CA PTA 2011 Convention Handbook - Torrance Council of PTAs

6
REGISTRATION PROCEDURES
REGISTRATION OVERVIEW
Online registration is the preferred method for convention
registration. Members participating in convention activities are
encouraged to register online or by mail (form on page 8). Fees
entitle participants to attend the general meetings, workshops and
the exhibit hall. Fees are nonrefundable.
Special Notes
Council and district fees are not collected through the state
PTA registration process. Check with your council and/or
district PTA for other fees, and their fee procedures.
There are NO REFUNDS for state PTA registration, event
fees, or pre-ordered Promo Packages.
FAXED registrations will not be accepted.
Children at Convention
Children under 12 – Parents may register children under 12 at
no charge. Special badges will be issued allowing them to
accompany a parent to meetings or workshops on a spaceavailable
basis. If a workshop is at capacity, children will not
be admitted. Please be considerate of fellow PTA members
when bringing children to meetings.
Children 12 and older – Must register and pay student
registration fees.
There are three date blocks to keep in mind when registering
Feb. 2 to Mar 31 – The lowest registration fees offered, and
your name badge and workshop tickets are mailed to you
before convention begins.
April 1 to April 15 – Fees are increased. Your name badge and
workshop tickets will not be mailed, but will be ready upon
your arrival at convention.
April 27 to May 1 – On-site registration fees apply, and are
higher than the two previous periods, listed above.
Discount pricing is available for the first time this year. When
multiple (up to five) full-time (non-student) attendees from the
same unit, council, or district register for convention, a
progressive discount schedule will be applied. Here’s how it works;
The first attendee pays full price
The second attendee’s fee is reduced by $10
The third attendee’s fee is reduced by $20
The fourth attendee’s fee is reduced by $30
The fifth attendee’s fee is reduced by $40
This is a potential savings of $100 for your unit! The discount is
applied regardless of when you register. Your best savings will be
realized when you register online before March 31. Discount
does not apply to students, one-day or exhibit hall passes.
Below is an example of discounts for full-time voting delegates:
Attendee 2/2 to 3/31 4/1 to 4/15 Onsite
First $ 199 $ 239 $ 259
Second $ 189 $ 229 $ 249
Third $ 179 $ 219 $ 239
Fourth $ 169 $ 209 $ 229
Fifth $ 159 $ 199 $ 219
If more than five individuals from your unit, council, or district
attend convention as full-time (non-student) delegates, their fee
will be at the same rate as the fifth registered individual from
your unit, council, or district.
ONLINE REGISTRATION – RECOMMENDED
1. Online registration is open February 2 to March 31. Go to
www.capta.org and click on “Convention Registration.”
2. You will be asked for your home address and where you want
exhibitor information to be sent (home or school). If you
choose a school address for exhibitor information, your
badge and workshop tickets will be sent to the school address.
If you choose the school address, identify the recipient on the
“Attention” line.
3. Complete the payment information. Not completing this step
will delay processing your order.
4. An e-mail confirmation will be sent to you upon full
completion of the online process.
5. Changes can be made to your registration until March 31. After
March 31, all changes must be made on-site during convention
hours. Additional fees will be billed to your credit card.
6. Badge and workshop tickets will be mailed to you in April.
MAIL-IN REGISTRATION – Form on page 8
1. Mail-in registration runs February 2 to April 15.
• Mailed registrations must be received by March 31 to
receive the first discounted rate, and by April 15 for the
next level discount.
2. Fill the form out completely. You may represent one unit or
council or district, only. Be sure to write in the National PTA
number, listed on the front of your membership card.
3. Write in your first and second choices of workshops.
4. Read ALL NOTICES on the form.
5. You may pre-order promo packs, ribbon packs, and sign up and
donate to Sleep In for PTA on this form.
6. Payment and a copy of your membership card must accompany
the registration form.
7. Units can mail multiple forms with one check.
8. If your completed registration request is received by March 31,
your name badge and workshop tickets will be mailed to you
prior to convention.
9. After March 31, your name badge and workshop tickets will be
held for you to pick up at the Registration Booth.
NEW UNITS AND COUNCILS REGISTRATION
Special guidelines are necessary for recently organized units and
councils awaiting acceptance of membership into the California
State PTA at the pre-convention Board of Managers meeting in
April.
1. Applications for membership into the California State PTA by
new units and councils will be accepted prior to the preconvention
Board of Managers meeting.
2. All required dues, applications, and approved bylaws must be
processed by district PTA prior to California State Board of
Managers acceptance.
3. Registrants from new units or councils not yet accepted by the
Board of Managers must register on-site. Bring a current PTA
2011 California State PTA Convention — Registration Book