managing electronic records in governmental bodies - National ...

More documents

Recommendations

Info

87 [ http://www.csanet.org/newsletter/spring99/nls9906.html ] European Commission: Model Requirements for the Management of electronic records. Moreq specification, March 2001 [ http://cornwell.co.uk/moreq ] Fast, S.: The birth of network-attached storage. [ http://www.planetit.com ] Gable J.: A Five-part strategy for records management Transform Magazine, May 2002 [ http://www.imagingmagazine.com/cgi-bin/printable.cgi ] Granger, S.: Emulation as a Digital Preservation Strategy. D-lib Magazine, Vol. 6, Nr 10, Oct. 2000 [ http://www.dlib.org/dlib/October00/granger/10granger.html ] GITOC: Using open source software in the South African Government, request for information on a proposed policy by the open source software work group, GITOC, August 2002 Version 11 [ http://www.oss.gov.za/osspolicyframeworkVi.pdf ] Harris, V.S.: Exploring Archives: An introduction to archival ideas and practice in South Africa. Pretoria, 2 nd edition, 2000. Harrison, E.: Preservation for the future – with emulation or migration. CSA Newsletter, Vol. XII, No. & 7, Spring 1999. [ http://www.csanet.org/newsletter/spring99/nls9906.html ] Haverson D.: Records Management: Digital Dillemma. Transform Magazine, March 2002 [ http://www.imagingmagazine.com/cgi-bin/printable.cgi ] Hedstrom, M.: Draft Section of a Report on Migration Strategies prepared for the Experts Committee on Software Obsolescence and Migration which met in Fermo, Italy, April 1996. [ http://www.sis.pitt.edu ] Hofman, H.: Metadata and the management of current records in digital form, July 2000. [ http://www.ica.org/biblio/com/cer/metadata.htm ] Holdsworth, D and P Wheatley: Emulation, Preservation and Abstraction [ http://129.11.152.25/Camileon/dh/ep5.html ] Horsman, P.: Electronic recordkeeping. The recordkeeping system as a framework for the management of electronic records, Amsterdam, 2001 Jenkins C.: Cedars guide to: Digital Preservation Strategies, Version 3, April 200 [ http://www.leeds.ac.uk/guideto/dpstrategies/dpstrategies.html ] Kirkwood, C.: “Starting from scratch: Preserving electronic records as part of the cultural heritage”, Archives News 40, 3 March 1998. Managing electronic records_Policy Guidelines.doc First Edition Version 1.1 April 2003
88 Kronauer, C.: Special Report SAN. Mixed media NAS ready or not [ http://www.westworldproductions.com ] Lava Systems White Paper: Just for the record; Effective archive document management, , Convergence, Vol. 2, No. 1, pp. 72-75. McClure, CR and JT Sphere: Guidelines for electronic records management on State and Federal Agency Websites, 00/10/16 [ http://www.istweb.syr.edu/mcclure/guidelines.html ] Miller, B.: Managing Electronic Records. It can be done. [ http://www.provsys.com ] National Archives and Records Administration: Managing Electronic Records. Washington, 1990. [ http://www.nara.gov ] National Archives and Records Service of South Africa: Appraisal Manual. Pretoria, September 1996. National Archives and Records Service of South Africa: Appraisal Policy Guidelines. Pretoria, 1 st Edition, December 1998. National Archives and Records Service of South Africa: Archives Instructions. January 1999. National Archives and Records Service of South Africa: Registry Guide. Pretoria, May 1998. National Archives and Records Service of South Africa: Directive D8. Prototype Records Control Schedule for Local Authorities. Pretoria, February 1999. National Archives and Records Service of South Africa: Directive D10. General disposal authority number AT2 for the destruction of transitory records of all governmental bodies. Pretoria, July 1998. National Archives and Records Service of South Africa: Directive D11. General disposal authority number AE1 for the destruction of ephemeral electronic and related records of all governmental bodies. Pretoria, April 1997. National Archives of Australia: Archives Advice 5: Protecting and Handling Magnetic Media. [ http://www.naa.gov.au ] National Archives of Australia: Archives Advice 6: Protecting and Handling Optical Disks. [ http://www.naa.gov.au ] National Archives of Australia: Archives Advice 24: Distributed management of Managing electronic records_Policy Guidelines.doc First Edition Version 1.1 April 2003
Page 1 and 2:
MANAGING ELECTRONIC RECORDS IN GOVE
Page 3 and 4:
Content PREFACE ...................
Page 5:
i PREFACE The increasing use of ele
Page 8 and 9:
3 The Public Finance Management Act
Page 10 and 11:
5 guidelines set out in this public
Page 12 and 13:
7 means that it takes up very littl
Page 14 and 15:
9 o identifying records that are du
Page 16 and 17:
11 requirements regarding the mediu
Page 18 and 19:
13 the AIIM International Standards
Page 20 and 21:
15 invalidates accounting entries.
Page 22 and 23:
17 While some of the records publis
Page 24 and 25:
19 The National Archives and Record
Page 26 and 27:
21 electronic document management,
Page 28 and 29:
23 necessary to avoid technological
Page 30 and 31:
25 • if and e-mail is received an
Page 32 and 33:
27 records to capture of their webs
Page 34 and 35:
29 only be necessary to provide an
Page 36 and 37:
31 bodies should ensure that, even
Page 38 and 39:
33 Managing electronic records_Poli
Page 40 and 41:
35 To ensure that records remain ac
Page 42 and 43: 37 Because users have high expectat
Page 44 and 45: 39 records. Archiving Electronic re
Page 46 and 47: 41 The electronic records managemen
Page 48 and 49: 43 duplicating documents that alrea
Page 51 and 52: 46 ANNEXURE B: Digital preservation
Page 53 and 54: 48 Migration Strategy 5. Store reco
Page 55 and 56: 50 ANNEXURE C: Schedule for electro
Page 57 and 58: 52 the system. A transfer list in w
Page 59 and 60: 54 Supportive legal documents attac
Page 61 and 62: 56 ANNEXURE D: General disposal aut
Page 63 and 64: 58 Africa, EXCLUDING records contai
Page 65: 60 4.13 Security Backup Files Elect
Page 68 and 69: 63 (e) (f) (g) annotated drafts whe
Page 70 and 71: 65 - Information in a form intended
Page 72 and 73: 67 3. Deterioration of magnetic med
Page 74 and 75: 69 Floppy disks and diskettes shoul
Page 76 and 77: 71 signal which can be read using a
Page 78 and 79: 73 in optical disks. WORM and rewri
Page 80 and 81: 75 Insects and rodents once attract
Page 83 and 84: 78 ANNEXURE I: Glossary Act The Nat
Page 85 and 86: 80 Electronic records Any informati
Page 87 and 88: 82 microfilm or electronic media).
Page 89 and 90: 84 Transmission data Information in
Page 91: 86 ANNEXURE J: Bibliography Aeon Ar
Page 95: 90 Vasudeva, A.: Special Report SAN
show all

managing electronic records in governmental bodies - National ...

Create successful ePaper yourself

Delete template?

Save as template?