2011 office employee handbook.pdf - US Xpress

Examples of items that must be returned include, but are not limited to:
• Identification cards, keys to buildings, vehicles, and equipment
• Beepers, pagers, cellular telephones, and other communications equipment
• Policy Manuals and other proprietary or confidential material including electronic
copies or files
• Correspondence (such as e-mail), files and records
• Computers, software, documentation, supplies, and other computer-related materials
• Uniforms and tools issued by the Company
• Credit, telephone, and other cards.
Supervisors are responsible for ensuring that all Company property is obtained from terminated employees
and that all financial obligations are satisfied. Upon termination, the supervisor must make
appropriate arrangements to discontinue an employee’s password and/or access to all Company
information systems. This may include but is not limited to financial, employee, departmental, local
area networks, and e-mail accounts. It also includes building security system codes to which the
terminated employee may have had access.
Upon termination, all employees will receive their final paycheck and information on continuing
benefits in a timely fashion and in accordance with state and federal law. The terminating supervisor
must complete an electronic Separation Notice which is located on the Human Resources Web site.
Employees will be paid for unused, earned vacation time when terminating employment with the
Company. No payment is made for unused personal or sick days unless required by state law.
Exit Interview
Human Resources will attempt to conduct an exit interview with an employee who leaves our company
on a voluntary basis. The importance of this interview is to learn how the employee felt about
U.S. Xpress, relevant likes or dislikes, etc. Employee feedback is essential in making U.S. Xpress
an employer of choice.
Rehire of Employees
Employees who voluntarily resign may reapply by completing a new application for employment. All
re-hires need to complete the normal waiting periods for benefits. Rehired employees must reapply
for all benefits and wait the proper time for the onset of coverage.
Vacation
U.S. Xpress full-time employees receive vacation time pursuant to the following schedule. Your vacation
accrual is based on your anniversary date in reference to your date of hire.
After 1 Year:
After 2+ Years:
After 7+ Years:
After 10+ Years:
40 hours
80 hours
120 hours
160 hours
Vacation time may be used within one year of being earned. This policy applies to all exempt and
non-exempt employees working a traditional work schedule. Non-traditional (three-day and four
day work weeks) are discussed below. All vacation time must have your supervisor’s approval and
must be scheduled two weeks prior to requested time off, except in cases of emergency. There is no
carryover or payment for unused vacation time nor is there any payment of accrued vacation upon
termination (either voluntary or involuntary). As a reminder, please note accrued and/or earned sick
or personal days are not paid upon termination.
26 U.S. Xpress, Inc.