SOTTUC Draft Constitution. - Taita Taveta University College

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(x) (xi) (xii) (xiii) (xiv) (xv) made in the SOTTUC books of accounts, by the Finance Secretary, to indicate such revenue. The Finance Secretary shall submit an up-to-date statement of accounts and reports, indicating income and expenditure for each academic semester for approval and publication at every 6 th and 12 th week of every academic semester. The Finance Secretary shall ensure that all books of accounts are submitted to three (3) external auditors, approved by the Student Governing Council, at the end of every academic semester for audit purposes. The Finance Secretary shall ensure that all books of accounts are made available to any of the members of the Finance Committee, provided that a written notice has been given seven (7) days in advance for inspection purposes. The Finance Secretary shall ensure that all books of accounts are made available for inspection by the appointed auditors’ at all reasonable times, provided that a written notice has been given seven (7) days in advance. The College governing Council shall appoint three (3) qualified persons, as External Auditors for all SOTTUC books of accounts. Thirty five percent (35%) of the total subscription fees from all Campus members of the Organization shall be paid to the Student Governing Council for administrative purposes. Sixty five percent (65%) shall remain with the respective College Council for their own administrative needs. 8.1 MANAGEMENT OF THE FUNDS i. The finance committee shall be accountable to the CGC. ii. The finance committee shall give accounting reports to the CGC once a semester. Due process i. Each committee shall present a schedule of activities/proposals and their budgets a(12 month proposal) ii. The CGC shall select the possible activities. iii. The finance committee shall ensure that the funds are available for the said events. iv. There shall be internal and external auditors to audit the financial records. INTERNAL AUDITOR The CGC will appoint internal auditor among the students body who is not in the CGC. EXTERNAL AUDITOR The CGC will appoint an external auditor who is not a member of the student’s fraternity Page 30 of 39
ARTICLE XI: REMUNERATION 9.0 REMUNERATION AND ALLOWANCES OF COUNCIL MEMBERS i. The finance committee shall propose the allowances to the CGC depending on availability of funds. ii. The payments of allowances of the nine (9) organization officials of the Executive Committee shall be determined by the Finance Committee of the Student Governing Council. iii. All other council officials other than those mentioned in (i) above, shall be paid their allowances from the respective campus kitties. iv. Nominated members shall be paid from their respective Campuses. v. The salaries and sitting allowances payable will be reviewed from time to time subject to availability of funds. vi. Other allowances such as travel and entertainment shall be determined by the Executive Committee in consultation with the Office of the Dean of Students. 10.0 ELIGIBILITY FOR ALLOWANCES a) All elected/nominated members are legible for allowances depending on availability of funds. b) No retired member shall be eligible for allowance. Page 31 of 39
Page 1 and 2: SOTTUC DRAFT CONSTITUTION MARCH 201
Page 3 and 4: PREAMBLE WE the students of Taita T
Page 5 and 6: DEFINITIONS (a) (b) (c) (d) (e) (f)
Page 7 and 8: ARTICLE I: PRATICULARS NAME The nam
Page 9 and 10: 18) To raise funds through lawful m
Page 11 and 12: (i) (ii) (iii) (iv) (v) Retires upo
Page 13 and 14: 2.3. There shall be nine (9) execut
Page 15 and 16: ) accept subscriptions and donation
Page 17 and 18: (i) (ii) 4.3 WORKING COMMITTEES OF
Page 19 and 20: (vi) (vii) (viii) (ix) (x) Freely a
Page 21 and 22: iii. Liaise with the University Cat
Page 23 and 24: iii. Ensure that no member of the O
Page 25 and 26: ARTICLE V: COLLEGE COUNCIL 5.0 COLL
Page 27 and 28: ARTICLE VI: NOMINATION AND ELECTION
Page 29 and 30: (xi) Appeal against disqualificatio
Page 31 and 32: ii. Form Appeal Committees in the e
Page 33 and 34: 7.0 NORMAL DISSOLUTION ARTICLE VIII
Page 35: 8.0 ORGANIZATION FUNDS ARTICLE IX:
Page 39: ARTICLE XIII: INTERPRETATION That t

SOTTUC Draft Constitution. - Taita Taveta University College

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