2011 office employee handbook.pdf - US Xpress

• How many hours of sick or personal time should a non-exempt salaried worker place on
their timesheet for one day off Sick and personal time is provided in hourly increments.
Employees should use leave equivalent to the number of hours the employee is scheduled
to work on the day they are absent.
Bereavement Leave
U.S. Xpress recognizes that there are times when employees experience a death in their immediate
family. Full-time employees will be granted up to three days off from work with pay in the event
of the death of their spouse, child, parent, or sibling; up to two days off in the event of the death of a
grandchild or grandparent; and one day off in the event of the death of a father-in-law, mother-in-law,
brother-in-law, or sister-in-law. Time off to attend funeral services of persons not mentioned above
will be paid only if earned vacation or personal leave is available. If you need an extended period
of time off, please contact your supervisor and/or Human Resources to request a leave of absence.
Employees may be asked to turn in a funeral slip or documentation to Human Resources upon their
return.
Jury Duty
The Company recognizes that it is the civic duty of every citizen to do his or her part when called for
jury duty. If you are a full-time employee who is summoned to jury duty, you will be paid your regular
straight time earnings. Reimbursement for jury duty will be limited to service performed Monday
through Friday and will not exceed forty hours of compensation in any week. Jury duty paid by the
court for employees’ non-scheduled work days may be retained by the employee. Employees who
are summoned for jury duty will be granted a leave of absence for the amount of time necessary
to actually perform such duties. Insurance deductions will continue during this period at the normal
rate. Employees are expected to return to work immediately following the conclusion of their duty.
Employees summoned for jury duty must provide a copy of the summons to the Human Resources
Department as soon as possible after receipt. At that time, employees will be instructed as to the
appropriate reporting procedure during leave and returning from leave. U.S. Xpress will make no
attempt to have your service on a jury postponed except when business conditions necessitate such
action.
Time Off to Vote
As required by law, all employees are provided time off with pay to vote in city, county, state and national
elections if it cannot be done outside of normal working hours. You must give your supervisor
advance notice if you require time off to vote.
Personal Leave of Absence
Certain circumstances may arise which require a personal leave of absence. Consideration for
leaves of absence for employees will be made on an individual basis, taking into account the employee’s
work record, attendance record, length of service, and the urgency of the request. The Human
Resources Department must approve all personal leaves of absence. Each request should be
directed to your supervisor in writing indicating the dates the leave will begin and end. Each request
will be considered on its own merit.
U.S. Xpress reserves the right to grant or deny all requests. When your request has been approved,
your continuous service is not broken, providing you return to work at the time you have agreed to
return or have been granted an extension. At the time of your request for personal leave, and at
any time during your leave, please notify Human Resources if you have a disability and will require
an accommodation to return to work. Human Resources will assess each accommodation request
on an individual basis. All leaves unless specifically stated otherwise in writing, will be without pay.
Vacation, sick and personal time will not accrue when an employee is on leave for more than 30
30 U.S. Xpress, Inc.