2011 office employee handbook.pdf - US Xpress

Work Assignments
Because of changing business needs, the Company reserves the right to reassign you to a different
work area, job task, or shift. Whenever possible, advance notice will be given prior to these changes.
On-Call Policy
Employees may be required to be available to respond to essential work situations related to his/
her official duties after hours or on weekends. Employees that are in an on-call status are free to
engage in personal pursuits during the on-call period but must provide a telephone number where
they can be reached. Being in on-call status is not considered time worked for purposes of computing
overtime. Employees in an on-call status must be able to report to work within one hour if called
upon. A non-exempt employee who is called back to work shall be compensated in compliance with
the FLSA. Travel time to and from home to report to a work call back is not considered time worked
for computing overtime.
Absence/Tardiness Policy & Procedures
An unapproved absence is an absence that is unscheduled and ultimately has not been approved
by an employee’s supervisor. If you are ill and cannot report to work you must notify your supervisor
before the start of your shift. U.S. Xpress reserves the right to require a doctor’s note for any length
of illness. An unapproved absence will not be considered an offense if it is ultimately approved by an
employee’s supervisor or if it is covered under Short Term Disability Leave, Family Medical Leave,
Tennessee Maternity Leave, Military Leave, absence due to an illness or injury covered by workers’
compensation, jury duty, absence due to a subpoena to appear in court as a witness, or a management
adjusted work schedule. An employee is considered tardy if he or she reports to work (without
obtaining permission from a supervisor) after his/her workday is scheduled to begin. More than five
(5) incidents in a rolling 12-month period will result in discipline up to and including termination. Anyone
who is absent for three consecutive days without notifying his or her supervisor will be considered
to have abandoned their job and voluntarily quit. Further, a doctor’s note may be required for repeated
absences or absences due to illness.
Lunch Periods and Breaks
Office employees are provided a daily lunch break of between 30 and 60 minutes. You are urged to
take the entire allotted time away from your workstation. During this lunch period, you are not to do
any type of work unless authorized specifically by your supervisor. You may also take a fifteen (15)
minute break in the first half of your shift and a fifteen (15) minute break in the second half of your
shift for every four hours worked. Breaks may also be divided into two seven and one half (7 ½) minute
breaks with your supervisor’s approval. However, keep in mind that these breaks are a privilege
and must not be abused.
Payday
U.S. Xpress office employees are paid bi-weekly on Friday. Pay advances or loans are not available.
Please review your paycheck for errors. Paycheck information can be obtained on the Human Resources
Web site by clicking on the Employee Self Service Center. Employees may also print a copy
of their paycheck from this Web site. If you find a mistake, report it immediately. Your supervisor and
the Payroll Department will assist you in correcting the error.
Payroll Deductions
U.S. Xpress is required to deduct Federal and State Withholding (Income Tax) from your paycheck.
Your earnings, marital status and the number of dependents listed on your W-4 form determine the
amount of your tax deduction. Each year you will also receive a W-2 Form showing your total earn-
24 U.S. Xpress, Inc.