SOTTUC Draft Constitution. - Taita Taveta University College

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The Vice Chairperson shall: a) Exercise the duties of the Chairperson in his absence from office or in his inability to act; b) Perform such other duties as may be delegated to him by the Chairperson; c) Act as the official internal affairs officer of the Organization including internal security matters; d) Coordinate services required during sickness or bereavement of the member(s) of the Organization; e) Perform any other duties bestowed upon him by the College Governing Council and the Executive Committee provided that, these duties do not violate the spirit of this Constitution or are inconsistent with the respective duties provided for other members of the College Governing Council. 2.4.3. SECRETARY GENERAL The Organization shall have a Secretary General who shall be elected by all bonafide members SOTTUC The Secretary General shall: a) Be the Secretary of the College Governing Council, Annual General, Ordinary, Extra-ordinary Meetings. b) Be in permanent liaison with the Chairperson of the Organization; c) Oversee and maintain all minutes, correspondences, records and property of the Organization; d) Keep files, registers and minutes of the Organization; e) In consultation with the Chairperson and members of the Executive in general, draw the agenda for the Organization meetings and to issue notices of such meetings. f) Maintain correspondence with Campus council Officials and other stakeholders; g) Be responsible for the circulation of relevant information to the members of the Organization through notices and announcements. h) Be a co-signatory in all negotiable transactions of the Organization. i) Make available to the Chairperson all documents and reports relating to matters to be discussed at the Annual General Meeting. j) Perform any other duties bestowed upon her/him by College governing Council provided they do not violate the spirit of this Constitution or create a chance of collision of responsibilities of other members of the College governing Council. 2.4.4. FINANCE SECRETARY The Organization shall have a Finance Secretary who shall be elected by all bonafide members of SOTTUC. The Finance Secretary shall perform the following functions:- a) Receive all monies paid and funds of the Organization and keep it in the associations bank account Page 8 of 39
) accept subscriptions and donations in the name of the Organization with the approval of the Executive Committee; c) Shall ensure that accounts are made available to the students’ body every 6th week of every academic semester. d) Shall be a co-signatory to all withdrawals from the students’ funds as authorized by the Finance Committee. e) Shall submit an up-to-date statement of accounts and reports indicating income and expenditure for each academic semester for approval, their publication at every 6th and 12th week of every semester. f) They shall publish the names of the one (1) approved External Auditors, not later than four (4) weeks to the end of the second semester. g) Shall ensure that all books of accounts are submitted to two (2) external auditors, approved by the College Governing Council, at the end of every academic year for audit purposes. h) Shall ensure that all books of accounts are made available to any of the members of the Finance Committee, provided that written notice has been given to the Finance Secretary seven (7) days in advance, for inspection purposes. i) Shall ensure that all books of accounts are made available for inspection by the appointed auditors’ at all reasonable times, provided that a written notice has been given seven (7) days in advance to the Finance Secretary. j) Keep a detailed account of receipts and prepare a financial statement for the Annual General Organization Board meeting; k) Keep records of membership dues; 4.2 COMMITTEES OF THE COLLEGE GOVERNING COUNCIL 4.2.1 EXECUTIVE COMMITTEE i. There shall be an Executive Committee of the Organization. ii. iii. The Executive power of the organization shall be vested in the various College Governing Council(s). The Executive Committee shall be responsible for overseeing the day to day operations of the Organization. 4.2.2 Membership The Executive Committee shall comprise nine (9) elected and two (2) nominated officers as follows: (i) Chairperson (ii) Vice Chairperson (iii) Finance Secretary (iv) Secretary General (v) External Affairs Secretary (vi) Sports and Games Activities Secretary (vii) Catering, Accommodation and Welfare Secretary Page 9 of 39
Page 1 and 2: SOTTUC DRAFT CONSTITUTION MARCH 201
Page 3 and 4: PREAMBLE WE the students of Taita T
Page 5 and 6: DEFINITIONS (a) (b) (c) (d) (e) (f)
Page 7 and 8: ARTICLE I: PRATICULARS NAME The nam
Page 9 and 10: 18) To raise funds through lawful m
Page 11 and 12: (i) (ii) (iii) (iv) (v) Retires upo
Page 13: 2.3. There shall be nine (9) execut
Page 17 and 18: (i) (ii) 4.3 WORKING COMMITTEES OF
Page 19 and 20: (vi) (vii) (viii) (ix) (x) Freely a
Page 21 and 22: iii. Liaise with the University Cat
Page 23 and 24: iii. Ensure that no member of the O
Page 25 and 26: ARTICLE V: COLLEGE COUNCIL 5.0 COLL
Page 27 and 28: ARTICLE VI: NOMINATION AND ELECTION
Page 29 and 30: (xi) Appeal against disqualificatio
Page 31 and 32: ii. Form Appeal Committees in the e
Page 33 and 34: 7.0 NORMAL DISSOLUTION ARTICLE VIII
Page 35 and 36: 8.0 ORGANIZATION FUNDS ARTICLE IX:
Page 37 and 38: ARTICLE XI: REMUNERATION 9.0 REMUNE
Page 39: ARTICLE XIII: INTERPRETATION That t

SOTTUC Draft Constitution. - Taita Taveta University College

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