2011 office employee handbook.pdf - US Xpress

Employees who have been scheduled to work on a holiday and then fail to report or perform such
work will not receive any pay for the holiday. To be eligible for holiday pay, employees must work their
regularly scheduled workday before and after the holiday, unless on approved time off. This policy
applies to all exempt and non-exempt employees working a traditional work schedule.
Non-exempt employees must record holiday hours and hours worked on a holiday on their timecards
and/or timesheets. Non-exempt employees that work non-traditional shifts will receive holiday pay
for their shift plus regular pay for any hours worked. For example, if a non-exempt employee works
four (4) ten-hour shifts per week, and the holiday falls on one of their workdays, that employee would
receive ten (10) hours holiday pay plus regular pay for any hours worked.
Exempt employees who work during the holiday will receive their regular pay and will be given equivalent
time off for the amount of time worked during the holiday. For example, if an exempt employee
works four (4) hours during a holiday, they will be given four (4) hours paid time off at a later date.
Exempt employees must record holiday hours on their timesheet.
Contact the Compensation Department if you have any questions regarding how holiday and vacation
hours should be recorded on your timesheet.
For exempt employees and those employees on non-traditional shifts, below are examples of how
holidays should taken or recorded on timecards if you are unable to take the holiday off. Please note
that some exceptions may apply to Dedicated accounts.
• If a salaried exempt employee works a holiday, the employee should receive an equivalent
amount of time off with pay on a normal working day.
• How should holiday time be provided to a salaried exempt worker when a holiday falls
on a normal off day If a holiday falls on a normal off day for a salaried exempt employee,
the employee should receive an equivalent amount of time off with pay on a normal
working day. For traditional shift employees, this is generally the Fridaproceeding the
holiday or the Monday following the holiday. For nontraditional shift employees, the
equivalent amount of time off will be scheduled by management.
• How should holiday time be provided to a salaried non-exempt employee on a non
traditional shift when the employee works all or part of the holiday If the holiday falls
on the employee’s normally scheduled shift and the employee works as scheduled, the
employee should enter the normal hours worked and an equivalent number of holiday
hours. For example if the employee is scheduled to work a 12 hour shift on a holiday,
the non-exempt employee records 12 hours regular time and 12 hours of holiday pay If
the employee is called in to work on a holiday that falls on the employee’s normal
day off, the employee should record the actual number of hours worked for that day plus
8 hours of holiday pay. For example, a non-exempt employee who works four(4) hours
during a holiday will receive four (4) hours regular pay plus eight (8) hours holiday pay.
Only time worked is counted toward computation of overtime according to the standards of
the Fair Labor Standard’s Act.
• How should holiday time be provided to a salaried non-exempt employee who officially
requests not to work a holiday that would otherwise fall on the employee’s normal shift
and receives official permission to take the day off The employee should enter
holiday hours equivalent to the number of hours the employee was scheduled to work on
the day they are absent. Please refer to the holiday section of the employee handbook for
a description of the requirements to receive holiday pay.
28 U.S. Xpress, Inc.