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13 the AIIM International Standards
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15 invalidates accounting entries.
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17 While some of the records publis
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19 The National Archives and Record
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21 electronic document management,
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23 necessary to avoid technological
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25 • if and e-mail is received an
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27 records to capture of their webs
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29 only be necessary to provide an
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31 bodies should ensure that, even
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33 Managing electronic records_Poli
Page 40 and 41: 35 To ensure that records remain ac
Page 42 and 43: 37 Because users have high expectat
Page 44 and 45: 39 records. Archiving Electronic re
Page 46 and 47: 41 The electronic records managemen
Page 48 and 49: 43 duplicating documents that alrea
Page 51 and 52: 46 ANNEXURE B: Digital preservation
Page 53 and 54: 48 Migration Strategy 5. Store reco
Page 55 and 56: 50 ANNEXURE C: Schedule for electro
Page 57 and 58: 52 the system. A transfer list in w
Page 59 and 60: 54 Supportive legal documents attac
Page 61 and 62: 56 ANNEXURE D: General disposal aut
Page 63 and 64: 58 Africa, EXCLUDING records contai
Page 65: 60 4.13 Security Backup Files Elect
Page 68 and 69: 63 (e) (f) (g) annotated drafts whe
Page 70 and 71: 65 - Information in a form intended
Page 72 and 73: 67 3. Deterioration of magnetic med
Page 74 and 75: 69 Floppy disks and diskettes shoul
Page 76 and 77: 71 signal which can be read using a
Page 78 and 79: 73 in optical disks. WORM and rewri
Page 80 and 81: 75 Insects and rodents once attract
Page 83 and 84: 78 ANNEXURE I: Glossary Act The Nat
Page 85 and 86: 80 Electronic records Any informati
Page 87 and 88: 82 microfilm or electronic media).
Page 89: 84 Transmission data Information in
Page 93 and 94: 88 Kronauer, C.: Special Report SAN
Page 95: 90 Vasudeva, A.: Special Report SAN
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